Equality Impact Assessment Review – APPENDIX A
Record of Equality Impact Assessment
1. Department/Service Area
The Service Area being assessed is Central Print
(Reprographics) which forms part of the
Corporate Resources Department. This consists
of the Reception/Administration Area, Printing
Room and Offices.
2. Equality Areas Assessed
Which of the following equality areas are
being assessed: race, disability, gender,
sexual orientation, religion/faith, age?
The equality areas being assessed are:- Race
- Disability
- Gender
- Age
Leicestershire County Council does not currently
collect information about staff’s sexual orientation
or religion/faith. These equality areas therefore
have not been assessed as part of the Equality
Impact Assessment as no benchmark data exists
for comparison of service take up.
These areas will however feature in the Action
Plan to be assessed in future reviews.
3. Timescale of the assessment
a) What is the start date?
b) What is the finish date?
a) The initial assessment was carried out on the
2nd October 2008, however the process is
ongoing.
b) As above, we consider the EIA to be a working
document, and it will be maintained and reviewed
as necessary. This will be 6 monthly as a
minimum or when circumstances change within
the section.
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Equality Impact Assessment Review – APPENDIX A
4. Who is involved in the EIA? (There should be a minimum of at least 3
officers)
a) Please list name and areas of
responsibility
b) Are any service users or stake
holders/partners involved in the
assessment? Please list if possible.
a)
Officer 1
Central Print Manager
Central Print
0116 3056128
Responsible and accountable for acting as a
manager for Central Print.
Officer 2
Administrative Assistant
Central Print
0116 3056127
Responsible for administrative and financial
duties within Central Print.
Officer 3
Administrative Officer
Customer Services Team
0116 3058315
Responsible for administrative and financial
duties within Customer Services.
b)
No stakeholders or partners were consulted as
part of this initial assessment; however actions
will be put in place to involve Service Users in
the next assessment in 6 months.
5. Policy, procedure, service assessed
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Equality Impact Assessment Review – APPENDIX A
a) What is its purpose?
a)
b) Who is it for?
Central Print’s purpose is to provide an efficient
and cost effective print service for Leicestershire
County Council.
b)
Central Print acts as an internal print service for
staff members of Leicestershire County Council.
This includes internal sections, schools, youth
services, Clerks to the Governors, Fire Service,
ESPO etc.
The print service also takes in additional external
work if and when possible.
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Equality Impact Assessment Review – APPENDIX A
6. Data Collection and Consultation
a) What data has been collected on
different sections of the
community, e.g. on ethnic origin,
disability, gender, age,
faith/religion and/or sexual
orientation?
a)
As most of the work completed by Central Print is
commissioned by Leicestershire County Council,
the group decided to gather information about
Leicestershire as a whole, and also the make up
of the County Council.
Ethnic Origin
Leicestershire
Information on the ethnic make up of
Leicestershire was taken from the 2001 Census
Data, specifically from the LCC Publication
“Ethnicity in Leicestershire – Key Results from
the 2001 Census”
On census day 2001 the Leicestershire Black,
and Minority Ethnic population was 7.2% of the
total population. The breakdown of ethnicity from
the survey is as follows:
White - British - 87%
White - Irish - 1%
White and Black Caribbean - 3%
White and Asian - 1%
Any other mixed background - 1%
Indian - 5%
Chinese - 1%
Leicestershire County Council
The draft Equality and Diversity Strategy (2008 2010) makes clear that our aim is for our
workforce to reflect the make-up of the local
community.
The Workforce Profile of the County Council
shows that we currently employ 7,774 staff (not
including Schools staff). 7.89% of our workforce
is from a Black or Minority Ethnic background.
This is slightly above census data collected in
2001.
No ethnic origin data has been gathered for
Central Print to date. Central Print Manager to
put data collection in place by next
assessment.
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Equality Impact Assessment Review – APPENDIX A
b) What information is available on
the different rates of satisfaction;
take up of service, complaints
and other relevant performance
information in relation to the
different groups of people
outlined above?
c) What consultation has been
carried out and,
d) Do the results provide data for
different sections of the
community?
Disability
3.78% of our staff (excluding school staff) have
declared a disability.
0 staff in Central Print have declared themselves
to be disabled.
Gender
Leicestershire County Council’s workforce profile
states that:70.92% of staff are female,
29.08% of staff are male.
This is not reflected in Central Print, with 64.28%
of staff male and 36.36% female.
