Kazakhstan Institute of Management, Economics and Strategic

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KAZAKHSTAN INSTITUTE OF MANAGEMENT, ECONOMICS AND STRATEGIC RESEARCH

Management Committees: (AY 2009-2010)

Revised: November 18 , 2009

Executive Committee

Membership:

Chan Young Bang, President of KIMEP, Chair

Habibur Rahman, Executive Vice-President

Dana Stevens, Vice-President of Academic Affairs

Vice President of Admin & Finance (Vacant)

Sang Hoon Lee, Dean of the Bang College of Business

John Dixon, Dean of the College of Social Sciences

Ewan Simpson, Executive Director of President’s Office

Alma Raissova, Acting Dean of the College of Continuing Education

Larissa Savitskaya, Dean of Enrolment Management

Kenneth Saycell, Director of the Language Center

Sanithia Boyd, Interim Dean of the School of General Education (to be confirmed by the board)

Shiraz Paracha, Interim Dean of Student Affairs (to be confirmed by the board)

Secretary: Elena Em, Manager of the President’s Office

This committee is the President’s cabinet and is chaired by the President. In President’s absence, this committee is chaired by the Executive Vice-President. The Executive Committee is responsible for the daily maintenance of the overall management of the activities of the JSC “KIMEP”. The

Executive Committee shall have the right to make decisions on any issues related to the activity of the JSC “KIMEP” including financial management (particularly budget preparation), strategic planning; enrollment management (including admission strategy and policies), and elaboration of organization structure, which are not under the competence of any other body or officials of the JSC

“KIMEP” in accordance with the current legislation of the Republic of Kazakhstan and the present

Charter. The Executive Committee shall be responsible for implementation of the decisions of the

General Meeting of Shareholders and of the Board of Trustees/the Board of Directors.

Meetings: The Executive Committee meets regularly once a week.

Dean’s Committee

Membership:

The committee is composed of deans of colleges & schools, and director of the Language Center as follows:

Dana Stevens, Vice-President of Academic Affairs, Chair

Associate Vice President of Academic Affairs (vacant)

Sang Hoon Lee, Dean, Bang College of Business

John Dixon, Dean, College of Social Sciences

Alma Raissova, Acting Dean, College of Continuing Education

Sanithia Boyd, Interim Dean, School of General Education

Kenneth Saycell, Director, Language Center

Secretary: Anton Rykov, Executive Assistant to VPAA

This committee is the cabinet of the vice president of academic affairs. The committee, chaired by the VPAA, reviews and considers academic issues and problems, and recommends changes in the academic policy matters to the KIMEP Academic Council

Members are responsible to represent the greater KIMEP academic and operational community by representing the collective interests of the various constituencies through:

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Broad consultation on agenda topics, discussion items and identified issues for input to the discussions of the committee,

Identifying issues and/or agenda items of common interest to their constituencies, and;

Sharing information with respect to discussions and/or recommendations of the committee and decisions of the Chair as appropriate.

Operations:

Meetings will be held weekly.

Agendas will be set by the Chair with input from the members of the Committee and the community at large as appropriate.

Agenda items should be identified to the Chair at least two business days prior to the meeting.

Strategy Committee

Preamble

The Strategy Committee operates a process of continuous review of operations to support the

President in his decision making to ensure strategic focus is retained, consistency is achieved and that the financial stability of the Institute is assured in the rapidly changing social and economic context of Kazakhstan as KIMEP works to build a world class higher education institution for Central

Asia.

Remit

The Strategy Committee is a management committee which reports to the President. Its function is broad, covering review of the strategic development of the institute and ensuring delivery according to the core values and mission. Its current focus is as follows:

1.

To monitor and review current enrolment and financial projections for the next three years

(to 2012) and make recommendations on any necessary revisions based on assessment of issues including, but not limited to, enrolment performance, demographic change and the

2.

external economic environment.

Based on 1 above, to make recommendations for any adjustments to projected expenditure for the period to 2012 in key areas, including but not limited to development of operating reserves, additional faculty hiring, faculty and staff compensation packages, financial aid and capital expenditure.

