RG 2
NANYANG TECHNOLOGICAL UNIVERSITY
Academic Research Fund Tier 1 – Grant Variation
(Without change in total grant amount)
All information is treated with confidence. The information is furnished to the University with the understanding that it shall be used
or disclosed for evaluation, reference and reporting purposes.
This form should be completed for all grant variations and sent to the Research Support for information.
For grant variation up to $10,000 per request across categories (and up till $20,000 accumulative) without change in the total project
value and without change in objectives, please note that NO expenditure is permitted until formal approval has been given by the
Head of Division within the School. A duplicate copy is to be given to the Director of Research upon the approval by the Head of
Division. The original approved copy is to be forwarded to the Office of Finance.
For grant variation above $10,000 and less than $50,000 per request without change in the total project value and without change in
objectives, PIs must seek approval from the Chair of School. Please note that NO expenditure is permitted until formal approval has
been given by Chair of School. A duplicate copy is to be given to the Director of Research upon the approval by the Chair of
School. The original approved copy is to be forwarded to the Office of Finance.
For grant variation above $50,000 per request across categories without change in the total project value and without change in
objectives, PIs must seek approval from Dean of College. Please note that NO expenditure is permitted until formal approval has
been given by the Dean of College. A duplicate copy is to be given to the Director of Research upon the approval by the Dean of
College. The original approved copy is to be forwarded to the Office of Finance.
Colleges and Schools and PIs are not allowed to vary project grants for the purchase of items that should not be funded under AcRF
Tier 1, regardless of variation amount.
Any variation within categories (variation of items within a category without a change in the budget for that category) which is
$20,000 or less is to be approved by Head of Division. For variation within categories which is more than $20,000 is to be approved
by Chair of School. Please note that NO expenditure is permitted until formal approval has been given by the Head of Division or
Chair of School, whichever is applicable. A duplicate copy is to be given to the Director of Research upon the approval by the Head
of Division or Chair of School. The original approved copy is to be forwarded to the Office of Finance.
Kindly ensure that ALL sections of this Form are completed. Please use attachment sheets if space provided is insufficient.
Project Title:
AcRF Grant No:
RG xx/xx
Original project
completion date:
Expected project
completion date:
Principal
Investigator:
Department/School:
BUDGET INFORMATION:
Manpower
Equipment
Others
Total
Grant approved
Expenditure to date
Balance
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RG 2
1. SUMMARY OF VARIATION REQUEST
No
Account to
transfer fund
from
Account to
transfer fund
to
Amount to be
transferred
($)
Remarks **
a) State how proposed changes will affect the project, including targets,
deliverables, date of completion, etc.
b) If variation involves the change in purchase of equipment or consumable
items, state which original equipment/ consumable items to forgo and the
items to be purchase in replacement, if any.
c) If variation involves the change in manpower, state which budgeted
position to forgo and the new position to be hired in replacement, if any.
(use attachments if necessary)
[** IMPORTANT: Please complete this section, or the request will be rejected without review]
2. REASONS FOR FORGOING ORIGINALLY APPROVED ITEMS:
a. Explain why item is not required or how savings is derived.
3. REASONS FOR REQUIRING ADDITIONAL OR NEW ITEMS:
a. Explain need for additional manpower or purchase of equipment, facilities, consumables, etc and
why this was not catered for in the original budget.
b. For equipment/facilities requested, indicate if such items are already available in your
Department/University, and explain why it is not possible to use existing equipment/facilities. In
particular, where the project is due for completion in a year’s (or less) time, justify the need for the
items at such a late stage of the project. For additional manpower requested, indicate whether
assistants are available in the projects or other research projects under the same Principal
Investigator, and why the existing assistants cannot be used.
c.
Where new equipment or facilities are proposed, detail other intended uses upon project
completion
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