Lead Agency:
North Carolina Department of Transportation
Safe Routes to School Program
2008-09 Application
Infrastructure Grant Reimbursement Program
Applicant Information
This agency must be willing and authorized to
enter into a reimbursement agreement with
NCDOT and must attach a Resolution of
Support and Administration to be eligible for
funds. Is this document attached?
Name of Lead Agency:
Charlotte Department of Transportation
Department:
Pedestrian Programt
Contact Person:
Vivian Coleman
Title:
Pedestrian Program Mgr
Mailing Address:
600 East Fourth Street
County:
Mecklenburg
Yes
No (ineligible)
Email Address:
vcoleman@ci.charlotte.nc.us
City:
State:
Zip Code:
Charlotte
NC
28202
Work Phone Number:
Work Fax Number:
704.3530481
Geographic Information
1. Area of Coverage: Please identify the geographic level at which the proposed project will be implemented.
Individual School (or small cluster of up to 5 schools in close proximity)
Community-wide (municipality, school district, or county)
Identify the Community that will be served through this project:
2. How many public, charter, and private schools will be affected or targeted by your project within this area of
coverage? (only schools serving K-8 grades may be counted)
Public 1
Charter
Private*
A) Approximate total student enrollment in these schools: '08?
B) Of these students, how many receive free or reduced lunches? '08?
*Infrastructure projects affecting or targeting private schools must be constructed within public right-of-way and be
available for public use.
3. Is there a Safe Routes to School Action Plan completed or is one being developed for this area of coverage?
No
Yes
If yes, please attach the plan, or provide an electronic link to the document.
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Individual School Background Information
Applicants at the Individual School geographic level must fill in this section. Community-wide
level applicants should skip to the Project Information section on page 3.
Please complete this form for each school directly involved in the proposed project. Attach
the forms behind one another, along with one location map per school. The principal of
each school must sign a letter of support/endorsement indicating a commitment to be
involved in the project. Limit each school’s information to two pages.
Name of School:
Sedgefield Elementary
Principal:
Lenora Shipp
Mailing Address:
715 Hartford Avenue
Grades served (check all that apply):
School District:
Charlotte-Mecklenburg Schools
Email Address:
l.shipp@cms.k12.nc.us
City:
Charlotte
Work Phone Number:
980.343.5826
State:
Zip Code:
NC
28209
Pre-K
K
1
2
Is this school (check all that apply):
3
Other:
4
5
6
7
8
Public
Private
Charter
Magnet
Title I
Total number of
Total number of free/reduced lunch
Total number of students who live within a 2-mile
students: '08?
students: '08?
radius of school: zone?
Average daily number of students who transport to/from school by:
Walking:
Bicycling:
Riding the Bus:
Personal vehicle/carpool:
Is there a “no-transport” zone around the school?
Is there any hazard busing within this
zone?
No
Yes
No
Yes If yes, please provide its definition:
If yes, how many students are
Number of students who live within the no-transport zone:
hazard-bused?
Clearly describe the school, the population it serves, and its physical setting. Provide details that
would help someone not from the area understand and visualize this location. Please refer to
your attached location map, images or other material, as appropriate.
A. Generally describe the current and planned built environment, land uses, and transportation facilities
(including any bicycle and/or pedestrian amenities) immediately around the school and adjacent
neighborhood(s).
Lenora, Dennis, KT, Vivian, Scott
B. Please state the number of single- and multi-family residences currently within the school service area
boundary. Indicate any new residential construction planned within the next 5 years. To the extent
possible, describe the general demography of the population within this boundary, including the average
household income, percent of households with no motor vehicle, incidence and type(s) of crime, and any
other information that would help someone understand the school’s service area and population.
at a loss as to the best source for this info
C. Specifically describe each roadway adjacent to the school, including whether it is municipal- or statemaintained, the speed limit, number of lanes and overall width, and Average Daily Traffic (ADT) counts.
You may also refer to any attached roadway cross-sections of each road.
Vivian, Scott
D. Within a 2-mile radius around the school, please identify any high-use bicycle and/or pedestrian areas and
any areas with a high incidence of bicycle and/or pedestrian crashes. Please support your answer with
appropriate crash data, as available, from the most recent 3 years.
KT, Vivian, Scott
E. Please describe any other safety concerns; real and perceived problems or risks; school policies that may
conflict with or prohibit walking/biking to school; or any general attitudes, behavior or lack of education or
awareness that may impact a student’s ability to walk or bike to school safely (e.g. lack of crossing guards,
unsafe pedestrian/bicyclist behaviors, unsafe driver behaviors, high criminal activities, vacant lots, etc.).
Lenora, Dennis, Nancy, Kevin
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Each applicant must answer the following 9 questions, regardless of your geographic level
or area of coverage. Remember that all infrastructure projects MUST be within two (2)
miles of a school serving K-8 grades. Be sure to explain where appropriate how your SRTS
project will take into account all students at the targeted school(s) within your area of