Membership:

C. Armitage, Ph.D., Professor, Department of Marketing and Management

S. Bhuyian, Ph.D., Associate Professor/ Chair, Department of Public Administration

D. Boyd, DBA, Professor, Department of Accounting

A. Mussurov, Ph.D., Assistant Professor/ Director of Graduate Program, Department of Economics

D. Zhamenov, Director of Finance & Controller

Z. Zharmukhamed, Ph.D., Assistant Professor, Department of Political Science and International

Relations

Observers

E. Simpson, Ph.D., Executive Director of the President’s Office

D. Stevens, Ph.D., Vice-President of Academic Affairs

Secretary: M. Quinn, Communications Director of the President’s Office

Accreditation/Self Study Steering Committee

Membership:

Dana Stevens, Vice-President for Academic Affairs: Chair

Ewan Simpson, Executive Director of the President’s Office: Co-Chair

Vice President of Admin & Finance (vacant)

Larissa Savitskaya, Dean of Enrolment Management

Shiraz Paracha, Interim Dean of Student Affairs

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Mansiya Kainazarova, Deputy Director of Quality Assurance and Institutional Research Department

Balzhan Suzhikova, Director of Corporate Development Department

Faculty:

2 faculty members

Students:

Zhomart Baltabekov, BCB1student

Obidjon Akhmedov, BCB3student

Mansur Khamitov, CSS2student

Secretary: A staff from President’s or VPAA’S office

This committee is responsible for developing institutional standards and ensuring quality assurance at institutional level and for preparing KIMEP for international accreditation. The Committee is appointed by the President and reports to President through the Executive Vice-President. Reporting to the President, the Executive Vice-President remains the chief administrator of the project. In consultation with Faculty, Students and Management, it carefully plans and develops standards and procedures necessary to achieve the goal.

KIMEP Faculty Retention and Promotion (R & P) Committee

Membership:

Chair – to be elected

CSS representatives:

John Couper, Associate Professor

Francis Amagoh, Associate Professor

Golam Mostafa, Associate Professor

BCB representatives:

Carolyn Erdener, Professor

Simon Tai, Associate Professor

Jean Gabriel Maurice, Associate Professor

LC representatives:

Kenneth Saycell, Associate Professor

David Landis, Associate Professor

GE Representative:

Aliya Nurtaeva, Associate Professor

Elected members must be full-time KIMEP faculty, must hold a terminal degree in their discipline, and should preferably hold the academic rank of Professor or Associate Professor

Chair of the Committee: To be elected by the committee from its membership. The Chair does

not vote except in case of a tie, in which case he/she has a casting vote.

Secretary: A staff from VPAA’s office

Meetings & Records: The meetings shall be scheduled and called by the Secretary. Records,

documents and minutes of the meetings shall be maintained by the Secretary and secured in the office of the VPAA. Where necessary such records shall be provided to Human Resources

Department.

TOR:

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This committee receives and reviews recommendations of College Faculty Retention & Promotion

Committee and independent reviews of the deans for such matters as promotion and retention considerations, demotion, promotion related salary increase, and probation and/or termination of contracts.

Members should recue themselves in a vote if the individual is applying for promotion to a rank higher than the committee member’s own, or if a member is related by blood or marriage to a candidate. At the request of any person, the Committee may hold a vote as to whether one of its members should recue himself/herself for a particular case.

If and when the committee feels that further evaluations and information are necessary before making a final decision, the committee shall have the right following rights:

(a) To establish an expert subcommittee consisting of a combination of members from within and/or outside the committee to evaluate a case further and file a written report to the

(b) committee

In cases where internal resources are not adequate to evaluate a candidate, especially in

(c) matters of research publications, the committee can seek outside expert help.

To ask the college committee chair to attend a committee meeting and explain the case further

To ask the candidate himself/herself to appear before the committee and explain his/her (d) case further

The Committee shall make recommendation to the VPAA in writing. The VPAA after consultation with the Ex VP shall take one of the following actions:

(a) If the recommendations are found to be consistent and/or meet with the promotion/retention criteria, the VPAA shall write to the candidate informing him/her of the outcome.

(b) If the recommendations are found to be inconsistent or violate the criteria and/or procedures, the VPAA shall send the case back to the committee with written comments. The committee shall review those comments and make final recommendation to the VPAA. If the

VPAA still does not agree, the case shall be referred to the President for final decision.

