FAITH LUTHERAN CHURCH
FACILITY USAGE POLICY
The use of the Faith Lutheran Church (FLC) facilities is in important part of our ministry. In order to
ensure that the facilities are available for all who wish to use them, the following provisions must be
followed.
Facility rules must be observed by all parties, including participants, guests, caterers, musicians, florists,
etc. Please review the rules with any vendors prior to the reservation date to avoid unexpected problems.
Church events will have priority on the use of the facilities.
Complete the Facility Usage Application and submit it to the church office.
Deposits and Fees
Deposits are required to confirm the event date. Deposits for events cancelled 31 days or more before the
event will be refunded in full. Deposits for events cancelled 15 to 30 days before the event will be
refunded at 50 percent. Deposits for events cancelled within 15 days of the event will not be refunded.
Members of FLC will not be charged for Memorial service receptions held in Jensen Hall.
General Facility and Property Provisions
Insurance and Bonding
Organizer must provide for insurance or bonding in the amount of $1,000,000 to cover any damages or
liability to the church campus during their event.
Event times
Facilities may be used only for the time and the purpose specified in the Facility Usage Application. The
event must end no later than 11 p.m. due to FLC’s Alameda County Conditional Use Permit.
Set Up
FLC will set up requested tables and chairs if FLC’s chairs and tables are used during the event. Users
are responsible for the proper care of FLC tables and chairs. Users are responsible for any damage caused
during their event or by their guests. If tables and chairs are brought in for the event, the users of the
facility are responsible for the set up and removal of these items. FLC is not responsible for any damage
to items rented or brought in by the user for their event.
Behavior
Behavior must be respectful of the facilities at all times. The church’s neighbors must also be respected.
Smoking
Smoking is permitted on the patio area only. Cigarettes must be disposed in the containers provided.
Exits
All doorways are fire exits and must not be blocked.
Alcohol
Beer, wine and champagne are permitted within reason and with an additional fee. This includes a
representative from FLC who will not be responsible for security or cleanup. Distilled spirits of any kind
(i.e., whiskey, tequila, etc.) are not permitted on church grounds. If alcohol is to be sold, a day-use liquor
license is required. The Board of Church Property retains the right to disallow the serving of alcoholic
beverages for any event for any reason. Board of Church Property will provide a building attendant for all
events with alcohol being served.
Decorations
Decorations are permitted and must be fastened by masking tape only. All decorations and tape must be
removed when the event is over. If poppers, glitter confetti, birdseed, etc. is used, it must be swept up and
removed completely at the end of the event. Please note that rice is not permitted. If anything already on
the walls is removed, it must be replaced at the end of the event (i.e., framed items in Jensen Hall).
Music
 Music is not allowed outside without specific approval of the Board of Church Properties.
 Loud music must end no later than 10 p.m.
 Musicians must provide their own extension cords. Extension cords must be laid out and taped
down securely so that they are not a tripping hazard. Cords may not cross the doorways or
walkway.
Candle Policy
 The candle holder must be a one-piece glass container, 4” (four inches) or greater in height.
 The top of the flame must be a least 1” below the top of the glass container.
 Candles must be placed on tables with cloth covers.
 Candles may not be placed outdoors or in restrooms.
 Taper candles are not allowed.
Deliveries
All deliveries must be scheduled during your reservation time. All items and rentals must be picked up
before the end of the rental period. Rental items left outside are subject to theft. FLC is not responsible
for any rented items used before, during or after the rental period.
Parking
Parking is allowed in the marked spaces only and handicap spaces are reserved for those who need them.
Parking is not allowed in the red striped areas as these are fire lanes.
Children
Children, young and old, must be supervised at all times. Children must not be allowed to enter in the
flower beds, climb trees or bushes, climb on the BBQ or the building, throw things, etc. and should not be
allowed to play in the parking lot during the event. Users of the facilities are responsible for any damage
caused by their guests.
Garbage/Recycling
We are a green campus. Please help us to protect our environment and natural resources by recycling
properly. Below is a list of the items designated as garbage, recycle and composte. Place waste items in
the proper containers. Flatten all cardboard boxes before placing in the recycle bin. Any compost is
placed in the two green 96-gallon containers. The garbage is placed in the 1-yard green bin. The bins and
containers are on the opposite side of the parking lot. Disposable plastic plates, eating utensils,
Styrofoam cups or plates are not allowed. Compostable plates, utensils and cups are available at
additional cost.
Two Green 96 gal Container / Composting: This container is for food scraps, yard trimmings,
food soiled paper/cardboard; tissues and waxed cardboard. No plastic, metal or anything that will
not turn back to dirt.
White 1-yard container / Recycling: This container is for glass, metal and plastic containers (with
the triangle symbol), milk and juice containers, clean paper and cardboard.
