RGF 2 (revised 1 Feb 08)
MINISTRY OF EDUCATION
Academic Research Fund Tier 2 – Grant Variation
(Without change in total grant amount))
All information is treated with confidence. The information is furnished to the Ministry of Education (MOE) and its Academic
Research Council (ARC) with the understanding that it shall be used or disclosed for evaluation, reference and reporting purposes .
This form should be completed for all grant variations and sent to MOE for information.
For grant variation up to $10,000 per request without change in the total project value and without change in objectives, please note
that NO expenditure is permitted until formal approval has been given by ORE.
For grant variation above $10,000 per request without change in the total project value and without change in objectives, PIs must
seek approval from the University’s President through the ORE. Please note that NO expenditure is permitted until formal approval
has been given by President.
Universities and PIs are not allowed to vary project grants for the purchase of items that should not be funded under AcRF Tier 2,
regardless of variation amount. Variation from EOM and Research Scholarship to other categories is also not allowed regardless of
variation amount.
Kindly ensure that ALL sections of this Form are completed. Please use attachment sheets if space provided is insufficient.
Project Title:
AcRF Grant No:
Original project
completion date:
Expected project
completion date:
Principal
Investigator:
Department/University:
BUDGET INFORMATION:
Research
Scholarships
($)
EOM
(Excluding
Research
Scholarships)
($)
Equipment
($)
OOE
($)
Total
($)
Grant approved
Expenditure to date
Balance
Utilisation Rate
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RGF 2 (revised 1 Feb 08)
1. HISTORY OF PROJECT VARIATIONS* (IF ANY)
No
Variation
from
(EOM/
Equipment/
OOE)
Variation to
(EOM/
Equipment/
OOE)
Amount transferred
($)
Date Approved
Approved by
(DOR/ President/
MOE)
*Please include all past variations within and across categories.
Variation across
category from
Cumulative Variation
Amount
EOM
Equipment
OOE
2. SUMMARY OF VARIATION REQUEST
No
Account to
transfer fund
from
Account to
transfer fund
to
Amount to be
transferred
($)
Remarks **
a) State how proposed changes will affect the project, including targets,
deliverables, date of completion, etc.
b) If variation involves the change in purchase of equipment or consumable
items, state which original equipment/ consumable items to forgo and the
items to be purchase in replacement, if any.
c) If variation involves the change in manpower, state which budgeted
position to forgo and the new position to be hired in replacement, if any.
(use attachments if necessary)
[** IMPORTANT: Please complete this section, or the request will be rejected without review]
3. REASONS FOR FORGOING ORIGINALLY APPROVED MANPOWER / ITEMS:
a. Explain why item is not required or how savings is derived.
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RGF 2 (revised 1 Feb 08)
4. REASONS FOR REQUIRING ADDITIONAL OR NEW MANPOWER / ITEMS:
a. Explain need for additional manpower or purchase of equipment, facilities, consumables, etc and
why this was not catered for in the original budget.
b. For equipment/facilities requested, indicate if such items are already available in your
Department/University, and explain why it is not possible to use existing equipment/facilities. In
particular, where the project is due for completion in a year’s (or less) time, justify the need for the
items at such a late stage of the project. For additional manpower requested, indicate whether
assistants are available in the projects or other research projects under the same Principal
Investigator, and why the existing assistants cannot be used.
c.
Where new equipment or facilities are proposed, detail other intended uses upon project
completion.
NAME &
SIGNATURE OF PI
DATE
NAME & SIGNATURE OF
DIRECTOR OF RESEARCH
DATE
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