University of Wisconsin - Madison
REQUEST FOR BID
AGENT: Crescent Kringle
Questions regarding this bid – see Section 3.1
THIS IS NOT AN ORDER
For Submittal of Bid Instructions – see Section 1
OFFICIAL SEALED
CONTRACT NUMBER: 14-5611
ISSUE DATE: 9/13/13
DUE DATE: 9/24/13
If NO BID (check here)
2:00 PM CDT
and return.
Bid prices and terms shall be firm for sixty (60) days
from the date of bid opening, unless otherwise specified
in this Request for Bid by the UW-Madison Purchasing
Services.
Unless otherwise noted, public openings will be on the
date and time specified. Award(s), if any, will be made
as soon thereafter as possible.
The bid abstract will be on file and is open to public
inspection only after award determination has been
made.
DESCRIPTION
13-5611 / AMENDMENT #1 / Packaging and Shipping Materials
Amendment #1 issued to: Answer Vendor Questions and Amend Pages 7, 18, 19, 23, 24 and 36 for clarification, changes
are bolded.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. If needed, please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge
that the UW-Madison Purchasing Services bid document on file shall be controlling. We certify that we have not, either directly
or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has
been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not
been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate
under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false,
misleading or missing information may disqualify the bid.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: (
)
FAX NUMBER:
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
(
)
UNIVERSITY OF WISCONSIN
MADISON WI 53715-1218
CONTRACT NO.: 14-5611
QUESTIONS AND ANSWERS
Questions and Answers 14-5611
Q1
Would you be interested in consolidating the Styrofoam shipping container to one common size?
A1
Not at this time.
Q2
I was also wondering if the UW system would be interested in biodegradable foam coolers to replace the
EPS coolers. These typically cost 40 to 50% more but are obviously environmentally friendly.
A2
Bidders may submit pricing for biodegradable items. These items and pricing are for informational purposes only
and will not be considered in the award process (see Itemized Bid List Optional Pricing section).
Q3
Items 1 and 2: 2) Foam Inserts- Is the foam 1030 Polyether Polyurethane 1# density 30 ILD? Do you have
the depth of the cavities in the foam insert or are they cut through?
A3
Foam is 33 ILD (Indentation Load Deflection) Charcoal Urethane with 1.1 # density. They are cut all the way
through the foam. The foam is 1” thick.
Q4
Items 1 and 2: 3) Absorbent Material - Are more detailed material specs or samples available?
A4
Samples are available upon request.
Q5
Items 3, 4, 5: #1 Foam Shipping Container- chamfered lid -- Our coolers are configured with an
interlocking lid that we have found to provide a more secure seal and better performance than the plug lid
specified. Will you consider this type of lid? May I send you samples to examine?
A5
If you are bidding alternate items/services, provide complete specifications, documents and materials showing
performance features and details for the items you propose to furnish for the items/services being bid. For
alternate items being bid, the Bidder must clearly identify by manufacturer’s name, catalog and model number.
Also see Section 1.0 Specifications of Attachment F.
Q6
Items 3, 4, 5: #2 - The outer shipping cartons require instructions to be shown on 2 length panels and a
top flap. Can these be printed on a label that is adhered to the box in the correct locations?
A5
The boxes must have the required printing. Labels would be unacceptable.
Q6
Will bids on only Lot 2 be accepted?
A6
Award(s) shall be made on the basis of the lowest net line item price(s) and/or the lowest net lot total(s) which is
judged to be in the best interest of the University.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #1
CONTRACT NO.: 14-5611
PAGE 7 OF 41
3.5
Proprietary Information:
Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA3027. Marking of the entire response as proprietary will neither be accepted nor honored. The University
cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant
consideration in contract award. Information will only be kept confidential to the extent allowed by State of
Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). A copy of the form
needed to designate portions of your submission as proprietary can be found at:
http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc
3.6
Reasonable Accommodations:
The University will provide reasonable accommodations, including the provision of informational material in an
alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations for
your site visit, contact Agent.
3.7
Method of Bid:
Bidder must submit a net unit price and an extended net total for each item and a total price by lot as
designated. Prices listed should be in US dollars unless otherwise indicated.
Optional: Bidders may submit pricing for biodegradable items. These items and pricing are for
informational purposes only and will not be considered in the award process.
-ANDFor University Imports: Custom charges/fees should not be included in the bid price. The University will be
responsible for determining custom charges/fees and will choose the customs broker to be used for entry into the
United States. Failure to eliminate these costs from your bid may result in disqualification of your bid. If these
charges are identified in your bid, they will be deducted from your total bid price and, if/when applicable, the
University’s estimate of importation costs will be added to the adjusted total bid price for the purpose of
determining the cost for award consideration purposes. Customs charges will not be paid to the awarded Bidder or
anyone other than the University’s designated customs broker under any circumstances.