Green 1-yard Container / Garbage: This container is for Styrofoam, china, unusable clothing,
anything that is not listed above.
Event Conclusion
 Chairs, tables or other furniture must be replaced to the condition existing when the user group
started their activities, unless other arrangements have been agreed upon with the Board of
Church Properties.
 All lights must be turned off, heat turned off and doors and windows must be closed and locked at
the completion of the event.
 Return the key to the church office at the conclusion of the event. If the office is closed, put the
key in an envelope and deposit it in the lock box in Jensen Hall.
Recurring Usage
 Organization with storage cabinets on site must put away all materials after each room use.
 Organizations or individuals who have been issued keys are responsible for the security of the
assigned facility. The facility is not to be opened except during the time approved on the Facility
Usage Application.
 Organizations or individuals are not permitted to duplicate the key issued to them.
Kitchen Usage Provisions
An additional deposit is required for the use of the kitchen. Church functions do not require a deposit.
Equipment within the kitchen that may be used is the stove, oven, refrigerator, coffee urn, and
dishwasher. All items must be clean and replaced in its’ proper place at the conclusion of the event. All
equipment must be turned off. All equipment is to be left in good working order. The repair or
replacement of broken equipment will be the responsibility of the user.
Items already in the refrigerator are not to be used.
The floor is to be swept and mopped.
Counter tops and sinks are to be left clean.
The door to Jensen Hall and door to the outside are to be locked.
Members of Faith Lutheran Church
If provisions are not followed, future facility usage will not be permitted.
Agreement
I understand that I am responsible for the property and equipment that I have reserved. I am responsible
for any and all damage to church property caused by me or my guests during the event and may forfeit all
or part of my deposit. This campus is green and Styrofoam products and plastic utensils will not be used.
I have read and understand the provisions of the Facility Usage Policy. I release Faith Lutheran Church
from any liability. I understand that if I cancel my reservation 31 days or more, my deposit will be
refunded. If I cancel 15 to 30 days, I forfeit 50% of my deposit. If I cancel within 15 days of my
reservation, my entire deposit is forfeited.
__________________________________________
Signature
___________________________
Date
FAITH LUTHERAN CHURCH
FACILITIES USAGE APPLICATION
Dates are not confirmed until this application is approved and applicable deposit(s) have been received.
Church-related events receive priority in facility usage and dates.
Requestor Information (please print)
Request Date ____________
Name _________________________________________ Phone ______________________Member (Y/N) _____
Event Information
Event Date _______________________________
Anticipated Attendance Count ________________________
Name of Event ____________________________ Type of Activity ___________________________________
Wine or beer to be served (Y/N) ____________
Start Time _________________________________ End Time _______________________(no later than 11 p.m.)
Person and Phone Contact Responsible During Event _________________________________________________
Facilities Needed (check all that apply)
Sanctuary* ______
Graydon Room (seats 30) ______
Kitchen _____)
Jensen Hall (seats 276 with chairs only and 152 with tables and chairs) _____
Classroom #1 (seats 29) _____
Classroom #3 (seats 29) ______
Classroom #2 (seats 26) _____
Classroom #4 (seats 30) ______
Nursery** _____
Parking Lot for activity use _____
*Requires approval by the Pastor
**If the Nursery is reserved, a Nursery Attendant approved by the Board of Christian Education is required. An
additional hourly fee will be charged.
Equipment Needed
Long tables #_______ Small Rectangle tables #_______ Round tables #_______ Card tables # _______
Chairs # _______
Microphone (Y/N) _____
Pipe Organ*** (Y/N) _____ If yes, person playing: _______________________________
Grand Piano (Y/N) _____ If yes, person playing: __________________________________
Other: _________________________________________________________________________________
***Requires the approval of the Organist
(1)
(over)
FAITH LUTHERAN CHURCH
FACILITIES USAGE APPLICATION
_____________________________________________________________________________________
Agreement
I understand that I am responsible for the property and equipment that I have reserved. I am responsible
for any and all damage to church property caused by me or my guests during the event and may forfeit all
or part of my deposit. This campus is green and Styrofoam products and plastic utensils will not be used.
I have read and understand the provisions of the Facility Usage Policy. I release Faith Lutheran Church
from any liability. I understand that if I cancel my reservation 31 days or more from the event date, my
deposit will be refunded. If I cancel 15 to 30 days from the event date, I forfeit 50% of my deposit. If I
cancel within 15 days of the event date, my entire deposit is forfeited.
________________________________ _______________________________ ________________
Print Name
Signature
Date
_____________________________________________________________________________________
For Board of Church Properties Only
Date Deposit Received ____________ Key Needed ____ Yes _____ No
Insurance/Bond Received (Y/N) _____
Monitor Name: _________________________________________________
Approved by: __________________________________________________
(2)