6411
Computer Applications I
COURSE
Unit B
Software Applications for Business
COMPETENCY
6.00
B2
8%
Apply procedures to use presentation
software in business.
OBJECTIVE
6.01
B2
3%
Understand uses of presentation software
and methods of distribution.
ESSENTIAL
QUESTIONS
I.
•
When should presentation software be used to communicate information?
•
What content is appropriate for delivery through presentation software?
•
What method of information disbursement is most effective?
Uses of Presentation Software
A.
Characteristics of Inappropriate Content for Presentation Software
1.
Content is trivial or does not have a clear purpose
2.
Content is so dissected from its original form when translated into a
presentation that its meaning is lost
3.
Content is presented in its original form as an emotional speech, an
historical declaration, or a memoir and should be preserved
4.
Examples:
a.
The Gettysburg Address
b.
Martin Luther King’s I have a dream speech
c.
The Declaration of Independence
d.
The Diary of Ann Frank
B.
Characteristics of Appropriate Content for Presentation Software
1.
To Educate
a.
To educate about earthquakes in the Pacific Northwest
b.
To educate how to use software applications
c.
To emphasize key points during a presentation or speech
d.
To explain emergency procedures
2.
To Persuade
a.
To advertize and describe the features of a product
b.
To sell cars with interactive features that allow users to
select color combinations, trim, and other options
3.
To Narrate, Broadcast Messages, or Entertain
a.
To display the names of the students who placed in FBLA
competitions
b.
To display the words of a song or speech for audience
participation
c.
To broadcast a list of location changes at a conference
d.
To portray the devastation wreaked by Hurricane Katrina
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 1
II.
Methods of Presentation Delivery and Distribution – Used separately or in
combination, depending upon the message and the audience
A.
Group Delivery with Speaker - As a supplement and complement to a
speaker-delivered presentation
1.
Slides support information presented by the speaker
2.
Slides display graphic items that enhance communication
3.
Slides present key points for added emphasis of content
4.
The key word in this method is supplement. When delivered with
an oral presentation, slide show content should not contain so
much information that it can substitute for the speaker!
B.
Group Delivery without Speaker
1.
Presentation is played one time to an audience
2.
Does not require explanation or interpretation by a speaker
3.
May be displayed to entertain an audience prior to a speech or
event
4.
May be used to inform an audience about procedures
C.
Continuous Loop
1.
Presentation is played repeatedly until manually stopped
2.
Presentation may or may not have a logical beginning and end
3.
Often used at trade shows where people rotate through at different
times throughout the day
4.
May be used to broadcast general information, such as school
announcements or changes to room locations
D.
Rolling Script
1.
Presentation is played at a moderate pace to allow for user
participation
2.
Presentation is usually stand-alone content, such as a prop for
posting the lyrics of a song or the lines of a poem
E.
Self-Serve
1.
May be delivered via a website, such as the Microsoft training
presentations that are user-selected and interactive
2.
Self-paced and often interactive
3.
May be accompanied by a narration embedded within the
presentation
F.
As hardcopy – to complement presentations and enable retention of
information
1.
To enable comprehension
a.
This method is especially effective when the content is
foreign to the audience or user, has to be remembered, is
procedural, or is presented to a large group
b.
A handout with 3 slides per page allows room for the
audience to record notes beside each slide
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 2
c.
2.
The amount of slides per sheet should vary according to the
amount of text on each slide and the space needed for
taking notes
d.
There’s little point in distributing handouts that are too small
to read.
e.
Handouts can be distributed in color, grayscale, or black and
white. If printing on a black and white printer, be sure to
select black and white or grayscale format to ensure clear
prints.
f.
A footer should be formatted on handouts that are distributed
To assist the speaker
a.
A notes page contains one slide per page and any notes that
accompany the slide.
b.
An outline view presents the information in compact form
without graphics
c.
Speaker has the notes or outline in front of her/him while
presentation is displayed in the background
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 3
Activities
1.

