Job Description and Person Specification
ADMINISTRATIVE ASSISTANT, ST PAUL’S INSTITUTE AND FORUM
Background
St Paul’s Cathedral is the mother church of the Diocese of London; it also has a
national and international role as the cathedral church of the country’s capital city.
The Cathedral is first and foremost a place of worship. It welcomes over 1.7 million
visitors each year and is the venue for major national and state services as well as
concerts and other special events.
St Paul’s Forum is the Christian adult learning programme at the cathedral, open to all.
The programme includes public debates and conversations about matters of Christian
faith and spirituality, workshops, Sunday lunchtime author talks, meditative services,
retreats and other events. Established in 2009, it is a developing programme.
St Paul’s Institute was established by the Chapter of St Paul’s in order to recapture
the Cathedral’s ancient role as a centre of public debate. The Institute’s mission is
to stimulate dialogue on contemporary economic and financial issues and to focus on
the need for positive values systems, rooted in the Christian faith, to inform our
modern global society and help re-envisage our financial system as a force for the
common good.
Details of the Post
This post presents an opportunity particularly suited for someone who wishes to
become involved in administering Christian adult learning events and influential
public debate on the relationship between finance, economics and social wellbeing.
Responsible to:
Director of St Paul’s Institute and Head of St Paul’s Forum.
Role
To offer administrative assistance to the both St Paul’s Institute, and St Paul’s Forum
in delivering programming.
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Duties
Under the direction of the Director of St Paul’s Institute:
 to provide general administrative assistance to the work of St Paul’s Institute.
This will primarily involve maintaining a mailing list, updating and development
of the website, external communications, and event assistance such as
invitation, registration and audience management, as well as diary
management.
Under the direction of the Head of St Paul’s Forum:

to provide general administration for St Paul’s Forum. This will primarily
involve administering events in the cathedral, liaising internally and externally
to ensure their smooth delivery, ticketing for paid-for events, maintaining the
mailing list and database and organising mailings.
Training will be provided.
General
The post will require:

Compliance with Health & Safety requirements, including making Risk
Assessments.

Compliance with the Cathedral’s Safeguarding Policy.

Compliance with the Equality Act.
Person Specification
The ideal candidate will be:

university graduate, ideally in theology, economics, politics, social sciences or
philosophy
and will have:

excellent IT and social media experience and skills including: Twitter, Facebook
and mailing list communications; Website and database management; and
Document layout and formatting using Microsoft Office suite

proven copyediting and proofreading skills

the ability to work efficiently under direction and in a team
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
significant administrative experience in a similar busy office

ability to work under short deadlines, quick turnaround, and to take
responsibility

sympathy with the Christian mission of St Paul’s Cathedral

experience of event management is highly desirable
Key Terms and Conditions of Employment
Location
:
Based in The Chapter House
Hours of work
:
35 hours per week based usually on five days per
week, including ten Sundays per year and occasional
evenings. The office hours on weekdays are usually
9am to 5pm. Some flexibility in hours to reflect
changes in programming may be required.
Nature of Employment
:
One year fixed term contract
Salary
c. £22,000 per annum
Holiday
:
:
:
Pension
:
Entry to a contributory money purchase pension
scheme is available.
25 days per annum plus 8 bank holidays
The job description is an operational document that does not form part of your contract of
employment. It may be that from time to time you are expected to perform tasks that may not be
expressly in the job description but are nonetheless necessary in the day to day performance of your
duties. St Paul's Cathedral reserves the right to amend the job description as may from time to time
be necessary to meet the changing needs of the organisation.
Method of Application
Email a completed application form with covering letter setting out how you meet
the person specification to jobs@stpaulscathedral.org.uk or post to HR Department,
St Paul’s Cathedral, The Chapter House, St Paul’s Churchyard, London EC4M 8AD.
CVs may be enclosed in addition to a completed application form and covering
letter. The closing date for applications is 9am on Monday 1 December 2014.
Interviews will take place on Tuesday 16 December 2014.
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