BRINSLEY PARISH COUNCIL
Minutes of the Parish Council Meeting held on Wednesday 3rd October 2007 in the Parish Hall,
Cordy Lane, Brinsley.
PRESENT: Cllrs: L Rainey (Chairman), C Barson, B Deller, R Thackery, T Norman, N Brown, S
Graham, V Farmer, D Brown, J Pass
Also present: The Clerk, 3 members of the public.
1015. APOLOGIES FOR ABSENCE
Apologies were received and approved from Cllr Booth – holiday, Cllr Taylor – prior
commitment, Cllr Wilhardt – unforeseen circumstances.
1016. DECLARATIONS OF MEMBERS INTERESTS
There were no declarations of members interests.
1017. ATTENDANCE OF POLICE OFFICER
PC Reynolds and PCSO Keeley were in attendance at the meeting. PC Reynolds began
by informing members of the priorities they are currently dealing with in Brinsley.
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Discarded needles, St John’s Close – a lot of time is being spent on this matter trying to
find the culprit. Police have leaflet dropped in the area and have had meetings with BBC
and resident.
Trying to discourage youths from hanging around at the bus stops. They have offered to
support the re-opening of the youth club and hope to attend every week in the first few
weeks. They are also looking at getting some funding towards booking astro turf court for
football matches and getting the youth club up and running again. They are looking to
engage the help of the local community for the above.
Anti social behaviour has escalated with reports of stones being thrown at passing buses
from behind the hedge near bus stop on Cordy Lane. This resulted in a window being
smashed on one bus. Police need to address this problem and they have spoken to a
number of youths as to why they are hanging around. Response was they need a better
youth shelter, as current one is not suitable for them. It was suggested that the youth
would like the Council to put some funding into a better youth shelter. Police also
suggested that the seats adjacent to the bus stop could be removed. PC Reynolds said
he had been to visit the parents of a number of youths that congregate. PC Reynolds
said that Yvette Armstrong, at BBC, could be contacted re funding for a new shelter.
PCSO Keeley said it was not within their powers to do anythi9ng about anti social
behaviour, as it is not a crime or an offence in a legal sense. All the Police can do is
gather evidence for ASBO’s and that is where the difficulty lies.
Police reported that the incidents involving the youth club were by kids from outside the
area.
Cllr Deller made the point that should the application for funding of the MUGA be
successful, there may be sufficient money in the funding to provide another youth shelter
on the MUGA site, but still waiting to hear if Council has the funding.
Cllr Graham felt that there were lots of comments concerning the trouble that the young
people cause, but this is a small minority and generally not Brinsley youth. She said lots
of things are being done for the youth at the moment and feels it is not constructive to sit
and berate the young. Cllr Pass and Cllr Thackery did not agree with this comment.
PC Reynolds said that response teams drive through the village every night and pass on
details of anti social behaviour to him. He said that the police were not getting any calls
concerning anti social behaviour. They have delivered a questionnaire to all households
re anti social behaviour. Also trying to get CCTV, but there have been too few incidents
to justify it.
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School liaison officer intends to make a presentation at school concerning a/s
behaviour, road safety and speeding.
Parking problems on Brynsmoor Road
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PCSO Keeley said they are advising motorists that if they continually park dangerously
they will be issued with a fixed penalty notice. He has mentioned to the shop owner that
he can request a quotation, free of charge, from BBC for the installation of a dropped
kerb. He again asked if Council would be willing to consider help with the funding of a
dropped kerb.
PC Reynolds said they were currently looking a national scheme called’ Community
Speed Watch’, where residents are trained to use a speed gun and then loaned one.
Information will then be passed to the police in order for letters to be sent which would
advise that they have been filmed speeding and if they are filmed speeding a second
time they will be prosecuted. Police have approached BBC and other sources for funding
of the scheme. He asked for the Parish Council’s support for areas to be set up and
volunteers to take part. A minimum of 6 people would be required.
Cllr Norman suggested that as time was getting on that the officers give a crime figure report.
PC Reynolds said that as detailed figures had been given last month, they had concentrated
more on updating members on what they had been doing in the village at present.
1018. PLANNING OFFICER FROM BBC
Due to unforeseen circumstances Mr Dance was unable to attend the meeting. A future
meeting date will be arranged.
1019. KEITH HANBURY, NCC YOUTH SERVICES
Council welcomed Mr Hanbury to the meeting.
He began by saying he had come along to talk to Council directly as he was very
distressed with recent events and what he has read in the minutes, and that he had not
been notified directly by the Parish Council of all the problems being encountered.