Relevancy
Preparation: The Presentation Purpose
PowerPoint contains two embedded slide
presentations.
1. The first is about the Gettysburg
Address and is used as an example of
when presentation software is not
appropriate
2. Before presenting the Presentation
Purpose PowerPoint to the class,
review the online discussion about the
Gettysburg Address at http://www.cs.
berkeley.edu/~russell/gettysburg and
http://www.norvig.com/ lancet.html and
record notes and talking points for
guidance when facilitating discussion
about inappropriate uses of presentation
software

Develops
understanding
of the
appropriate
and
inappropriate
uses of
presentation
software
through
discussion,
examples and
non-examples
Resources

Presentation
Purpose
PowerPoint
(saved as
pptview) located
in the
Presentation
Purpose folder

Presentation
Purpose graphic
organizer (p 7-8)
3. The second slide presentation is about
earthquakes and is used as an example
of when presentation software is
appropriate
4. Record notes and talking points that
compare the two embedded slide shows
to illustrate the appropriateness of using
presentation software

Using a digital projector, view the
Presentation Purpose PowerPoint as
students take notes using Presentation
Purpose graphic organizer

Summarize the topics discussed in the
presentation by asking students to give
examples of when presentation software is
an appropriate means of communication
Continued on next page
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 4
Activities
2.

Relevancy
Preparation: Prior to this activity, listen to
the NPR audio presentation of Edward
Tufte at
http://www.npr.org/templates/story/story.ph
p?storyId=5673332.
o Prepare notes for talking points to use
during facilitated class discussion about
how the meanings of words and images
are conveyed

Develops
understanding
of the pros and
cons of using
presentation
software to
deliver a
message
Resources

Edward Tufte
presentation:
http://www.npr.org
/templates/story/st
ory.php?storyId=5
673332

Teacher-prepared
discussion points
o After previewing the audio presentation,
determine the most appropriate means
of delivering the information to the
students

Broadcast the audio to the class and
facilitate class discussion based on the
issues listed below
OR

Facilitate class discussion based on
notes and examples

The point of this activity is to cause
students to think about how the meanings
of words and images are conveyed

Facilitate class discussion based on the
following issues:
o Do words and images lose their
meaning when translated from thoughts,
concepts, or ideas to words on paper
and then to words, images, and sounds
in presentation software or other forms
of communication?
o How does the method of delivery affect
the purpose of the communication?
o Can critical or emotional information be
conveyed through presentation
software?
Continued on next page
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 5
Activities
3.
4.
5.
Relevancy

Distribute the Presentation Decisions
activity to students. Explain that this
activity is designed to give them practice in
determining if presentation software is the
appropriate choice for content delivery

Instruct students to choose if presentation
software is appropriate and explain their
answers. For content that is appropriate,
instruct students to classify the content as
educational, persuasive, or narrative and
explain

Upon completion of the activity, review
answers as a class

Preparation: Using the unpacked content,
Part II, Methods of Presentation Delivery
and Distribution, prepare student notes and
examples of each method

Distribute the Methods of Presentation
Delivery and Distribution graphic
organizer to students

Using teacher-prepared notes and
examples, discuss and demonstrate
examples of each method as students take
notes

Distribute Delivery Decisions to students
and instruct them to determine the most
appropriate method of distribution for each
scenario. Students must explain their
answers.

Upon completion of the activity, review
student answers as a class
6411 – Computer Applications I
Resources

Builds
understanding
of appropriate
content for
distribution via
presentation
software

Presentation
Decisions activity
and key (p 9-12)

Builds
understanding
the methods of
presentation
and delivery
and distribution
through
examples and
discussion of
when each
method or
combination of
methods is
appropriate

Unpacked
content, Part II

Methods of
Presentation
Delivery and
Distribution
graphic organizer
(p 13-15)
Reinforces
understanding
of appropriate
methods of
presentation
delivery

Delivery
Decisions activity
and key (p 16-19)

