Fellowship Coordinator’s Meeting
February 8, 2007; Hiways
Meeting Minutes
Attendees: Adamson, Carolyn ~ Pediatric Gastroenterology Program Coordinator
Burns, Carol ~ Pediatric Nephrology Program Coordinator
Carver, Terri ~ Pediatric Radiology Program Coordinator
Garrett, Irene ~ Pediatric Dermatology Program Coordinator
Harris, Robin M ~ Pediatric Pathology Program Coordinator
Haskell, Joan ~ Pediatric Allergy/Immunology Program Coordinator
Jordan, Kerrie ~ Graduate Medical Education Coordinator
Kallur, Ravi ~ GME Administrative Director
Mullen, Shasta ~ Developmental-Behavioral Peds Program Coordinator
Ramphal, Areli ~ Pediatric Hematology/Oncology Program Coordinator
Savner, Shelly ~ Craniomaxiofacial Surgery Program Coordinator
Seymour, DeAnna ~ Child Abuse & Neglect Program Coordinator
Smith, Kathy ~ Pediatric Surgery Coordinator
West, Pam ~ Pediatric Infectious Disease Program Coordinator
Whitney, Jeannette ~ Surgical Scholars Coordinator
Wolf, Amy ~ Child Neurology Program Coordinator
Meeting started at 12:08 pm
Review & Approval of Minutes
Minutes from the January 11, 2007, Fellowship Coordinator meeting were approved
Fellowship Web Page Update
Some programs have NOT developed and posted a web page for their program. The
GME Office will be moving forth by putting together a draft. Please send Kerrie Jordan
information about your program in order for her to put this draft together and send back
to you and the Program Director for approval.
REMINDER ~ Paperwork required for all outside Rotators
The new form introduced at the September 21, 2006, meeting, “The Children’s Mercy
Hospital Resident/Fellow Information Form,” must be completed by all rotating residents
and fellows, excluding those who rotate from KU. The agreement CMH and KU have is
that they will provide a copy of the rotators KU GME Application, Missouri license,
BNDD, and occupational health report on vaccinations.
All documents for rotators must be provided to the GME Office prior to the
resident/fellow arriving at CMH. Supporting documents include, but are not limited to, a
copy of the residents/fellows Missouri Medical License, BNDD, TB results and ECFMG
(as applicable). New mandate is that if the information is not received by the GME
Office at least 1 week prior to the scheduled rotation, the rotator will not be allowed to
start.
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Fellowship Coordinator’s Meeting
February 8, 2007; Hiways
Meeting Minutes
New Innovations Training Dates
New software to track resident, fellows, rotators, and medical students is in the final
stages of implementation and training is scheduled for February 20, 21, & 22, 2007 at
Hallmark building from 8:30am to 5:00pm. All Program Coordinators are required to
attend. Snacks, beverages, and lunch will be provided. The CMH white van is available
to transportation to the Hallmark building ever 15 minutes from the main entrance of the
hospital.
All Program Directors are encouraged to attend the 2nd day of training for the evaluations
portion. If your Program Director attends, he/she will be asked to share your work
station and computer due to limited space availability.
Contracts & Information for New Fellows
The GME Office has revamped the Housestaff Agreements (contracts) for fellowships.
They are now called Fellow Agreements (contracts) and include the 20 ACGME
requirements. The GME Office has also developed a standard benefits page for all
fellows that will be included in the new fellow packets sent out by the GME Office. If
your program has supplemental (additional) benefits, an explanation must be attached to
the Fellow Agreement. Kerrie will incorporate any additions into the benefits
attachment.
The GME Office started sending out packets to all new fellows who are starting their
fellowship on or after July 1, 2007. Please send copy of the initial acceptance letter to
Kerrie Jordan in the GME Office. Once she receives this letter, she will send out the
packet of information to the new fellow. The welcome packet includes a welcome letter,
Contract, Missouri License application, DEA Application, BNDD Application, contract,
and HR paperwork. All materials will be returned to the GME Office.
New Fellow Orientation
New Fellow Orientation is scheduled for July 2nd & 3rd, 2007. The contents of the
orientation will be the same as last year. Logistics for orientation are being finalized
within the next few months. When the orientation agenda is finalized, it will be shared
with all Program Coordinators.
Questions/Comments/Announcements
Pediatric Surgery’s next site visit is scheduled for May 21, 2007.
Developmental/Behavioral Pediatrics next site visit is scheduled for June 6, 2007.
Pediatric Rehabilitation Medicine’s next site visit is scheduled for April 5, 2007.
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Fellowship Coordinator’s Meeting
February 8, 2007; Hiways
Meeting Minutes
Fellows may apply for “instructor” appointment at UMKC School of Medicine. GME
office has the needed paper work. Please contact Kerrie Jordan or Ravi Kallur.
REMINDER- When you have outside residents, fellows, and medical students who are
interested in rotating to CMH, please check with the GME Office to see if an affiliation
or clinical participation agreement is in place for the Hospital, institution, or medical
school they are rotating from. An affiliation agreement must be in place before any
outside resident or fellow can rotate to CMH. A clinical participation agreement must be
in place before any medical student can rotate to CMH.
If your program plans on advertising for a vacant fellowship position, please notify the
GME Office.
The next Fellowship Coordinator meeting is schedule for Tuesday, March 13, 2007, from
12-1pm in Biways.
Meeting adjourned at 12:40pm
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