Quality Bytes - Cryoserver
Mail Archiving
June 2011
About Quality Bytes
 Founded in 2000
 Pioneer provider of Internet Security
& IP Telephony solutions
 From SoHo to mid-size organizations
 Based on the Israeli highly developed
& demanding security markets
 Private company
 HQ and R&D center are located in Israel
 Large install-base
Our Products
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ServerXpress
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MailXpress
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Providing a multiple-application security platform (UTM)
Provides a firewall, bandwidth management, IPS/IDS, VPN, URL Filtering,
proxy cashing, mail relay and real-time monitoring
Installed at the organizational gateway
A comprehensive Email security solution
Protects the entire network against all known Viruses, Trojan-horses, Spam
and malicious codes
Includes a simple but effective Mail Archiving
Cryoserver E-mail Archive
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A state-of-the-art email archiving system for companies,
educational institutions and NGO’s around the world
Provides a flexible solution and integrate with any email system and
environment
Allows infinite email storage and reduces costs by 90%
Scalable Cost effective.
Our Products – Cont.
 TelXpres
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A pure IP Telephony system
supporting a wide range of applications, protocols,
telephony devices, softphones and security
standards.
Represents a single-box straightforward PBX
solutionwith one central management system
 QBFax
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A corporate FAX solution
provides interoperability with desktop and information
systems (Outlook, ERP,CRM) and manages faxes from
anywhere in/out of the office (including Fax-to-Mail
and Mail-to-Fax)
Cryoserver Archive
Solution
Legal Retention Requirements
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Increasing number of laws and regulations – SOX, FINRA,
FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer
Liability, Basel II, Financial Services and Markets Act 2000,
Taxes Management Act 1970, Common Law, …
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Email is evidence
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Evidential weight
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For example, emails may need to be retained for up to 6 years
and beyond (two examples from the Limitation Act 1980):
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Legal action for simple contracts can begin up to 6 years after
performance
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Personnel and training records to be retained for 6 years after
employment ceases
Privacy Legislation – (FMA 99, IRS, Data Protection 1998,
Human Rights Act 1998 etc…)
Problem and Cost Factors
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Mail stores are reaching capacity
Mail server is performing slower
Problem / cost - historic email data
No practical mechanism of retrieval
Back-up is taking many hours, in some cases 18+ hrs
Backup tapes:
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Very time consuming – one at a time
Recreate the whole environment
Discrete time periods at a time
Searching and retrieval - slow
Who is involved?
Audited?
Complete record?
Altered in any way?
Cryoserver the Solution
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Simple to use
Providing email protection forever
Email/IM security
Storage management
Eliminate the need for email backup
DR solution
Eliminate mailbox quotas
Outlook Integration
Enhanced reporting tools
Storage Expansion
spare bays or SAS card
Internal Cryoserver Architecture
Features and Benefits
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Complete Record
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Comprehensive Audit Trail
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privileged & administrator level access to the system is audited –
ensures employee privacy
Robust – Mirrored Configuration
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Captures a copy of every email – retrieve accidentally deleted
emails (personal DRP)
Advanced indexing – for fast retrieval
Emails CAN NOT be deleted!
Complete HW redundancy allows uninterrupted operation
Flexible
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Compatible with most email servers
Modular system design – can be changed to suit individual
requirements
Architecture – repositories can be strategically places throughout
the organization or tactically placed to monitor specific sensitive
activities
Features and Benefits (Cont.)
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Scalable
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Flexible Storage – suits organizations of all sizes, capable of
handling terabytes of data
Multi-Tenant operation – supports multiple domains (ISPs, MSPs)
Distributed Architecture – reduce network traffic by placing
storage modules close to individuals mail servers
LDAP / Open Directory Support
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Fast Email Retrieval
 High Level Security
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Reduce Storage and enables Performance Gains
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Single Instance Storage
Compression
Stubbing
High Level Security
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Emails stored with timestamp & “Digital Finger Print”
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Detects attempts to temper with stored data
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Access to system is only possible via secure interface
 All traffic passing through the system modules is SSL
encrypted
 Multi-Level Protection
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Level 1 – Basic Users: can see only their own mails
Level 2 – Privileged Users: can see all emails.
Level 3 – Data Guardians: internal/external personnel to check that
searches are done according to regulation/corporate policy
Level 4 – Administrators: can create accounts, modify user details,
reset passwords. Cannot see emails.
Demo
Outlook Integration
Exchange Configuration
Server:
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CryoStubbingForExchange.exe
Client:
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.msi installer
PST Importing
Import Utility (aka Vacuum s/w)
Daily Reports
Disk Usage
Reports
Thank You
For More information:
info@q-bytes.com