Summer 2008
Unit B – 6.01 – page 6
Presentation Purpose graphic organizer
Student Name
Student Activity
Period
Date
PRESENTATION PURPOSE
Presentation software is:
Multimedia is:
Characteristics of
Inappropriate Content
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 7
Presentation Purpose graphic organizer
Student Name
Student Activity
Period
Date
Characteristics of
Appropriate Content
Definition and Examples
6411 – Computer Applications I
Definition and Examples
Summer 2008
Definition and Examples
Unit B – 6.01 – page 8
Presentation Decisions
Student Activity
Name:
Period:
Date:
PRESENTATION DECISIONS
Directions: For this activity, you will determine if a multimedia presentation is an
appropriate method of delivery for a stated purpose and use the purpose to make
design decisions. Your teacher will work through the first scenario with you.
1.
Susie wants to share information about her prom with her friends. They are
coming over to her house later this afternoon and she wants to show off her
dress and discuss restaurant and after-party options.
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
2.
Persuasive
Narrative
N/A
Susie had a great time at the prom and she wants to share the details of her
exciting evening from getting her hair and nails done to the goodnight kiss her
date gave her when he walked her to the door.
Is this information appropriate for a multimedia presentation? Why or why not?
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
6411 – Computer Applications I
Persuasive
Summer 2008
Narrative
N/A
Unit B – 6.01 – page 9
Presentation Decisions
Student Activity
Name:
3.
Period:
Date:
James needs to present his senior project to a group of community leaders. He
is planning to explain the purpose of his project, the process he implemented to
research and experiment with his project, and his final results and
recommendations. The project is entitled Counting My Lucky Stars and is about
his journey to space.
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
4.
Persuasive
Narrative
N/A
Lars is preparing a speech for the grand opening of his new fitness center. He
plans to describe why he is opening the center, why he chose the name he
chose, and thank all of the people who supported him during the planning and
construction process.
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
6411 – Computer Applications I
Persuasive
Summer 2008
Narrative
N/A
Unit B – 6.01 – page 10
Presentation Decisions
Teacher Key
PRESENTATION DECISIONS
Directions: For this activity, you will determine if a multimedia presentation is an
appropriate method of delivery for a stated purpose and use the purpose to make
design decisions. Your teacher will work through the first scenario with you.
1.
Susie wants to share information about her prom with her friends. They are
coming over to her house later this afternoon and she wants to show off her
dress and discuss restaurant and after-party options.
Is this information appropriate for a multimedia presentation? Why or why not?
Not appropriate. This would be a boring and irrelevant presentation.
Classify the content and explain your answer.
Educational
2.
Persuasive
Narrative
N/A
Susie had a great time at the prom and she wants to share the details of her
exciting evening from getting her hair and nails done to the goodnight kiss her
date gave her when he walked her to the door.
Is this information appropriate for a multimedia presentation? Why or why not?
This is an appropriate choice for a multimedia presentation. It has a
definite purpose and theme and a beginning and end.
Classify the content and explain your answer.
Educational
Persuasive
Narrative
N/A
This presentation obviously has no educational value and is not selling a
product. It was created to entertain Susie’s friends and provide a record of
her prom experience
3.
James needs to present his senior project to a group of community leaders. He
is planning to explain the purpose of his project, the process he implemented to
research and experiment with his project, and what he learned. The project is
entitled Counting My Lucky Stars and is about his journey to space.
This is definitely a good reason to use multimedia presentation software as
the method of delivery. His audience will need the additional visual aids to
fully comprehend his speech. It’s also a great opportunity for him to
include video and sound.
Is this information appropriate for a multimedia presentation? Why or why not?
Educational
Persuasive
Narrative
N/A
This presentation is classified as narrative because James is telling a story
about his senior project. If he was presenting information about how to
conduct a senior project or how to travel to space, it would be classified as
educational.
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 11
Presentation Decisions
4.
Teacher Key
Lars is preparing a speech for the grand opening of his new fitness center. He
plans to describe why he is opening the center, why he chose the name he
chose, and thank all of the people who supported him during the planning and
construction process.
Is this information appropriate for a multimedia presentation? Why or why not?
This is not an appropriate choice for delivery via multimedia presentation