He explained the situation with staff at the youth club. He oversees paid workers and
NCC can only employ 2 members of staff to supervise the youth club, due to the size of
the building and number of youth it can accommodate. He said staff couldn’t stop youth
from going outside and such a situation is difficult to control with just 2 staff. Youth
Services are trying to get more local people involved.
He said that services are targeted at those who need it most, as required by
Government. The incident involving dangerous weapons, whilst negative in itself, had
possibly proved positive with the youth club. He also said that he had 3 people who had
shown an interest in helping out with the club. He said they need ongoing links with
parents and young people and to try and encourage more positive comments.
He felt that on the whole the youth club was nowhere near as bad as it was being
portrayed. He had used the parish hall a number of years ago for the youth club but had
to close it down due to problems. Then the motivator bus came to the village on a regular
basis, which then stopped as the youth club began using the portakabin. He felt in
general the club had been running very well and had not been informed of the issues,
which had resulted in Council denying further use of the facility.
A question and answer session then followed.
Cllr Farmer thanked him for explaining exactly what a youth club was all about.
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Cllr Barson said that the youth club needs to now come back to Council and say exactly
how they are going to address the problems, in order to re start the youth club. He said
Council need to have the confidence that the youth club will be run more effectively
before giving serious consideration to it re-opening.
Cllr Graham felt the problem was more with the LMC than the youth club, as previously
thought and felt it was crucial for the LMC to meet. She felt it had it has no constitution,
no communication with Council and, Cllr ~Graham argued, no clearly defined purpose or
goals. She felt that Council had jumped to a quick decision without consulting the senior
youth leaders. She advised that a further meeting of the LMC had been arranged for
Monday 8th October to take the matter forward.
1020. MINUTES OF THE COUNCIL MEETING HELD ON WEDNESDAY 5TH SEPTEMBER
2007
Matters arising (for information only):
Minute 1006: Cllr Barson said the name of the Cllr had been missed out.
The Clerk advised this should have read Cllr Booth
1021. VERBAL REPORT OF THE PLANNING COMMITTEE MEETING HELD EARLIER
Cllr N Brown gave a verbal report of the planning committee meeting held earlier.
Council resolved to approve the recommendations of the planning committee.
1022. MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE MEETING
HELD ON WEDNESDAY 12th SEPTEMBER 2007
Minute 233: Cllr Deller commented that the hire charges for full functions had gone from
set hour charges to one hurly rate, which on a £200 booking would be a 25% increase.
He felt this was far too high.
Cllr Barson explained why the committee felt it necessary to amend the charges for full
functions to an hourly rate.
Cllr Pass asked how the charges proposed rated with other similar establishments.
Cllr Rainey said the Council was still very low with its hire rates in comparison, by approx
two thirds. She said Council will be looking at trying to generate more bookings by way of
additional advertising and felt the increase were adequate.
With reference to the grounds maintenance contract for 2008/09, Cllr Graham went on to
say that further information was still awaited from the independent contractor who had
provided a quotation. BBC had quoted £17,507 for 2008/09.
Cllr Barson said if the requested references had been received from the independent
contractor, he would have liked to have made site visits.
Cllr Deller felt that the Parish Council received an excellent service from BBC and would
not like to lose the working partnership we have with them. Cllr Norman agreed.
Council resolved to approve the recommendations of the Finance and General Purposes
committee meeting held on Wednesday 12th September 2007 and to accept the grounds
maintenance quotation from BBC for 2008/09.
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1023. FINANCIAL MATTERS
Council resolved to authorise accounts for payment for October totaling £5949.87 to
include additional items for payment as presented at the meeting.
A list of payments is attached to these minutes
1024. REPORTS FROM OUTSIDE BODIES
1) Broxtowe Borough Councillor – Cllr Graham gave a report to members and a copy is
attached to these minutes. She also thanked members for delivering the CAT
meeting posters.
Cllr Graham said she would be looking into funding for replacing the play area
equipment and safety surface. She would like to form a sub-committee to look into
this and Cllr Farmer and Cllr N Brown have also expressed an interest in being
involved. This will be included on the November agenda for further discussion.
2) Notts County Council - Cllr Taylor was not in attendance due to prior commitments,
but forwarded a report to the Clerk as follows:
After receiving a letter from Council to consider a donation from the NCC Initiative
Fund, towards the Xmas lights event, he advised that he is down to his last £1000
and, due to a number of requests from local groups; he can only manage a grant to
the PC in the region of £300. He asks if Council would take this into consideration
when making their plans for the event.
He also advised that it has been proposed to raise the amount of the Initiative Fund
from £5000 to £7500. He will keep Council updated on this matter.
