CAPED PROGRAM MANAGEMENT CIG
OCTOBER 20, 2009
DISCUSSION NOTES
Janice Emerzian leading the discussion.
Two guests presented information about their services:
1)
Emma Curry – Offering the Ubi Duo, a communication device
that enables people who are deaf/hard of hearing to communicate
directly with anyone, using type-to-text monitors. Simultaneous,
real time communication. Useful for reception areas throughout
the college where interpreters would not typically be available.
Can be used as a back-up tool for notetaking and a communication
device for job interviews. (Emma Curry (816) 350-7008- voice)
2)
Sara Wright – Edge Foundation offers coaches to students who
have problems with executive functions. Highly effective with
students who have ADD and ADHD. Fees are charged for the
services, scholarships are available. (Edge Foundation 888-7188886- voice)
Participants were asked to share methods/techniques/actions/ideas
that they have employed to respond to the budget cuts by relieving
some DSPS responsibilities or sharing responsibilities with other
departments and individuals without eliminating the need for DSPS!
1)
2)
3)
4)
5)
Janice Emerzian, Fresno City College- transfer test proctoring
responsibilities to the Coordinators of Academic Divisions- DSPS
still approves the accommodation and determines the parameters
of the accommodation.
Janice Emerzian, Fresno City College - Ubi-Duo devices have
been supplied throughout campus- registration, orientation,
financial aid, EOPS, police, tutoring, media, nursing- used for brief
conversations. Also used as a back-up for notetaking.
Janice Emerzian, Fresno City College - Securing work study
funds for veterans and then hiring Vets as student workers.
Terria Odom-Wolfer, Monterey Peninsula- Emailing tests to and
from instructors rather than sending an individual to pick-up and
deliver.
Bill Hewitt, Irvine Valley- Utilize matriculation for test
monitoring- their office is very busy twice/year, but throughout the
term they have availability to handle test monitoring.
6)
Bill Hewitt, Irvine Valley- Creation of “The One-Stop Categorical
Center” through relocation of DSPS and EOPS to adjacent offices
and cross-training of staff from both programs.
7)
Jacquelin Hanselman, Copper Mountain- Setting up a secure site
on the computer to email tests back and forth from instructors.
8)
Inge Pelzer, Chaffey- Assigning campus grants office the
responsibility to check on Stimulus funds coming through the
Obama Administration.
9)
Helene Maxwell, College of Alameda- Advocacy with the Board of
Trustees to educate them about the budget cuts and the likely
impact on services.
10) Helene Maxwell, College of Alameda- Trio grants will be coming
out. However, the guidelines for Federal grants don’t always align
with the community college system. Martha Kanter to be
contacted to request that she be mindful that grant language be
inclusive of community colleges.
11) Terri Goldstein, Long Beach City- Announcing that in the coming
year there will be six types of TRIO grants which Directors need to
be aware that they are applying for a category that is appropriate
to their student population.
12) Janice Emerzian, Fresno City College- Utilization of funds
through a STEM (Science, Technology, Engineering and Math) to
add a DSPS Counselor.
13) Inge Pelzer, Chaffey – Partner with a business instructor and use
projects from the Edge Foundation.
14) Jacquelin Hanselman, Copper Mountain- Conducting
demonstrations of Alt Media- showing Kurzweil and JAWS and etext conversion to show the high level of work being done in the
program.
15) Ardith Lynch, Saddleback- Evaluating test proctoring needs to
determine what stays in the department and what can be shared
with other departments.
16) Ardith Lynch, Saddleback- Looking at fee for services within the
college.
17) Janice Emerzian, Fresco City- Recognition of interpreters as
instructional support and attempt to have instruction to carry the
costs.
18) Paul Miller, California State University, Fullerton - Consider that
the college is responsible for providing services and go ahead
providing them even if you run into debt. At the CSU, the college
will pay at the end of the year.
19) Sherry D’Attile, Moorpark- Offering services to universitiesexample- Moorpark is providing DE test proctoring for Brigham
Young University.
20) Sherry D’Attile, Moorpark- Advocacy with instructors and faculty
senate- recognition that services are provided for them as well as
the students. Explaining that the instructors would have to
determine accommodation needs and arrange for them if the DSPS
office did not handle this function.
21) Jan Galvin, Galvin Group- Helene Maxwell has developed an
excellent PowerPoint presentation for their Board of Trustees. It is
available on the Galvin Group website and can be modified to meet
your district or college.
22) Helene Maxwell, College of Alameda- Be aware that trustees are
politicians and have fiduciary responsibility- recommend showing
them the difference between the cost of contracting out for
services vs. providing services in-house. State law requires that
50% of funds in the district must go to instruction. AARA funds
were intended to go to categorical programs, but are instead being
sent to the general fund. Identify positions that could be
categorized as instructional.
23) Bill Hewitt, Irvine Valley- AARA funds provide an opportunity for
backfill by paying staff who are doing instructional work.
Suggested review of articles found at FACCC.org that address the
50% law and categorical funds- consider positions such as test
proctoring, interpreting, tutoring and student aides. If Counselors
are faculty positions, strengthen relationship to instruction by
teaching a class. Code interpreters as “instructional aides.”
24) Mary Lewis, retiree- Identify FTES being generated by students
with disabilities in non-special ed classes. This demonstrates that
we are generating income.
25) Paul Miller - California State University, Fullerton- CSUs are
closed for new applicants- likely until November of next year.
Transfer requirement is currently at 2.0 GPA, expected to go up to
2.8 GPA.
26) Janice Emerzian, Fresno City- Installation of an automated
telephone system in the front office of DSPS.
27) Janice Emerzian, Fresno City- Additional funds in the financial aid
office going to a part-time counselor to work with students with
disabilities.
28) Kathleen Allen, Chabot- Will guaranteed transfer agreements to
CSUs and UCs help?
29) Inge Pelzer, Chaffey- Eliminating some sections of some courses.
30) Lucinda Aborn, Cerritos- Reimbursement for Medicaid servicesMAA billing- more information at MBT4schools.com (in process)
Have to be trained in the system, but can generate extra funds for
the college.
31) Rick Scuderi, LA Mission- Our responsibility is to serve studentsadvocate with VP and Administration by demonstration of what you
are doing.
32) Helene Maxwell, College of Alameda- Reminder that when
considerations of undue burden are made, the financial situation of
the entire institution is taken into consideration. One college was
told that the football team was not mandated, while services to
students with disabilities are required.