coverage. This section, including Project Information and Non-infrastructure Information,
should be no more than 5 pages in length (not including attachments).
A: Project Information
1. Describe your proposed project for infrastructure funds. Specifically identify the location of the
project and provide details about the type of treatments, facilities, and/or amenities that will be
constructed and/or installed. Attach map(s) to show this project location.
Vivian, Scott
2. Please thoroughly explain how your proposed project directly enhances a student’s route from
home to school. If the proposed project also provides an improvement for student trips other
than home-to-school or benefits the community at large, please describe how it does so. Your
attached project map(s) should also show how your project directly links to existing
infrastructure to provide this accessibility, safety, connectivity or other improvement.
Vivian, Scott
3. Please describe any major barriers, obstacles, or lack of infrastructure that will be mitigated
through the proposed project, and explain how the safety of and/or accessibility for students’
walking or bicycling to/from school will be improved. Refer to attached photos of the current
project site.
Vivian, Scott, KT
4. Is the proposed project, or any portion of it, identified in any current planning document? (ie.
are these improvements part of a SRTS, bicycle, pedestrian, greenway, sidewalk,
streetscape, transportation, or other plan?) If so, please reference the plan and explain.
don't know?
5. Are there any other planned projects within 2 miles of the school(s) that may improve
pedestrian/bicyclist student access and safety? (These future projects may include those
programmed through other funding sources as well as those identified for funding in local
planning documents.) If so, provide a time frame for their implementation and explain how
your proposed project may complement them. Please label these planned projects on your
attached location map, if possible.
Lynx light rail access?
6. Is the proposed project within the public right-of-way, on land with a permanent easement, or
on private land with a public access easement?
No
Yes If yes, please attach documentation of verification.
B. Non-infrastructure Program Information
Safe Routes to School funds must be used for infrastructure improvements that meet the
purpose of the Safe Routes to School Program and should not be considered as a way to
merely construct missing facilities. Therefore, it is important for applicants to reflect upon
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
current or planned non-infrastructure programs and activities which may affect or be affected
by the use of the proposed infrastructure project. Please answer the following questions.
Note: Recipients of SRTS funds for infrastructure projects must, at a minimum, collect baseline
evaluation data using the standardized forms provided by the National Center for Safe Routes
to School (NCSRTS) at each school affected by the project within the area of coverage.
Recipients will also be required to collect data using these surveys once the project is
implemented. This activity will be defined in the reimbursement agreement with NCDOT.
7. Identify current educational, encouragement, enforcement and/or evaluation programs and
activities already underway at the school(s) or in your community or region in general, and
explain how your proposed engineering project may work in combination with them to meet
the purpose of the SRTS Program.
There are no current organized SRTS initiatives at Sedgefield Elementary. There are ongoing initiatives
at six other elementary and one middle school in the county that vary from weekly to quarterly walk-toschool days and participation in the international walk to school event. The proposed engineering project
will be a catalyst for the formation of an SRTS initiative involving the school staff, the school's parent
group and best practices from ongoing initiatives to put together an action plan and launch a more
focused walking and bicycling program for the school.
8. Identify planned educational, encouragement, enforcement and/or evaluation programs and
activities and explain how your proposed engineering project may work in combination with
them to meet the purpose of the SRTS Program. Also, provide a time frame for their
implementation. (These programs may be planned through other funding sources or carried
out by partners.)
As stated, the primary focus of this infrastructure project is the addition to or completion of sidewalk
segments in the Sedgefield Elementary School's attendance zone. If it were simply true that "if you build
it, they will come", we need go no further. However, the task of educating and encouraging parents, the
transportation decision-makers for students, will be taken on by the SRTS Coordinator with the
Mecklenburg County Health Department. Resources available through the local SRTS Coalition and
CMS will work with both the parents and school staff to look at the current walking and cycling student
population, why that works and what barriers exist beyond those being addressed by this infrastructure
project. In the absence of yet knowing specific needs of the school and parent population, we can only
surmise that issues addressed by Education, Encouragement and Enforcement efforts will be effective in
enabling more parents to accept active transportation as a viable alternative to school buses and personal
vehicles and, thus, increase the school's walking and cycling population. Needless to say, Evaluation will
occur both before, during and after the introduction of the elements of this project's initiative to allow us to
quantify our efforts. Examples of activities will be the school's participation in the 2009 International Walk