He reported that any queries the Parish Council have, regarding highway matters,
should now be directed to Eamon Harrison, not Ian Parker.
Following a request to a regular hirer to remove their equipment from under the
stage, a letter had been sent to Cllr Taylor for consideration by Council. A copy was
tabled at the meeting.
After further discussion Council resolved to write to hirer and advise that no storage
space is available.
3) Cllr Barson had attended a Greenwood Partnership meeting and gave a brief report.
Cllr Rainey reported that the wildlife project for the bottom of the recreation ground
was still in progress.
Cllr Norman reported that the recent Neighbourhood Watch meeting had not been
very well attended and he was disappointed although it was a very positive meeting.
Another meeting will take place in November with police hopefully being present.
Hopefully this will enjoy a better attendance.
Cllr Deller said he could not update on MUGA has he had not heard anything. Cllr
Rainey said an Offer of Grant letter had just been received, which required signing
and returning to the Coalfield Regeneration Trust. This was passed to Cllr Deller for
actioning.
1025. PUBLIC PARTICIPATION
Council resolved to suspend standing orders in order to allow for public participation.
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Member of public advised that 3 volunteers were undergoing training to become youth
helpers. The training takes 6 weeks and until finished they cannot be alone with minors.
Apparently it is difficult to enlist volunteers due to training and checks that have to be
undertaken.
Council were asked if the Post Office on Church Lane would be closing, following
announcements that a number of East Midlands P/O’s were due to be closed.
Cllr Barson explained who was initiating the closures and said Brinsley and Underwood
were not on the list.
Member of public was pleased to see the traffic police at the meeting.
There being no further questions from the public, Council reverted to Standing Orders.
1026. CLERK’S REPORT AND ITEMS FOR REPAIR AND RENEWAL
The Clerk’s report had been circulated.
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Items for repair/renewal
Parish Hall
The Yale lock on main entrance door had been broken. A new lock has now been installed.
Portacabin
The boarding around the top of the entrance door has been damaged. Repairs have been
arranged.
The Clerk reported further damage to portakabin of guttering being broken, wooden boarding
being pulled away from building, and metal bar being removed from the ramp barrier at rear fire
exit barrier.
Report of damage to notice board on Cordy Lane. Repairs have been arranged.
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Other matters for report
Windmill Builders had sent a letter in response to the queries raised at the September meeting.
They have advised that the damp problem was something Council was aware of before the
alteration work began. They advise that this needs to be left to dry out for some considerable
length of time. They have left a tin of paint to touch up any marks that may occur.
They have also advised that there is a 6 months defect period for their works, during which time
if Council has any problems, to let them know and they will return to undertake any repairs as
necessary caused by faulty workmanship or faulty materials. A letter to this affect has been
received.
Annual electrical inspection
This was undertaken during September and the following matters were raised:
Parish Hall
 No evidence of an Electrical Installation certificate for the new boards and wiring
This has now been received
 New distribution boards do not have a full legend as required in BS7671
This was included with the electrical certificate and is located with the circuit
boards in the office
 New wiring to ladies and gents toilets, no local isolator for extractor fans
After further inspection the isolation outlets were located, but require appropriate
identification labels. Action has been taken from installation contractors.
 New wiring to disabled toilet, spur outlet not identified
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Action has been taken from installation contractors
A loose flex within the boiler house to the boiler pump
Action has been requested from own electrician.
Bowling pavilion
No action required for electrical equipment owned by the Council.
The electrical contractor did mention that a number items, recently PAT tested by a private
contractor on behalf of the bowling clubs, were found to be dangerous for use, which suggested
that the testing had not been undertaken adequately. These have now been retested and are in
a safe working order. The bowling clubs have been informed of this and it was suggested to
them that should they want this doing next year, within the Council’s annual inspection, a small
charge to them may be incurred.
The Clerk advised that, at the request of the Chairman, a dawn to dusk light was to be installed
over the entrance of the door.
Cllr Deller felt this was not necessary and could Council look into some other form of lighting,
possibly by remove activation.
Portakabin
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Bulkhead light above entrance door does not work
Football pavilion
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Twin RCD socket is cracked
Entrance door bulkhead light has a cracked lens, lamp does not work
All repairs for portakabin and football pavilion have been arranged.
Responses to previous reports
Minute 911/04/07:
Minute 960/06/07:
Minute 1011/09/07:
Shop closure – No action
BBC re gating order – 2 further letters of response have been received
from BBC and copies circulated to all members. Cllr Booth said that has
he had been involved in this matter since the start, he was very
disappointed with the response from BBC and said if Council agreed, he
would like to take the matter up with Cllr Taylor. Council said that would be
acceptable.
