AMERICAN COLLEGE OF INTERNATIONAL PHYSICIANS –
VIRGINIA CHAPTER
(ACIP-VA)
BYLAWS
Preamble:
ACIP-VA is a Chapter Member of the American College of International
Physicians (ACIP) and meets the requirements for ACIP Chapter
Membership as established in the ACIP Bylaws – 1.04.
1.0
Membership – shall be on a yearly basis (except for Life Fellows)
from January 1st to December 31st of the current year.
1.01 Regular Fellows
1.01.1
Shall hold the degree of Doctor of Medicine or its
equivalent.
1.01.2
Shall have a license to practice Medicine in at
least one state or territory of the United States of
America or a province of Canada.
1.01.3
Shall be a resident of the United States or
Canada.
1.02 Associate Fellows
1.02.1
Shall hold a degree in Nursing, in Biotechnology
or equivalent.
1.02.2
Shall be licensed to practice his/her profession
in a state or territory of the United States of America
or a province of Canada.
1.02.3
Shall be a resident of the United States or
Canada.
1.03 Student Fellows – students of Medicine, Nursing or
Biotechnology Sciences or equivalent.
1.04 Life Fellows – Regular or Associate Fellows who have paid the
Life Fellowship Fee (currently $500).
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2.0
Application for Membership
2.01 Submit a duly filled application form with type of Fellowship
requested (copy attached) to the Board of Directors of ACIPVA.
2.02 Pay the current membership fee:
2.02.1
2.02.2
2.02.3
2.02.4
Regular Fellows - $25
Associate Fellows - $25
Student Fellows - $10
Life Fellow - $500
2.03 Note that these fees can be changed at the discretion of the
Board of Directors and/or the General Membership.
2.04 Membership requires approval of the Board of Directors of
ACIP-VA.
2.05 New members are duly included in the Members Roster.
3.0
Officers
3.01 ACIP-VA shall elect the following Officers for 2 calendar year
(January 1st to December 31st) terms from Regular, Associate
or Life Fellows, except the President who must be a Regular
Fellow. The elections will take place in December at the
Christmas and Elections Meeting. Democratic Rules apply
with a simple majority needed to win. Candidates can
announce their intentions at any time. These elected
Officers, along with appointed Chairpersons for committees
that may be raised, shall constitute the Board of Directors
for the ACIP-VA.
3.01.1
3.01.2
3.01.3
3.01.4
3.01.5
3.01.6
President
Secretary
Assistant Secretary
Treasurer
Assistant Treasurer
Continuing Medical Education Coordinator
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3.02 Indemnification - Note that these are Volunteer Positions
with no financial stipends. These Officers serve the
organization for the betterment of its members. Therefore,
these Officers (and their estates) shall neither be held legally,
nor financially responsible, while performing these voluntary
duties.
3.03 Duties of Officers
3.03.1
The President shall schedule and preside over all
meetings. He/She shall act as the Chief Executive
Officer and Spokesperson for ACIP-VA and appoint
Chairpersons for committees as required. Possible
committees are: Ways & Means, Constitution &
Bylaws, Banquet/Food, Membership and others as
needed. The President shall have financial authority
and signing powers for disbursements on behalf of the
organization. He/she shall appoint a Chapter Delegate
to attend the annual National Convention of the
American College of International Physicians (ACIP).
3.03.2
The Secretary and Assistant Secretary shall
maintain minutes for meetings, maintain the Roster of
Members, maintain copies of the Constitution and the
Bylaws of the organization, prepare Continuing
Medical Education certificates and update the
organization’s website.
3.03.3
The Treasurer and Assistant Treasurer shall
collect membership dues and income from meetings
and fund-raising activities. They will maintain the
organization’s bank account and will present detailed
financial reports at the Board of Directors meetings
and an annual financial report at the general
membership meeting, to be held every January, the
start of each new calendar year. They will submit all
bills for approval to the President and pay bills or
disburse funds using the official cheques of the
organization’s bank account at the direction of the
President and/or the Board of Directors. As such, the
Treasurer and Assistant Treasurer shall have signing
powers for financial disbursements as approved by the
President and/or the Board of Directors.
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3.03.4
The Continuing Medical Education Coordinator
shall arrange a monthly or bimonthly meeting as
needed for continuing medical education (CME).
He/She shall solicit speakers and financial grants
from institutions, companies and healthcare firms to
support these activities. Funds obtained will be
submitted to the Treasurer or Assistant Treasurer who
will disburse these for expenses incurred. The CME
topics selected shall reflect the needs and interests of
the membership to assist in meeting requirements for
licensure and competency. In cooperation with the
Secretary and Assistant Secretary, certificates for type
I or type II CME credits shall be prepared for
distribution to attendees.
3.03.5
In the absence of the President, the Secretary or
Assistant Secretary shall preside over that particular
meeting or event.
3.03.6
Any Officer can be removed from office for
neglect of duties or for any appropriate reason, if
approved by three-fourths (3/4) vote of the Board of
Directors or by a majority vote, including proxies, from
paid members.
3.03.7
Any Officer may resign his/her post by giving 30
days Written Notice of his/her intention.
4.0
Meetings - ACIP-VA shall hold the following meetings:
4.01 General Membership Meetings – January and July
4.02 Christmas and Elections – December
4.03 Continuing Medical Education Meetings – monthly or
bimonthly depending on the availability of speakers and
financial support.
4.04 Special Meetings – as needed, if called for by the
membership, the President or the Board of Directors to
address unusual issues.
4.05 Board of Directors Meetings – January, July, December and
as called for by the President.
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4.06 Quorum:
4.06.1
General and Special Meetings – 25% of paid
members.
4.06.2
Board of Directors Meetings – 4 elected officers
must be present.
5.0
Amendments
These Bylaws may be amended at any General Membership or
Special Meeting by two-thirds (2/3) majority vote by paid members or
their proxies.
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