to School Day and the setting up of the school's own regular walk to school events. We will also plan to
introduce bicycle and pedestrian safety classes that will be developed through a non-infrastructure SRTS
grant. Additional elements of the initiative will be determined by the needs analysis.
9. Is there a SRTS committee or task force formed at the school(s) or in your community or region to
promote safe walking and bicycling to school?
No
Yes If yes, list the members and the agencies/organizations they represent.
Mecklenburg County SRTS Coalition Members: Amy Krise, Safe Kids Charlotte Coordinator; Anne
Monroe, parent volunteer with Beverly Woods Elementary School; Kerry Burch, Healthy Carolinians
Coordinator; Beth Burton, Public health School Nurse, Asthma Initiative; Chip Gallup, Charlotte Dept of
Transportation (CDOT), Traffic Calming; Connie Echols, parent volunteer; D.C. Lucchesi, parent volunteer
with Cotswold Elementary School and Charlotte Bicycle Advisory Council member; Dan Collins, CharlotteNCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Mecklenburg Schools (CMS) Transportation Safety and Training Specialist; Dan Faris, President,
Charlotte Area Bicycle Alliance (CABA); David Schwob, School Liaison, Charlotte Mecklenburg Police
Department (CMPD); Deb Kaclik, Health and Physical Education Specialist, CMS; Denise Hearne,
Principal, Cotswold Elementary School, CMS; Dennis Lacaria, Facilities Planning and Real Estate
Specialist, CMS; Dick Winters, SRTS Coalition Coordinator, MCHD; Harry Johnson, Board Chair, Trips for
Kids Charlotte; Heidi Kitterman, Mecklenburg County Parks & Recreation (MCPR); John Cock, parent
volunteer and Associate Planner, The Lawrence group; Julie Clark, Senior Director Greenway Planning,
MCPR; June Blotnick, Executive Director, Carolinas Clean Air Coalition; Kate Uslan, technical writer with
The Clinton Foundation; Ken Tippette, Bicycle Program Manager, CDOT; Kevin Earp, Safety Director,
CMS; Kim Graham, Parent Teacher Council President, CMS; Kyna Savedge, parent volunteer and SRTS
Coordinator, Cotswold Elementary School, CMS; Cilla Laula, Health Educator, Mecklenburg County
Health Department (MCHD); Jon Levin, Health Promotion Director, MCHD; Megan Green, Charlotte Area
Coordinator, NC Air Awareness; Nancy Langenfeld, Director of Coordinated School Health, CMS; Randy
Clutts, Physical Education Instructor, Cotswold Elementary School, CMS; Sara-Lynne Levine, Staff
Coordinator, Davidson Walks and Rolls, Town of Davidson, NC; Scott Correll, Transportation Planner,
Pedestrian Program, CDOT; Kristen Shaben, parent volunteer and health educator, MCHD; Tegan Smith,
Urban Transportation Planner, Kubilins Transportation Group; Dianne Thomas, Fit City Director, MCHD;
Vivian Coleman, Pedestrian Program Manager, CDOT; Rubye Wallace, Child Service Case Manager,
MCHD; Janice Williams, Director Carolinas Center for Injury Prevention.
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Key Staff, Partners, and Stakeholders
Please answer the following 3 questions in the space provided. (These fields are characterlimited.)
1. The “Contact Person” identified above will be responsible for all demonstration project
oversight. This person must be a full-time permanent employee of the “Lead Agency.”
Please describe any qualifications and experience this person has in coordinating construction
projects and implementing or overseeing engineering projects, programs and/or activities.
Please attach the contact person’s resume or qualifications.
Vivian's background & resume
2. Please list any partners, stakeholders, or community resources that can be used to promote,
complement, and/or enhance your proposed project. Describe how these entities can assist,
what they may provide or contribute, and explain specific activities they may undertake, if any.
A letter of support/resolution must be attached from those specifically providing funds or
resources (i.e. donated goods or services that are identified in the Project Cost Estimate
below).
Charlotte-Mecklenburg Schools (Sedgefield staff, faculty and PTA; facility services; coordinated health;
safety; transportation; grants; CMS TV, etc.), Mecklenburg County Health Department (health
educator/SRTS coordinator), Charlotte Department of Transpoprtation (bike program, engineering, etc.),
Charlotte Mecklenburg Police Department, Sedgefield Neighborhood Association, Charlotte Safe Kids
Coalition, Trips for Kids Charlotte and other SRTS Coalition members, as needed.
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Implementation Tasks and Timeline
Please list all tasks involved with developing and implementing your proposed infrastructure
project. Indicate the quarter in which a task will be started and its estimated completion.
Include any planning, engineering, design, and construction tasks as well as any
administrative, evaluative, permitting, certification, advertising and letting tasks. Also identify
any planned events such as public meetings or SRTS committee or task force meeting.
All tasks and activities must be completed within 18 months of the date the reimbursement
agreement is executed.
Infrastructure Project Tasks/Activities
1st Quarter
2nd Quarter
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Infrastructure Project Tasks/Activities continued
3rd Quarter
4th Quarter
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Infrastructure Project Tasks/Activities continued
5th Quarter
6th Quarter
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Project Cost Estimate
As a separate attachment, please provide an Engineer’s Estimate containing a line item cost
estimate for all appropriate project tasks and activities to be undertaken as a part of the
infrastructure grant reimbursement program.
Be sure to include the following items, as appropriate:

