2009
Awards
program
Call for entries
Oklahoma Museums Association
2100 NE 52nd Street
Oklahoma City, OK 73111
405.424.7757
info@okmuseums.org
www.okmuseums.org
2009 Awards program
Call for entries
Deadline
Award entries are due
in the OMA office by
5:00pm on June 25,
2009. OMA is not
responsible for entries
arriving after the June
25 deadline.
Entry fee
A $25 entry fee is
required for each
entry submitted.
Entry fees are due by
5:00pm on June 25,
2009. Entries with
unpaid fees will not be
judged. OMA is not
responsible for fees
arriving after the June
25 deadline.
Museums large and small strive to engage their communities and meet their
missions through programs, publications and exhibits. The Oklahoma
Museums Association’s Awards Program honors the excellence and quality
of projects accomplished by institutional members.
The OMA Awards Program also recognizes individuals and groups whose
contributions have impacted Oklahoma museums and the museum
profession. OMA takes great pride in showcasing the quality projects and
dedicated individuals that make Oklahoma museums shine.
Reasons to submit an entry


Winners are recognized before their peers as part of the
Annual Fall Conference at the OMA Awards Luncheon
Judging
Awards acknowledge staff, volunteers, and support groups
and encourage new and innovative activities
A committee of individuals from cultural institutions across the state judges
award entries. Committee members abstain from voting in any categories
 a Awards
a vehicle
for promoting
an OMA
institution
where
potentialprovide
conflict of
interest could
be perceived.
staff is not
through
media
news
releases
involved in the judging process. Entries are judged solely on materials
submitted. To maintain a high level of excellence, judges may choose to not
make
award recognition
in every category.
All decisions
are final.quality of a
 anAward
reinforces
the program
museum in grant proposals
WHO MAY SUBMIT
BUDGET
DESIGNATION
Project entries are
grouped by
institutional size as
determined by
institutional operating
budget according to the
institution’s most
recently completed
fiscal year Form 990
(line 12, Total
Revenues). Institutions
not filing Form 990
should use the most
recently completed
fiscal year financial
statement total
revenues. Grouping by
budget ensures that
museums compete only
against others of the
approximate same size.
Any OMA member may submit a nomination for the Laura McDonagh
Streich Award for Service to the Profession. The individual nominated for
this award must be a current individual member of OMA.
Any OMA member may submit a Certificate of Recognition entry.
Individuals, corporations, foundations, or groups nominated for a Certificate
of Recognition are not required to be members of OMA.
Only OMA institutional members may submit project entries. Projects must
have been completed or in use between January 1, 2008 and June 30, 2009.
Corporate and individual members are not eligible to submit project entries.
HOW TO ENTER
A complete entry must have five copies of the entry form and five copies of all
accompanying submission materials. Entries without five copies will be
considered incomplete and will not be judged. Entry form must be typed with
only one entry per form. Entries become the property of OMA and can be used
at OMA’s discretion. For multiple entries, photocopy the entry form or
download it from the OMA website. Each copy of an entry must be in a separate
9x12 envelope or folder that is labeled. Entry form items marked with an
asterisk appear on the plaque or certificate. Please check spelling and wording
for accuracy; OMA is not responsible for corrections.
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Notification
and
Recognition
Award recipients will
be notified by August
4, 2009. Winning
entries are displayed at
the OMA Annual Fall
Conference, September
23-25, 2009 in Lawton.
Awards are presented
at the Awards
Luncheon on Friday,
September 25. Tickets
for the luncheon may
be purchased for $25
per person. Nominators
of an individual or
group for a Certificate
of Recognition, or for
the Laura McDonagh
Streich Award for
Service to the
Profession, are asked
to purchase their
honoree’s ticket.
Tickets may be
purchased online with
a credit card through
the OMA website or by
check sent regular mail
to OMA, 2100 NE 52nd
Street, Oklahoma City,
OK 73111. The
deadline for ticket
purchases is
September 9, 2009. For
more information on
the conference or to
purchase tickets
online, visit
www.okmuseums.org
and click on the
Annual Conference.
