APRIL 2015
93.669
CHILD ABUSE AND NEGLECT STATE GRANTS
State Project/Program:
CHILD ABUSE AND NEGLECT GRANT
U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
Child Abuse Prevention, Adoption and Family Services Act of 1988,
Title I, Public Law 100-294, as amended; Child Abuse, Domestic
Violence, Adoption, and Family Services Act of 1992, Public Law 102295; Juvenile Justice and Delinquency Prevention Act Amendments of
1992, Public Law 102-586; Child Abuse Prevention and Treatment Act
Amendments, Public Law 104-235; 42 U.S.C. 5101 et seq; Public Law
108-36, “Keeping Children and Families Safe Act”, which amended
CAPTA; Child Abuse Prevention and Treatment Act Reauthorization of
2010, P.L. 111-320.
Federal Authorization:
N. C. Department of Health and Human Services
Division of Social Services
Agency Contact Person – Program
N. C. DHHS Confirmation Reports:
Kevin Kelley
Section Chief
(919) 527-6401
Kevin.Kelley@dhhs.nc.gov
SFY 2015 audit confirmation reports for payments made
to Counties, Local Management Entities (LMEs), Boards
of Education, Councils of Government, District Health
Departments and NC DHHS/Division of Health Service
Regulation Grant Subrecipients will be available by mid
September
at
the
following
web
address:
http://www.ncdhhs.gov/control/auditconfirms.htm.
At
this site, click on the link entitled “Audit Confirmation
Reports (State Fiscal Year 2014-2015)”. Additionally,
audit confirmation reports for Nongovernmental entities
receiving financial assistance from the NC DHHS are
found at the same website except select “NonGovernmental Audit Confirmation Reports (State Fiscal
Years 2013-2015)”.
Agency Contact Person – Financial
Kathy Sommese
Business Director
(919) 527-6415
Kathy.Sommese@dhhs.nc.gov
The Auditor should not consider the Supplement to be “safe harbor” for identifying audit
procedures to apply in a particular engagement, but the Auditor should be prepared to justify
departures from the suggested procedures. The Auditor can consider the Supplement a “safe
harbor” for identification of compliance requirements to be tested if the Auditor performs
reasonable procedures to ensure that the requirements in the Supplement are current. The
grantor agency may elect to review audit working papers to determine that audit tests are
adequate.
I. PROGRAM OBJECTIVES
The objective of this program as authorized by the Child Abuse Prevention and Treatment Act
(CAPTA) is to support and improve State child welfare services systems in one or more of the 14
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program areas.
CAPTA requires that states certify they have policies, procedures, or state laws in place that meet
these provisions:
1. Improving the intake, assessment, screening and investigation of reports of abuse and neglect;
2. Creating and improving the use of multidisciplinary teams and interagency protocols to
enhance investigations; and improving legal preparation and representation including:
(i) procedures for appealing and responding to appeals of substantiated reports of abuse and
neglect; and (ii) provisions for the appointment of an individual appointed to represent a child
in judicial proceedings;
3. Improving case management, including ongoing case monitoring, and delivery of services
provided to children and their families;
4. Enhancing the general child protective system by developing, improving and implementing
risk and safety assessment tools and protocols, including the use of differential response;
5. Developing and updating systems of technology that support the program and track reports of
child abuse and neglect from intake through final disposition and allow interstate and
intrastate information exchange;
6. Developing, strengthening, and facilitating training including (A) training regarding researchbased strategies to promote collaboration with the families; (B) training regarding the legal
duties of such individuals; and (C) personal safety training for caseworkers;
(D) training in early childhood, child, and adolescent development;
7. Improving the skills, qualifications and availability of individuals providing services to
children and families, and the supervisors of such individuals, through the child protection
system, including improvements in the recruitment and retention of caseworkers;
8. Developing and facilitating the use of, and implementing research based strategies and
training protocols for individuals mandated to report child abuse and neglect;
9. Developing, implementing or operating programs to assist in obtaining or coordinating
necessary services for families of disabled infants with life-threatening conditions, including:
(A) existing social and health services;
(B) financial assistance;
(C) services necessary to facilitate adoptive placement of any such infants who have been
relinquished for adoption; and
(D) the use of differential response in preventing child abuse and neglect.
10. Developing and delivering information to educate the public on the role and responsibilities of
the child protection system and the nature and basis for reporting suspected incidents of child
abuse and neglect, including the use of differential response.
11. Developing and enhancing the capacity of community-based programs to integrate shared
leadership strategies between parents and professionals to prevent and treat child abuse and
neglect at the neighborhood level.