Preliminary engineering, design and
planning

Barriers/retaining walls/footings/foundations
Grading, clearing, grubbing

Striping and marking


Drainage, irrigation

Curb and Gutter/pavement and
base/sidewalk

Erosion/pollution control, slope
protection

Other costs (specify)

Contingency

Permanent signs/displays/
signalization/illumination

Total Infrastructure Project Cost (sum of the
Budget Worksheet)

Utility/sewer
BE AS DETAILED AS POSSIBLE – include all unit costs, quantities per unit, and unit measurements,
if applicable, as well as any other relevant information to explain how you arrived at your
project cost estimate.

Indirect costs will NOT be reimbursed. (See the application instructions for a definition of
indirect costs.)

Local funds and in-kind donations are not required but are encouraged.

SRTS Funds cannot be used for any recurring costs, including maintenance.

At the bottom of Engineer’s Estimate please include the following statement, “I certify
that I have reviewed and approve the project cost estimate above.” This statement
should be signed and dated by the engineer who prepared the estimate. Please
include the engineer’s title and printed name, too.
1. Explain how any recurring infrastructure costs, such as maintenance, will be sustained
beyond the grant period:
2. If there are any costs that will be met through local funds or donated goods or services,
please indicate the amount(s) and explain. A letter of support/resolution must be attached for
each partner, stakeholder or other community resource that is providing funding for this
project.
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Summary of Funding Request
Fill in this section based on the Budget Worksheet created in the Project Cost Estimate
section. The Total Cost box below should be the same amount as the Total Infrastructure
Project Cost identified on the attached Budget Worksheet and should also reflect the sum
of the total local funds committed, the total goods or services donated, and total SRTS
funds requested.
Infrastructure Project Proposal
Grand Total
Total Project
Cost
Total
Committed
Local Funds
Total Donated
Goods or
Services
Total
Requested
SRTS Funds
Signature
I certify that the information in this application is accurate to the best of my knowledge. In
applying for the Safe Routes to School Infrastructure Grant Reimbursement Program funds, the
(Lead Agency)
attests that it is willing and authorized to enter into a reimbursement agreement with NCDOT,
with a commitment to finance, manage, and complete an infrastructure project within 18 months
from execution of said reimbursement agreement. I also certify that I am authorized to sign this
statement on behalf of the Lead Agency.
Signature
Title
Name (printed)
Date
NCDOT SRTS Program
Infrastructure Application
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Lead Agency:
Application Checklist
Applicant Information is complete
Geographic Information is complete
Individual School Background Information is complete (if applicable) and is no more than 2
pages per school
Project Information and Non-Infrastructure Program Information sections are complete and is
no more than 5 pages total
Key Staff, Partners, and Stakeholders section is complete
Implementation Tasks and Timeline is complete
Project Cost Estimate section is complete and Engineer’s Estimate is signed and attached
Summary of Funding Request is complete
Authorized individual for Lead Agency has signed original application
Attachments Checklist
Required:
Optional:
Resolution of Support and Administration
Letter of Support/Endorsement from School
Principal (if applicable)
Letter of Support/Resolution from financially
contributing partners (if applicable)
Resolution from MPO
Resume of Contact Person
School Location Map (if applicable)
Project Proposal Map(s)
Photo(s) of project site location
Letter of Support/Endorsement from school
district
Other Letters of Support
Resolution from RPO (strongly encouraged)
Other maps, cross-sections, or images
Other (please identify):
Other (please identify):
Other (please identify):
Submission Information
For more detailed information on
completing the application, please see the
step-by-step Application Instructions at
www.ncdot.org/transit/bicycle/saferoutes/
funding/infrastructure.html.
Please mail one original and 8 copies of
the completed application, including
attachments, to the NCDOT Safe Routes
to School Program at the address to the
right.
Double-sided copies are acceptable.
Applications will be accepted no later
than 5:00 pm on January 30, 2009.
NCDOT SRTS Program
Infrastructure Application
Mailing Address:
Sarah Worth O’Brien
Safe Routes to School Program
NCDOT Division of Bicycle and Pedestrian Transportation
1552 Mail Service Center
Raleigh, NC 27699-1552
Delivery Address:
Sarah Worth O’Brien
Safe Routes to School Program
NCDOT Division of Bicycle and Pedestrian Transportation
401 Oberlin Road, Suite 250
Raleigh, NC 27605
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