Microsoft Outlook Express 5
Installing and Configuring as an IMAP E-mail Client
Settings recommended by Academic Computing and Networking Services
Colorado State University
These directions are for use with holly or lamar as an IMAP mail server. If you use a different mail
server or Microsoft Exchange, check with your system administrator for configuration advice. Outlook
Express 5 is automatically installed when you install Internet Explorer 5.
1. Start Outlook Express
Double click on the Outlook Express icon
on your desk top or by selecting Start|Programs|
Outlook Express.
2. Connecting to your holly or
Lamar account.
Under the Tools menu, select
Accounts.
3. Under the All tab, select Add then Mail.
This will launch the Internet Connection
Wizard.
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
1
4a. Your Name:
How you want your name to appar on e-mail messages you
send.
Recommended is first and last name.
Type your first and last name.
4b. Inter E-Mail Address
Check “I already have an email address that I’d like to
use.”
E-mail address: Type your holly or lamar e-mail
address.
Example: nolank@holly.colostate.edu
4c. E-mail Server Names:
“My incoming server is:” select
IMAP1 (Recommended – see next page for details.)
Incoming mail server
-if you have a lamar account type lamar.colostate.edu
-if you have a holly account type holly.colostate.edu
Outgoing mail (SMTP) server
- if you have a lamar account type lamar.colostate.edu
- if you have a holly account type holly.colostate.edu
Note: If you use an Internet Service Provider (ISP)
other than CSU, then you would enter its server
information in the Outgoing server box. Examples:
Aol.com, Att.net
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
2
1
IMAP stands for Internet Message Access Protocol. Outlook can work with IMAP or POP3. IMAP is
recommended. IMAP is a protocol used for communication between a mail server and a client (user's)
computer for transferring mail messages to the client. The Client program reads folder information and
messages from the server and displays them on the current machine but does not download the mail
messages to the client. IMAP is useful for people who need to access e-mail from multiple locations
because it does not download the messages to the client computer.
4d. Internet Mail Logon
Account name: Type your holly or lamar user name.
Example: nolank
Password: Type your holly or lamar password.
If you want Outlook Express to remember your password,
leave the Remember password box checked.
Click Next.
On the last screen of the Installation Connection Wizard
click Finish.
5a. Setting mail root folder location
Select Tools|Accounts
Click on the Mail tab
Click on the account name - either
holly.colostate.edu or lamar.colostate.edu
Click on the Properties button
5b. Under the IMAP tab, in the Root folder path, type:
mail/
Click Apply
Click OK
The default mail/ sets your program to use the mail directory for
storing and managing messages. Selecting any other directory may
cause problems.
Caution: If the default does not show mail/, be sure to enter this
correctly. Do not leave this entry blank. This entry is case
sensitive so be sure to use lower case letters.
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
3
5c. Download folders from mail server
If asked “Would like to download folders from the mail
server you added”, click Yes
EXIT Outlook Express and the OPEN Outlook Express again.
6. Setting Outlook Express 5 Options
Select Tools|Options
7. General Tab
Check “When starting, go directly to my Inbox”.
Uncheck “Notify me if there are any new newsgroups”
Uncheck “Automatically display folders with unread
messages”.
Under Send/Receive Messages, decide if you want a sound
to play when new messages arrive.
Check “Send and receive messages at startup”.
Check “Check for new messages every:”
Set the client to check for mail no less than 15 minutes.
Do NOT set it for 1 minute or 2 minutes or 5 minutes!
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
4
8. Read Tab
Uncheck “Mark messages read after displaying for 5 seconds”.
9. Receipts Tab
Recommend using the default settings.
.
10a. Send Tab
Uncheck “Automatically put people I reply to in my Address
Book”.
Mail Sending Format:
Check Plain Text.
As of spring 2000, ACNS is not recommending the use of
HTML because many e-mail clients still do not support it.
Click on the Plain Text Settings button.
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
5
10b. Plain Text Settings
The “Automatically wrap text” box allows you to set the
number of characters per line when using word wrap.
Default is 76 characters. If you set wrap to 60 characters it
helps prevent others from receiving messages with irregular
line wraps.
11. Compose Tab
Recommend using the default settings.
12a. Signature Tab
To attach a signature to all of your outgoing e-mail
messages, do the following:
Click in the Edit Signature box and type your signature
information.
In the Signature box, click on Default Signature
Click the Rename button
Type in the name you would like for this signature
Next click on the Advanced button
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
6
12b. Advanced Signature Settings
Be sure that the box is checked next to the holly or
lamar.colostate mail account.
Click OK
Click Apply
Click OK
13. Spelling Tab
If you would like Outlook Express to spell check your
messages before sending, then check the “Always check
spelling before sending” box.
14. Security Tab
Recommend using the default settings.
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
7
15. Connection Tab
You should not have to make any changes under this tab.
Your connection was configured when you created your dial up
connection to connect to the CSU modem pool. If you have not
created this connection, please refer to ACNS CSU PPP Setup
Instructions for your specific operating system. These instructions
can be found at the CTSS computer lab in 221 Weber or on the web
at: http://www.colostate.edu/ACNS/Dialup/
16. Maintenance Tab
Check “Empty messages from the “Deleted Items” folder on
exit”.
Check “Purge deleted messages when leaving IMAP
folders”.
Click Apply.
Click OK.
17. Download IMAP Folders
You will be asked “Would you like to
download folders from the mail server you
added?” Click Yes.
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
8
18. Show/Hide IMAP Folders
You will see a list of folders such as
Inbox and Sent Items as well as any
folders you may have previously created.
Click OK.
19. Begin Using Outlook Express
Clicking on a folder under
holly.colostate.edu or
lamar.colostate.edu will show you the
contents of that folder. Click on the
Inbox folder to see new mail messages.
Click on the New Mail button to create
a new e-mail message.
Other documentation will be available
at the CTSS computer lab in 221 Weber
and on the web outlining how to use
Outlook Express’ many features.
This completes your setup and configuration of Outlook Express 5.0.
Colorado State University Academic and Computing and Networking Services: Configuring Outlook Express 5 – Fall 2000
9