Eligibility, Award categories and
Supplemental Material Requirements
Entries that have previously won an award within the last five years are not
eligible for consideration in the same award category as the winning
submission. Projects that have undergone significant alteration are the
exception and may be considered. An example of such an exception would
be a newsletter that received an award within the last five years, but has
been significantly redesigned during the eligibility period.
Select category carefully; entering in the incorrect category will result in
disqualification. Entries are accepted in the following categories:
Individual Category
Laura McDonagh Streich Award for Service to the Profession – submit
narrative describing the nominee’s specific accomplishments and
contributions to the museum field, and the significance of these
activities. Letters of support are recommended. This award honors an
OMA individual member who has distinguished her/himself in the field
and has helped to significantly advance museum professionalism in the
state through participation in professional organizations, especially
OMA. Past award winners include: Pendleton Woods, Peter Tirrell, Kathy
Dickson, Sandra Stratton, Dr. Bob Blackburn, Mary Herron, Dr.
Carolyn Garrett Pool, Robert Powers, Julie Droke, Cherie Cook, Michael
Bruce, Doris McGranahan and Melissa Owens.
Individual/Group Category
Certificates of Recognition – submit narrative describing the nominee’s
specific contributions and the significance of these activities. Letters of
support are recommended. This award recognizes local historians,
board members, volunteers, docent groups, funders and other possible
nominees whose time and/or money support museums in Oklahoma.
Project Categories
1. Outreach or Education Program – submit a one page narrative
outlining the program’s development process, purpose, target
audience and approximate numbers served. Additional
supplemental materials relating to the program are encouraged.
2.
Interpretive Exhibit – submit a narrative consisting of one paragraph
for each of the following topics: design process and concept; target
audience and demographics served; and the exhibition’s main topic
and sub-themes. Also include sample text from the exhibition and a
floor plan of the layout. Additional supplemental materials relating
to the exhibition are encouraged.
3.
Conservation or Preservation Project – submit a narrative outlining
specific conservation or preservation project efforts. Including
additional supplemental material is at the institution’s discretion.
4.
Promotional Piece (brochure, invitation, press kit, poster, etc.) –
submit promotional piece. Including additional supplemental
material is at the institution’s discretion.
5.
Publication (magazine, book, exhibition catalogue, etc.) - submit
publication. Including additional supplemental material is at the
institution’s discretion.
6.
Newsletter – submit newsletter. Including additional supplemental
material is at the institution’s discretion.
7.
Website – submit website address. Including additional
supplemental material is at the institution’s discretion.
Where to Mail
Oklahoma Museums
Association
2100 NE 52nd Street
Oklahoma City, OK
73111
Fax and e-mail entries
are not accepted.
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Only one entry per form regardless of category.
Project Category
Entry Form for individual/group
Categories
Individual Category
Laura McDonagh Streich Award for Service to the Profession
Individual/Group Category
Certificate of Recognition
* Nominee’s Name
* Institution associated with nominee (Certificate of Recognition entries only)
Nominator’s Name
Address
City/State/Zip
Telephone
E-mail
Entry Form for Project Categories
Budget Designation
See page three for more
information.
Outreach or Education Program
Interpretive Exhibit
Conservation or Preservation Project
Promotional Piece
Publication
Newsletter
Website
$0 - $24,999
$25,000 - $99,999
$100,000 - $499,999
$500,000 and over
*Title of project
* Institution name
Contact person
Address
City/State/Zip
Telephone
E-mail
Project budget
Payment information
Check enclosed for $
Credit card number
Charge my Visa/MasterCard/American Express $
Expiration
Authorized signature
Mail completed entries to Oklahoma Museums Association, 2100 NE 52nd Street, Oklahoma City, OK 73111.
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