software. If he presents his speech to a crowd, who will likely be standing
around for only a short period of time, with multimedia presentation
software, he will quickly loose the attention of the audience.
Is this information appropriate for a multimedia presentation? Why or why not?
Educational
6411 – Computer Applications I
Persuasive
Summer 2008
Narrative
N/A
Unit B – 6.01 – page 12
Methods of Presentation Delivery and Distribution graphic organizer
Student Name
Student Activity
Period
Date
METHODS OF PRESENTATION DELIVERY AND DISTRIBUTION
Method of
Delivery
and
Distribution
Description and Examples
Group
Delivery
with
Speaker
Group
Delivery
without
Speaker
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 13
Methods of Presentation Delivery and Distribution graphic organizer
Student Name
Method of
Delivery
and
Distribution
Student Activity
Period
Date
Description and Examples
Continuous
Loop
Rolling
Script
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 14
Methods of Presentation Delivery and Distribution graphic organizer
Student Name
Method of
Delivery
and
Distribution
Student Activity
Period
Date
Description and Examples
Self-serve
Hardcopy
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 15
Delivery Decisions
Student Activity
Student Name
Period
Date
DELIVERY DECISIONS
Directions: Determine and explain the most appropriate method of delivery and
distribution for each scenario.
Scenario
A presentation is
prepared that will
be hosted on the
school’s website to
train students
about procedures
for making up
excused absences
Method of Delivery
Explanation
Group delivery with
speaker
Group delivery
without speaker
Continuous Loop
Self-serve
Rolling script
Hardcopy
A presentation is
prepared for
delivery to an
audience of 500
that highlights the
key points of a
speech on Black
History Month
Group delivery with
speaker
Group delivery
without speaker
Continuous Loop
Self-serve
Rolling script
Hardcopy
A presentation is
prepared for
display at the
National Kite
Flyers’ Association
trade show to
demonstrate
design features
and options of a
new AeroFlyer
Group delivery with
speaker
Group delivery
without speaker
Continuous Loop
Self-serve
Rolling script
Hardcopy
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 16
Delivery Decisions
Student Activity
Student Name
Scenario
Period
Method of Delivery
Date
Explanation
Group delivery with
speaker
A presentation is
prepared for FBLA
State Leadership
Conference to
broadcast changes
in testing locations
Group delivery
without speaker
Continuous Loop
Self-serve
Rolling script
Hardcopy
A presentation is
prepared by a
college professor
to use in a face-toface explanation of
economic
indicators
Group delivery with
speaker
Group delivery
without speaker
Continuous Loop
Self-serve
Rolling script
Hardcopy
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 17
Delivery Decisions
Teacher Key
DELIVERY DECISIONS
Directions: Determine and explain the most appropriate method of delivery and
distribution for each scenario.
Scenario
A presentation is
prepared that will be
hosted on the school’s
website to train
students about
procedures for making
up excused absences
Method of Delivery
Group delivery with
speaker
Group delivery
without speaker
Explanation
This presentation is intended for
access by students on a self-serve
basis. .
Continuous Loop
Self-serve
Rolling script
Hardcopy
Group delivery with
speaker
A presentation is
prepared for delivery to
an audience of 500
that highlights the key
points of a speech on
Black History Month
Group delivery
without speaker
A speech indicates an oral
presentation. Handouts will probably
be used because of the size of the
audience and the need to enhance
communication of the content
Continuous Loop
Self-serve
Rolling script
Hardcopy
A presentation is
prepared for display at
the National Kite
Flyers’ Association
trade show to
demonstrate design
features and options of
a new AeroFlyer
Group delivery with
speaker
Group delivery
without speaker
Continuous Loop
Self-serve
This information will be delivered in
continuous loop format. Handouts of
the presentation or not appropriate;
however, a flyer that describes the
product and provides purchase
information would assist in
promoting the product
Rolling script
Hardcopy
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 18
ont:
Delivery Decisions
Scenario
Teacher Key
Method of Delivery
Group delivery with
speaker
A presentation is
prepared for FBLA
State Leadership
Conference to
broadcast changes in
testing locations
Group delivery
without speaker
Explanation
This information will be delivered in
continuous loop format during group
sessions or broadcast via monitors
that are positioned throughout the
conference center
Continuous Loop
Self-serve
Rolling script
Hardcopy
A presentation is
prepared by a college
professor to use in a
face-to-face
explanation of
economic indicators
Group delivery with
speaker
Group delivery
without speaker
Continuous Loop
Self-serve
The presentation will be delivered
orally, since it is described as faceto-face. If the professor uses
presentation software on a daily
basis, handouts will probably not be
delivered and students will be
required to create their own notes
Rolling script
Hardcopy
6411 – Computer Applications I
Summer 2008
Unit B – 6.01 – page 19