CATS BEST PRACTICES FOR COMMUNICATING WITH FACULTY : Moving forward with the implementation of the new and upcoming technologies. Facilitator: Sylvester “Sly” Donelson, CSU East Bay Issues and Concerns: Push back in training Use of clickers Classroom technology Learning training and feedback Avoid failures- faculty not following protocols-bringing in tools that were not compliant w/classroom systems Standardization of technologies that aren’t supported by the CSU esp. when brought in or introduced by the faculty member. Service Level Agreements (SLA) *Assessing the equipment in the facilities before the quarter begins in order to generate a list of compatible software and auxiliary components being used in class. Lab usage: communication regarding the usage prior to the first day of instruction that will help the class be successful. Review reservation list. Generate emails of inroduction/solicitation. Increases compliance rate where the interaction needs to begin before the first day of instruction. Ask for faculty feedback regarding formal training sessions. Now: faculty who has worked in classroom & had issues with IT tests beforehand. Use tech rooms for orientations. Posting phone numbers and e-mail addresses for the support staff posted in the work stations and classrooms. Also a FAQ link that will have an SMS (chat) contact method. This method will allow issues to be resolved before physical support arrives. Having someone there during the first 20 mins. of instruction in order to help get the classes started that required technology support. Having the client/faculty record the problem in the facility to be left there so that the techs can be aware that there is a problem. Ideas: Generate an online training / screen shots tutorial that helps faculty with the LMS which will help the faculty members with implementing their classes through the new technology. Using diplomacy in your wording when empowering a faculty member to be successful in their endeavors. We should try to TEACH and SUPPORT the ”centric” user, but with the client, we are hired to actually do the hand-holding work. This is especially an efficient approach when dealing with faculty who are strictly on-line teachers that never come to the campus or part time lecturers. “Welcome week” to give new, intermittent and returning faculty to disseminate information regarding technology and support systems. Brown bag events that serve as refresher courses for upcoming events and oneissue specific hands-on training. Implementing policies that will prohibit the faculty from bringing in unauthorized technology without it being approved by the IT/AT departments. Communication devices/strategies that can be implemented during different times of the semester/quarter in order to alert them to upcoming training sessions that correspond to the current activities esp. university calendar reminders, departmental admin. e-mails, electronic bulletin boards Partner with more than one support department in order to combine resources and plans of attack. Stronger support documentation. Simplistic wording of operational documentation. In session support: Online forms go straight o tech support. Jabber server IM secure transmit CMS IDs to other staff. Media services support classroom 24hr. support ticket--HEAT—attach IM messages to the actual tickets. The need to review tickets at night. Get feedback after follow up on the ticket. Review the evaluations to validate the reality of completing the task. Quality assurance—call client to verify. Help desk—Top 5 things for LMS Give links in e-mail direct links to tutorial REQUIRED training instead of suggested Incentives for faculty to attend the trainings Sign-up people on mailing lists automatically. They will need to OPT-OUT of the mass mails—concern phishing Open labs for entering grades when support staff is available. This will help generate compliance.