Age
Leicestershire County Council’s workforce profile
states that:
4.36% of employees are aged under 24 45
35% are aged between 24 and 44 years
31.07% are aged between 44 and 54 years
19.05% are aged over 55 years of age
Again, this trend is not reflected in Central Print.
0.00% of employees are aged under 24 14
14.28% are aged between 24 and 44 years
64.28% are aged between 44 and 54 years
21.42% are aged over 55 years of age
We do not currently have data to show the range
of religions or beliefs held by our staff or their
sexual orientation.
Unfortunately no data on service users has been
gathered in relation to the equality strands.
b)
No complaints or useable information relating to
service take up is available.
c)
No service user consultation is currently being
undertaken. Central Print Manager to put data
collection methods in place.
d)
N/A
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Equality Impact Assessment Review – APPENDIX A
e) What other sources of information
have been used to carry out this
assessment? For instance:
 Data from local, regional or
national research
 Equality monitoring data for the 6
equality areas
 Data on what reasonable
adjustments have been made for
disabled customers and/or
employees
 Information on how a policy or
service for other traditionally
excluded groups is currently
being delivered
e)
Data from the following sources have been used
to conduct this assessment:-
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-
Draft Equality and Diversity Strategy
(2008 -2010)
-
Ethnicity in Leicestershire – Key Results
from the 2001 Census
-
Leicestershire County Council Workforce
Profile
-
Disability Equality Scheme 2006 – 2009
-
Equality Monitoring Information on staff
make up
Equality Impact Assessment Review – APPENDIX A
7. Key Findings
a) In summary what are the main
results of the assessment?
b) Which groups or individuals are
most affected and?
c) How does this affect their access
to the service?
a)
Informal consultation with staff also highlighted
issues within the section affecting equality.
No ethnic origin data exists on staff in Central
Print. This is to be gathered for Central Print
enabling us to build a better picture in the make
up of staff in relation to the Council, and
ultimately Leicestershire as a whole.
No data existing for equality areas on customer
and service take up. This is needed to highlight
any possible inequalities and identify the possible
causes.
Data on equality strands to be gathered via a
customer satisfaction survey. Informal staff
consultation revealed that this could be sent as a
link on the response e-mail providing the job
reference number. Staff feedback/ comments
box also to be looked into.
No viable complaints or compliments procedure
currently in place.
Health and Safety in the section, especially for
those with disabilities to be reviewed. PEEP’s to
be considered if staff consider themselves to be
disabled. Access requirements also to be
revised.
Additional publicity to be undertaken, principally
when hard to reach sections/areas have been
identified.
Publicity on the Intranet/Internet to be completed
with relevant information. Consultation suggests
the following would be useful:




Timescales
Pricing Standards
Overview of section
Services available
Personal copying
b), c) See Point 8
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Equality Impact Assessment Review – APPENDIX A
8. Conclusions
a) Does the policy, procedure or
service have an adverse impact
on the groups being assessed?
b) If so, which groups?
No current conclusions. Additional consultation
with service users and staff is needed to arrive at
some meaningful conclusions.
Actions to be raised for further investigation and
consultation.
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Equality Impact Assessment Review – APPENDIX A
9. Actions
a) What actions will be taken to
mitigate adverse impact?
b) How will these actions result in
positive changes in future
practices?
c) What equality objectives and
targets resulting from this
assessment will be included in
the next service plan?
a)
Ethnic origin data to be gathered for Central Print
Data on equality strands to be gathered via a
customer satisfaction survey.
No viable complaints or compliments procedure
currently in place.
Health and Safety in the section, especially for
those with disabilities to be reviewed.
Additional publicity to be undertaken, principally
when hard to reach sections/areas have been
identified.
Publicity on the Intranet/Internet to be completed
with relevant information.
Access requirements for the Reception also to be
revised.
b)
These actions will benefit the department by
providing essential equality monitoring
information that will feed back into new and
revised policies.
c)
All staff within Central Print to receive training on
disability awareness and equality.
10. Monitoring
a) How will the actions outlined
above be monitored?
b) Is there a need to introduce
equality monitoring systems, if so
by when?
a)
Actions to be revised in 3 months – 3rd January
2009.
b)
Yes – To be monitored at quarterly reviews with
Head of Shared Services.
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Equality Impact Assessment Review – APPENDIX A
11. Authorisation
a) Name and position of officer
authorising the EIA (this should
be the head of service)
Head of Shared Services
12. Contact
a) Contact details of officer to
discuss EIA with if different from
section 11. above
Central Print Manager
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