Appeal:

In case of an adverse decision, the candidate shall have the right to file an appeal to the President of KIMEP in writing. The decision of the President shall be final.

Enrollment Management Committee

Membership:

Larissa Savitskaya, Dean of Enrolment Management, Chair

Nancy Burkhalter, Director of MA in TESOL program

Anastasiya Manoilenko, Director of the Enrolment Management Services

Natalya Miltseva, Director of Admission

Saule Bulebayeva, Director of Advising & Internship Center

Mina Kim, Marketing Coordinator, EVP’s Office

Balzhan Suzhikova, Director of Corporate Development

Meruyert Duisengaliyeva, Program Manager, DBA Program, BCB

Dmitriy Anchevskiy, Program Manager, MBA and Ex.MBA Programs, BCB

Meruert Iskakova, Event Coordinator, EM Unit

Irina Kharitonova, Program Manager, Undergraduate Studies, BCB

Dinara Nurmanova, College Manager, CSS

Diana Sultanbekova, Marketing Officer, CSS

Secretary: A staff from the Dean’s Office

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The Enrollment Management Committee is a coordinating committee that synchronizes marketing, recruitment, promotion and publicity activities of all academic units. It explores, examines, selects, and implements strategies and tactics to improve the overall performance of the enrollment process at KIMEP at all levels (from recruitment admission, retention up to graduation).

The committee identifies issues & problems, discusses solutions, and implements recommendations from academic units in order to improve overall enrollment processes, and ensures enrollment growth. Driven by enrollment data & market analysis and in the framework of academic unit’s and

KIMEP strategic plans, this committee develops and implements promotion, recruitment and retention plans. The Committee reports to the Ex.VP.

Admission and Scholarship Committee (Committee of the Academic Council)

Membership (voting):

Dana Stevens, VPAA (Chair)

Shiraz Paracha, Dean of Student Affairs

Dilbar Gimranova, Senior Lecturer, BCB representative

Alma Raissova, Acting Dean of CCE (currently replaced by Raushan Zhaparova)

Kenneth Saycell, Director of Language Center

Natalya Miltceva, Director of Admissions

John Dixon, Dean of CSS

John Wright, Director of Law School

Sanithia Boyd, Interim Dean of GE

Davranbek Tashbayev, CSS3 student

Nurlana Batyrbekova, BCB3 student

Yerlan Kattabekov, CSS4 student

Resource Persons (non-voting):

Ewan Simpson, Executive Director, Office of the President (observer)

Oxana Shegay, Director, Student Financial Services Department

Pavel Kim, Director of Enrollment Management

Sholpan Zhumabayeva, Senior Admission Officer

Ronald Voogdt, Director of International Relations office

Secretary: A staff from EM unit

This committee creates and recommends to the President and the Academic Council policies in all areas of admissions & scholarship.

Duties:

1. To formulate and recommend undergraduate and graduate scholarship policy to Academic

Council;

2. To review and approve terms of reference for all scholarships, bursaries and other academic awards and prizes and to report its decisions on these matters to Academic Council;

3. To select individual recipients of undergraduate and graduate awards and prizes where judgment is required in the selection process;

4. To recommend to Academic Council changes to undergraduate and graduate admissions policy;

5. To recommend to Academic Council the minimum standards for undergraduate and graduate admission to the University;

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6. To act for Academic Council to consider appeals from undergraduate and graduate students who are refused admission or who are denied deferral of their admission.

KIMEP Disciplinary and Grievance Committee (KDGC)

This committee serves as the appeals committee for all employees and students of KIMEP involving issues of professional and personal misconducts. This committee replaces the KIMEP Faculty

Disciplinary Committee (KFDC) as outlined in the FCP 2006 (clause 2.10.4.1). Other matters such as disciplinary & appeal procedures, and penalties etc remain in force as stated in the FCP 2006 clause

2.10.4.1.

The chair is elected from this group at the beginning of the Academic Year and serves for one year.

The chair shall be a faculty member. The chair does not vote, except in cases of a tie.

Faculty elected to this committee cannot serve on College Disciplinary Committees.

If a member of this committee is involved in the disciplinary action as either the initiator or alleged violator, then he/she will be replaced by an alternative representative as appointed by respective unit (s).