Good Citizen Award – The appropriate paperwork has now been
completed and returned to Cllr Thackery. The presentation of the award
has yet to be arranged.
Council noted the report and approved recommendations.
1027. FOOTPATH AND HIGHWAY MATTERS
Report of dog faeces not being picked up on Footpath 5. This has been reported to the
dog warden for investigation and necessary action. An email had been received from
BBC advising they will investigate and increase patrols. They also ask that if any
residents approach Council with evidence of a possible culprit, could they please be
asked to ring direct to the dog warden on 0115 9173691.
Cllr Barson reported that the road surfacing on St Johns Close had recently been done
and the footpaths were to be done later this year.
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1028. CORRESPONDENCE
CAB – Letter of thanks to Council its for kind donation.
Resident letter – A letter had been sent to Eastwood Police, BBC and Cllr Graham, concerning
anti-social behaviour. A copy of the letter was circulated to members.
Leader of the Council, NCC – Letter re ‘Older People in Nottinghamshire’, Consultation on a
series of recommendations for the future of care for older people in Notts. The consultation
period runs from the beginning of October until the 11th January 2008. Any comments can be
made be telephoning 08449 808080, emailing communications.ssd@nottscc.gov.uk or by post
to Terry Pears, Adult Social Care and Health, West Bridgford House, Loughborough Road, West
Bridgford, Notts NG2 7UN. The letter and accompanying information will be included in the
circulation envelope.
Parked vehicles in bus lay-by - A letter from resident concerning this matter was tabled at the
meeting.
NRCC – Invite to AGM on 31st October at Bassetlaw District Council, commencing 6.30pm.
Reply required by 19th October.
North Broxtowe Cultural and Heritage Forum – Date of next meeting Thursday 15th November at
Durban House. Cllr Pass is to attend on behalf of the Council.
1029. CHILD PROTECTION AND VULNERBALE ADULT POLICIES
Cllr Barson said that Council had tried to implement the policies, but they require a
designated person to oversee child/vulnerable adult protection. The Clerk felt it would
take too much of her time to implement the policies effectively.
Cllr Barson asked if a member would be prepared to be named as designated officer for
the policies.
Cllr Norman asked what the ramifications were if the policies were not adopted.
Cllr Barson said that the funding would not be available if polices were not in place, as
this was part of the terms and conditions of funding.
Cllr Deller said he would make further inquiries with CRT. He had looked at BBC’s
procedures and said it is the line manager of staff that is named as CP and VA officer. He
said he would take on the child protection policy, if someone would do the other.
Cllr Norman said he would undertake the vulnerable adult policy.
Council resolved that Cllrs Deller and Norman be named as the designated officers to
implement the child protection/vulnerable adult policies, procedures and codes of
practice.
1030. PARKING MATTERS ON BRYNSMOOR ROAD
Council had been asked at the September meeting if they would consider funding white
line markings or a dropped kerb, on Brynsmoor Road, to alleviate parking problems.
Cllr Barson said he would like to see a quotation for the installation of a dropped kerb.
This would help to promote the shop and help to cure the parking problems. He feel s
that the Parish Council should at least consider paying half the cost of the dropped kerb.
Cllr Graham agreed but felt both shop owners should contribute.
Cllr Barson said in that case, the Parish Council consider paying a proportion of the cost.
Cllr Rainey queried the resident’s request of help towards white line markings outside
their property.
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Cllr Barson said he was of the same opinion as the last meeting that if the resident
wants this, it should be at their own expense.
Cllr Graham said if Council were prepared to consider help towards the cost of a dropped
kerb she doesn’t think it should pay for white line markings.
Cllr Norman suggested looking at installing 2 dropped kerbs, for in and out purposes.
Council resolved to contact the highways authority to request information as to whether 2
dropped kerbs could be installed and what the costs would be.
1031. QUOTATIONS FOR CHANGING FACILITIES
Cllr Booth had drawn up a specification of alterations required for the football changing
facility. 2 quotations had been received, of £17,720.00 and £13,620.00. Further details
had also been received from Windmill Builders, with a quotation just to cover the
electrical problems, of £3.829.50.
Cllr Rainey felt that the current shower system has been in place for a long time and
works adequately and would only need to replace the showerheads.
Cllr Thackery commented that bearing in mind the damage that has been done to the
building in the past is it worth spending that amount of money on.
Cllr Barson said he would like to see a full evaluation and costing.
Cllr Deller asked how many of the football teams actually use the showers.
Cllr Pass queried what the building would look like after the alterations.