3.8
Method of Award:
Award(s) shall be made on the basis of the lowest net line item price(s) and/or the lowest net lot total(s) which
is judged to be in the best interest of the University. Bids that state the University shall guarantee orders of a
specific quantity or dollar amount will be disqualified.
3.8.1
The University reserves the right to make an interim award and to require proof of performance through a
“trial” period of up to six months before awarding a final Contract. During this “trial” period, the University
shall review the Contractor's performance, including invoicing requirements, to ensure complete
compliance with the Contract.
If deficiencies are not remedied to the complete satisfaction of the University, the “trial” period shall be
canceled and award shall be made to the next lowest responsible bidder. The final interim award
decision rests with the University based upon the data it collects.
If the Contractor's performance demonstrates that the Contractor is capable of complete compliance with
the contract on a continuous basis for the six-month trial period, the University shall make a final award
for the contract.
3.8.2
A demonstration or review of item/service may be required before contract award. Location will be
determined and negotiated after bids are opened but before the Contract award is made.
Supplier Diversity Preferences
State of Wisconsin agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled
Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than
5% higher than the apparent low bid or the proposal is no more than 5% lower than the apparent high point score.
Authority for this program is found in ss. 16.75(3m)(b)2,3, 16.75(3m)(c)(4) and 560.0335(1)(b)(3), 15.107(2),
16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #1
CONTRACT NO.: 14-5611
PAGE 18 OF 41
ATTACHMENT B: SPECIFICATIONS
LOT 1
The University of Wisconsin State Laboratory of Hygiene, requests bids for packaging material to consist of Corrugated
Boxes with printing, Foam Inserts, and Absorbent Material (see attached diagrams – the diagrams are not to scale)
The following specifications represent minimum acceptable requirements.
ITEM 1
MEET SPECIFICATIONS
YES
NO
1. Corrugated Box:
a.
approximately 7”W x 10”L x 1-3/4” H with end flaps on each of the 7” ends,
but must accommodate foam insert measuring 6-1/2”W x 9-1/2”L x 1” H
b.
end flaps must have a locking tab insert to help “lock” the boxes
c.
end flaps must originate on the same surface as the glued edge of the box
d.
must have folding closure tabs on each 1-3/4” side (total of 4)
e.
must be glued together along one of the 10” sides
f.
must be supplied in a compressed (flat) state for ease of storing
g.
must be constructed of white-e-flute 200# test or 32 ECT corrugated
smooth stock
h.
surface of box must allow adhering of gummed mailing labels and postage/
airmail tapes.
i.
print in blue ink, minimum 14 pt type size (in return address area of box)
 WSLH Proficiency Testing
465 Henry Mall
Madison, WI 53706
j.
print in blue ink, minimum 16 pt bold type size (centered on front edge/face/
1-3/4” area of box)
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4. Foam insert and absorbent material must fit inside the corrugated box (Item #1)
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5. Must provide mock-up sample of items and printing upon request
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PROFICIENCY TESTING SAMPLES
OPEN IMMEDIATELY • TIME SENSITIVE CONTENTS
2. Foam Inserts:
a.
material must be open cell foam, equal to one pound density
b.
Size must be 6-1/2”W x 9-1/2”L x 1”H
c.
color should be gray or black
d.
must be die cut as per schematic drawing attached
3. Absorbent Material:
a.
must be rigid
b.
size must be 6-1/2”W x 9-1/2”L x ¾”H
c.
must be able to absorb and retain a minimum of 50ml of both aqueous and
protein-based liquid
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #1
CONTRACT NO.: 14-5611
PAGE 19 OF 41
ITEM 2
MEET SPECIFICATIONS
YES
NO
1. Corrugated Box:
a. approximately 6-1/2”W x 6-3/4”L x 1-3/4” H with end flaps on each of the 6-1/2”
ends, but must accommodate foam insert measuring 5-3/4”W x 5-3/4”L x 1” H
b.
end flaps must have a locking tab insert to help “lock” the boxes
c.
end flaps must originate on the same surface as the glued edge of the box
d.
must have folding closure tabs on each 1-3/4” side (total of 4)
e.
must be glued together along one of the 6-3/4” sides
f.
must be supplied in a compressed (flat) state for ease of storing
g.
must be constructed of white e-flute 200# test or 32 ECT corrugated
smooth stock
h.
surface of box must allow adhering of gummed mailing labels and postage/
airmail tapes
i.
print in blue ink, minimum 14 pt type size (in return address area of box)
 WSLH Proficiency Testing
465 Henry Mall
Madison, WI 53706
j.
print in blue ink, minimum 16 pt bold type size (centered on front edge/face/
1-3/4” area of box)
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4. Foam insert and absorbent material must fit inside the corrugated box (Item #2)
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5. Must provide mock-up sample of items and printing upon request
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6. Contractor must maintain an inventory of at least 600 of Item 2 on hand
to ship within 3-5 days.
