CATHEDRAL CHURCH OF THE NATIVITY
Vestry Minutes
July 18, 2011
Attending:
Absent:
Clergy:
Interim Treasurer:
Pam Bayliss, Tom Brandt, Garry Bruchok, Carl Chegwidden, Dick Guyer,
Barbara Iannelli, Tom Kolepp, Bill Krueger, Kim Plyler, Phillip Rizzo,
Richard Sause, David Swartz, Joy Thiel, Ray Vernon
Lee Snyder
Dean Tony Pompa
Dee Montgomery
Following fellowship and dinner our meeting was called to order.
MINISTRY FOCUS: EVANGELISM-READY AND WELCOME?
Dean Pompa discussed the handout titled “Improving First Impressions.” He said the Welcome
Committee is discussing how we can make our church more visitor friendly. There was discussion
on signage, handicap access and barriers to people in finding their way around the grounds.
APPROVAL OF MINUTES: SR. WARDEN, KIM PLYLER
A draft of June’s minutes was reviewed. A motion was made to approve the minutes.
seconded and all were in favor. A final copy of the minutes will be emailed to the Vestry.
It was
TREASURER’S REPORT – DEE MONTGOMERY
Dee Montgomery said that Bill Korp (Cathedral Bookkeeper) is recovering from surgery. He said
as soon as Bill prepares report he will send out. Dee did have a request. He said invoices are
coming in from the work and purchases for our sound system package. He and Bill need specifics
on what was purchased so they can pay the invoices. Dean Pompa suggested that Dee should
check with Keith Painton (Property Manager). He said Keith should have everything that was
signed off on in the contract.
STANDING COMMITTEE REPORTS
Property Committee – Phil Rizzo, Richard Sause
Phil Rizzo reported on the lighting for Sayre Hall. He said we’re still waiting because the
lights are on backorder. We have increase the quantity of lights due to the size. Phil said
he waiting to get shipping date.
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Richard Sause reported on the Cathedral Wall Restoration Project. Richard handed out a
report and explained the Background, Status and Recommendation Request. (report
attached) After Richard’s report, there was a question, answer and discussion time. He
did request to authorize a Construction Administration Manager to oversee our project.
This person will give us a week-to-week update on how our project is progressing. Richard
said that there is a person at Spillman-Farmer identified with experience on these types of
projects and has also worked with C&D Waterproofing. He name is Sal Verastro. The
estimated cost for the Construction Administrator is $28,200.
A motion was made by Tom Brandt to approve expenditures of up to $954,382 (not to
exceed) for the Cathedral Wall Restoration Project, including the Base Bid Items
($397,000), Options ($126,153), currently anticipated Contingency items ($41,269), Stain
Glass Restoration ($330,000), unanticipated Contingency Items ($31,760), and Construction
Administration Contract ($28,200) as described in the July 12, 2011 memo from the
Property Committee to the Vestry. The motion was seconded and Vestry approved.
Communications and Technology Update – Bill Krueger
1.
Audio/Visual System: Bill Krueger passed out a copy of his report on the update of
the sound system. He said it has taken much longer than he ever anticipated. It
was supposed to be completed by the middle of June. AmericaVen ran into some
problems with the drivers for the software for the projector and screen and they
are waiting for them to come in. AmericaVen also had to order a filter that can
mitigate the sound better. It should be completed by the end of the week. Bill also
noted that there will be a training package and manual for anyone who would like
to be trained on the system.
2.
Signage: Bill Krueger then reported on the signage project. He said their first
priority is to get both the upper and lower parking lots completed as soon as
possible because of the Diocesan Convention in early October. There will also be
directional signs in the major areas for Sayre Hall, Parish Offices, Church entrance,
etc. Second phase would be a lot of the internal signs which were listed on the
report Bill handed out.
Bill said they are still researching the whole signage process. Their plan to replace
the sign on the corner of Third and Wyandotte has been delayed due to the
construction. They feel they will get a better idea once they see what the landscape
looks like.
A motion was made for Bill Kruger’s request of $7,000 for signage primarily for nondigital fixed signs on the walls and in the parking lot. The motion was seconded and
all were in favor.
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Finance Committee – Tom Kolepp: The committee has not been able to meet while Bill
Korp is recuperating from his surgery.
Personnel Committee – Garry Bruchok: Nothing new to report.
Sesquicentennial Committee – Tom Brandt
A work in progress. Tory Aitchison is working on getting a formal committee together. A
pre-formal group has met and sketched out the 1st weekend of November 2012 by booking
Mountain Top Campus for their Friday night event.
OLD BUSINESS
Dean Pompa handed out and then commented on our Vision / Roadmap Strategic Plan saying it’s
time we review and see what we’ve done, what we haven’t touched and that maybe some thing’s
do not even make sense anymore.
CALENDAR REVIEW
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July 20 - 321Contact - SSM Kids
July 31 - Baptisms, Cathedral Night at Pigs
July – August Sunday Breakfasts
September 2010-11 Fall Schedule:
- September 10 Kick-Off Celebration
- September 11 Interfaith Service of Remembrance, Reconciliation, Peace
- September 18 Burger Bash
The meeting was adjourned.
The next Vestry meeting is Monday, September 19, 2011 at 6:30 PM
Respectively submitted,
Deb Smith, Cathedral Administrator & Assistant to the Dean
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