Cllr Rainey gave details of the specification Cllr Booth had drawn up.
Cllr Deller felt that as Cllr Booth initiated the specification but was not present at the
meeting, this should be deferred to the November meeting when he will be able to
provide more information to Council.
Council resolved to defer this matter to the November Council meeting for further
discussion.
1032. COMPENSATION FOR HIRER
Following a recent access problem to the hall, a regular hirer was unable to use the
facility, which resulted in a loss of earnings. A request for compensation towards loss of
earning, of £33.00, was made to Council.
Cllr Deller felt the hirer was being quite generous in their request.
Cllr Graham felt it was reasonable based on being a regular hirer.
Cllr Farmer felt that 2 free sessions would be adequate.
Council resolved to accept the request and pay compensation of £33.00
1034. SPEEDING PROBLEMS BROAD LANE
In response to a child being hit be a vehicle in July, Cllr Graham had raised the issue of
speeding problems on Broad Lane with NCC, and suggested the installation of a speed
sign. She had received information from NCC advising that flashing speed signs could be
installed if the criteria of 400 vehicles per hour at peak times are met.
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Council felt that the criteria being met was a probability.
Council resolved that Cllr Graham advise NCC it would like to initiate a traffic survey with
a view to the installation of flashing speed signs.
1035. NEIGHBOURHOOD WATCH AGENDA ITEM
Cllr Graham asked if a regular item could be placed on the agenda for discussing
Neighbourhood Watch issues. She felt that it would keep the idea in people’s minds and
for the co-coordinator or a Cllr to report on related matters.
Council resolved to include a regular item on the agenda for the reporting of
Neighbourhood Watch matters
1036. PUBLIC EVENTS LICENCE
Cllr Barson apologised and said that unfortunately he had not received sufficient
information at present to discuss the item and asked if this could be deferred to the next
meeting.
Council resolved to refer this item to the November meeting.
1037. YOUTH CLUB CLOSURE
Cllr Graham proposed that the youth club remain closed until the LMC had had a further
meeting, scheduled for Monday 8th October. This could then be included on the Nov
ember agenda for further discussion. Copies of the minutes from the meeting will be
circulated to members prior to the meeting.
Cllr Thackery commented that the LMC agreement states that they are responsible for
any damages caused to the building.
Cllr Pass said if the youth club is to be restored, could Council have more control of what
goes on at the club.
Cllr Norman felt Council should wait until the LMC have had their meeting and for Cllr
Graham to report to Council in November.
Cllr Deller pointed out that Standing Order no.35 will apply regarding the reversal of a
decision.
Council resolved to defer this to the November meeting for further discussion.
1038. XMAS EVENT UPDATE
Cllr Rainey reported that quotations had been received for the following:
To supply and fit lights to oak tree of £1357.00, to conduct a firework display New Dawn
for £550 and 1st Galaxy for £587.50.
Cllr Taylor had advised that he would only be able to donate £300 to this year’s event,
which with the budget from the Parish Council of £1000, would not cover the cost of
using the oak tree or the purchase of a tree.
Cllr Rainey asked if Council would consider putting a further £700 into the public events
budget for the event, with any monies not used being put back.
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Cllr Barson said the projects budget currently had a balance of £3974, which could be
used.
Cllr Deller felt as it was getting close to the event and should have been presented to the
Finance committee for discussion, that the additional funds be put into the budget for the
event, but suggested that the Finance committee look at where this will come from.
Council resolved to accept the request for a further amount to be put into the event and
for the Finance and General Purposes committee to discuss where the money will be
taken from.
As the time was now 10pm, Council resolved to continue with remainder of agenda
items in order to conclude the meeting.
1039. REDECORATION OF MEETING ROOM
Cllr Rainey suggested that now the new improvements had been completed, Council look
at redecorating the meeting room. She had obtained quotations for redecoration and the
approx cost would be in the region of £1800.00.
Cllr Deller asked if the quotations had been presented to the Finance and General
Purposes committee for discussion and recommendations presented to Council.
Cllr Rainey said they hadn’t.
Council resolved that all quotations be presented to the Finance and General Purposes
committee for its recommendations to Council.
1040. BAR LICENCES
No applications had been received.
1041. Council resolved that in view of the confidential nature of the business, under the
Public Bodies (Admissions to Meetings) Act 1960, as amended by the LGA 1972
s100, the public and press are excluded from the following item and they are
instructed to withdraw.
1042. STAFFING MATTERS
Council resolved to accept the recommendations as presented.
The meeting closed at 10.10 pm
…………………………………….. Chairman
………………………………………… Date
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