12. Supporting and enhancing interagency collaboration between the child protection system and
the juvenile justice system for improved delivery of services and treatment, including methods
for continuity of treatment plan and services as children transition between systems; and
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13. Supporting and enhancing collaboration among public health agencies, the child protection
system, and private community-based programs to provide child abuse and neglect prevention
and treatment services (including linkages with education systems) and to address the health
needs, including mental health needs, of children identified as abused or neglected, including
supporting prompt, comprehensive health and developmental evaluations for children who are
the subject of substantiated child maltreatment reports.
14. Developing and implementing procedures for collaboration among child protective services,
domestic violence services and other agencies in investigations, interventions, and the
delivery of services and treatment provided to children and families, including the use of
differential response, where appropriate and the provision of services that assist children
exposed to domestic violence, and that also support the care giving role of the non-abuse
parents.
II. PROGRAM PROCEDURES
The U. S. Department of Health and Human Services provides an annual award of funds to states
that submit a State Plan every five years and that meet the eligibility criteria specified in CAPTA.
The State Plan specifies the area(s) of the state child welfare system to be improved and indicates
how the funds will be used to make improvements. CAPTA requirements are outlined in the
comprehensive Child and Family Services Plan (CFSP) under title IV-B of the Social Security
Act. This outline helps states to plan comprehensively for the full array of child welfare services,
from prevention and protection through permanency.
Funds are allocated to states based on a formula related to the total number of children in the
State. This grant award has no matching requirement from the states.
North Carolina uses its grant award to fund several programs through contractual agreements.
Contracts are awarded on an annual basis. Activities of each contracted provider must comply
with the goals and activities that are specified in the contract. The State utilizes the N. C. DHHS
Office of Procurement and Contract Services (OPCS) policies and procedures to award contracts
to subrecipients. This information is available at: http://opcs.dhhs.state.nc.us/default.aspx.
Federal and State reporting requirements are communicated to subrecipients in the contract.
Subrecipients are reimbursed through submission of the DSS-1571 part III Administrative Costs
Report to the N. C. DHHS Controller’s Office.
Contracted providers are monitored in accordance with the North Carolina Division of Social
Services (NCDSS) Monitoring Plan, found at: http://ncdhhs.gov/dss/Monitoring/index.htm.
III. COMPLIANCE REQUIREMENTS
Crosscutting Requirements
The compliance requirements in the North Carolina Division of Social Services
“Crosscutting Requirements” in Section D (DSS-0) are applicable to this grant.
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A. ACTIVITIES ALLOWED OR UNALLOWED
The North Carolina Division of Social Services is required to make certain assurances to be
eligible for the grant. Contracts funded by CAPTA through NC DSS under this program must
address one or more of the 14 CAPTA program areas. See Section I. Activities of provider
agencies must comply with the goals and activities that are specified in the contract.
B. ALLOWABLE COSTS/COST PRINCIPLES
Allowable costs are defined in each contract. Funds may not be used for construction or
facilities. Funds may not be used for any purpose other than that for which such funds were
authorized to be appropriated [see Part I, (1)-(9)].
All grantees that expend state funds (including federal funds passed through the NC
Department of Health and Human Services) are required to comply with the cost principles
described in the NC Administrative Code at 09 NCAC 03M .0201.
H. PERIOD OF AVAILABILITY OF FEDERAL FUNDS
Annually, based on the Federal Fiscal Year of October 1st thru September 30th.
I. PROCUREMENT AND SUSPENSION AND DEBARMENT
Procurement
All grantees that expend federal funds (received either directly from a federal agency or
passed through the N. C. Department of Health and Human Services) are required to conform
with federal agency codifications of the grants management common rule accessible on the
Internet at http://www.whitehouse.gov/omb/.
All grantees that expend State funds (including federal funds passed through the N. C.
Department of Health and Human Services) are required to comply with the procurement
standards described in the North Carolina General Statutes and the North Carolina
Administrative Code, which are identified in the State of North Carolina
Agency
Purchasing
Manual
accessible
on
the
Internet
at
http://www.doa.state.nc.us/PandC/agpurman.htm#P6_65.
Nongovernmental subrecipients shall maintain written Procurement policies that are followed
in procuring the goods and services required to administer the program.
Suspension and Debarment
The listing of most debarred and suspended parties can be viewed at the following web site:
https://www.epls.gov/.
Additional Federal Certifications are included in the contract between the contracting agency
and the State Division of Social Services. These requirements vary by agency but usually
include Conflict of Interest; Lobbying; Environmental Tobacco Smoke; Debarment,
Suspension, Ineligibility, and Voluntary Exclusion; and Drug-Free Workplace Requirements.
L. REPORTING
This program is required to report financial data on OMB form SF-425 annually.
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