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PROFICIENCY TESTING SAMPLES
OPEN IMMEDIATELY • TIME SENSITIVE CONTENTS
2. Foam Inserts:
a.
material must be open cell foam, equal to one pound density
b.
Size must be 5-3/4”W x 5-3/4”L x 1”H
c.
color should be gray or black
d.
must be die cut as per schematic drawing attached
3. Absorbent Material:
a.
must be rigid
b.
size must be 5-3/4”W x 5-3/4”L x ¾”H
c.
must be able to absorb and retain a minimum of 50ml of both aqueous and
protein-based liquid
7. Shipped with Styrofoam Shipping Container nested inside Outer Box Mailer with
lids separate on top of nested stack either on pallets or in master cartons in quantities of 48.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 14-5611
PAGE 23 OF 41
Amendment #1
ATTACHMENT C: ITEMIZED BID LIST
Bidders are required to provide the total cost of Packaging and Shipping Material to fulfill the specifications. No additional
charges will be allowed. The quantities below are estimated annual usages. Items will be ordered by the department as
needed. The Wisconsin State Laboratory of Hygiene will not be responsible for the vendor starting production
prior to receipt of an actual purchase order indicating specific quantities.
Lot 1
ITEM
1
a.
QTY
DESCRIPTION
1,500
2,000 ea
White Corrugated Box with printing
that accommodates
6-1/2”W x 9-1/2”L x 1”H Foam Insert
MFG.
CATALOG #
PACKAGING
UNIT
PRICE
TOTAL
PRICE
$ ______
$______
Foam Inserts – 6-1/2”W x 9-1/2”L x 1”H
$_____
$______
Absorbent Material – 6-1/2”W x 9-1/2”L
$_____
$______
Bidding Size______________________
b.
c.
1,800
200 ea
1,800
500 ea
$_____________
ITEM 1 TOTAL
ITEM
2
a.
QTY
DESCRIPTION
12,000
5,000 ea
White Corrugated Box with printing
that accommodates
5-3/4”W x 5-3/4”L x 1”H Foam Insert
MFG.
CATALOG #
PACKAGING
UNIT
PRICE
TOTAL
PRICE
$ ______
$______
Foam Inserts – 5-3/4”W x 5-3/4”L x 1”H
$______
$______
Absorbent Material – 5-3/4”W x 5-3/4”L
$______
$______
Bidding Size______________________
b.
c.
10,000
1,000 ea
10,000
5,000 ea
ITEM 2 TOTAL
$_____________
LOT 1 TOTAL (Items 1 and 2)
$_____________
DELIVERY SCHEDULE: Item 1 – Will be ordered as needed.
Item 2 – must be able to provide 600 within 3-5 days
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 14-5611
PAGE 24 OF 41
Amendment #1
Lot 2
ITEM
3
1.
ITEM
4
2.
ITEM
5
3.
QTY
DESCRIPTION
500 ea
Styrofoam Shipping Containers with
approximate inside dimension of
8”L x 6”Wx4 ¾” H with white Corrugated
Outer Box with printing
QTY
DESCRIPTION
10,000
Styrofoam Shipping Containers with inside
dimension of 6”L x 4 ½:W x 3”H with white
Corrugated Outer Box, size
8 1/2”L x 7 1/8” W x 5 ½” H with printing
QTY
DESCRIPTION
3,000
Styrofoam Shipping Containers with
approximate inside dimension of
6 1/4”L x 5 ¼”W x 4 1/2”H with white
Corrugated Box, approximate size 9”L x 8”
W x 7 ½” H with printing
MANUFACTURER
CATALOG #
UNIT
PRICE
TOTAL
PRICE
_______________
$ ______
$______
MANUFACTURER
CATALOG #
UNIT
PRICE
TOTAL
PRICE
_______________
$ ______
$______
MANUFACTURER
CATALOG #
UNIT
PRICE
TOTAL
PRICE
_______________
$ ______
$______
LOT 2 TOTAL (Items 3 through 5)
$ _____________
Optional Pricing:
Optional additional pricing for biodegradable items.
These items and pricing are for informational purposes only and will not be considered in the award
process.
Item
Description
Manufacturer Catalog #
Unit Price
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #1
CONTRACT NO.: 14-5611
PAGE 36 OF 41