The decision of this committee can only be over turned by the President or by the Ex.VP in absence of the President at the recommendation of the KIMEP Executive Committee.

Membership:

Voting:

(a)

Faculty representatives ( to participate and vote in all cases)

(b)

Student representatives ( to participate and vote in cases involving students only)

(c)

Administrative staff representatives ( to participate and vote in cases involving staff only)

John Wright, JUDr, LLM, Director of Law Program

Nurlan Orazalin, MA, MS, CMA, Senior Lecturer, Department of Accounting

Dennis Soltys, PhD, Associate Professor of PA Department

Alma Kudebayeva, Candidate of Sciences, Senior Lecturer, Economics Department

Kenneth Saycell, MA, Director of LC

Yuliya Chulkova, BA, M.A. in Journalism, Lecturer

Kanat Kudaibergenov, D.Sc, Associate Professor, Department of School of GE

Galina Stepanova, Diploma, Director of CISC

Nurlan Bolysbekov, MBA, Director of SSD

Raushan Zhaparova, MA, Director of Professional Development and Certificate Program

Kamila Lukpanova, MPA student

Adlet Zhanatkanov, CSS4 student

Sanat Zhussupbekov, LLM student

Observer:

KIMEP Legal Officer (None voting. To be invited to all cases)

Secretary: A staff from EVP’s Office

Technology and Information Systems Committee

Membership (voting):

Sergei Katsovich, Assistant Vice President for IT & HR: Chair

Galina Stepanova, Director of the Computer and Information Systems Center

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Joseph Luke, Director of the Library

Dana Bayzyldayeva, Bang College of Business

Frederick Emrich, College of Social Sciences

Larissa Savitskaya, Dean of Enrollment Management

Rassim Karibov, Director of EVP’s Office

Daniyar Zhamenov, Director of Finance & Controller

Bauyrzhan Yelshiyev,BCB2 student

Nursultan Alishev, CSS2 student

Batyrbek Bektashev, BCB4 student

Secretary: A staff from Asst VP for IT & HR’s office

The role of the Technology and Information Systems Committee is to recommend solutions for the development and improvement of IT systems to be up to date with the latest trends and conform to the world standards, as well as for adequate provision of IT resources and support for the faculty, students and administration in their endeavors towards achievement of the goals of the Institute. In particular, the Committee terms of reference are as follows:

Monitor and evaluate emerging technologies to ensure the KIMEP’s network, computing and software resources are up-to-date and conform to the world standards.

Assess the technological needs of KIMEP including computer labs, audio-video facilities, PCs,

• and monitor enrollment increases to assure ratios meet target levels.

Develop and implement technology plan working in conjunction with colleges and units.

Revisit spending goals and budget, and make recommendations.

Determine and recommend needs for Distance Learning programs.

Determine and recommend needs for virtual Library facilities.

The Committee shall meet regularly when needed. This is a management committee which reports to the Executive VP.

Institutional Tender Committee

Membership:

Sergei Katsovich, AVP for IT and HR: Chair

Golam Mostafa, Associate Dean, CSS

Zhanat Alimanov, Assistant Professor, Law Program, BCB

Maganat Shegebayev, Deputy Director, Language Center

Daniyar Zhamenov, Acting Director of Finance & Controller

Joseph Luke, Director of the Library

Adlet Zhanatkanov, CSS4 student

Mansur Khamitov, CSS2 student

Moldir Abdualiyeva, BCB3 student

Contact Person: Shuhrat Gaitov, Financial Analyst

Secretary: Assel Tokina, Executive Assistant of Admin and Finance Department

Terms of Reference:

1.

2.

The Committee conducts public tenders for procurements of goods and services in the amount over 6.000.000 Tenge.

The Committee acts in accordance with the Procurement and Tender Policy, in particular it calls for public tender, to be advertised in newspaper(s). At least three bids must be submitted in sealed envelopes. The companies, which were not pre-qualified, must support their bid submission by copies of state registration documents, license if required, list of completed projects, and recommendations by other customers.

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3.

The Committee makes recommendations to the Executive Vice President, who makes the final decision after consultation with the President.

Operational Tender Committee

Membership (voting):

Daniyar Zhamenov, Budget Director and Controller: Chair

Sergei Katsovich, Assistant VP for IT and HR

Rassim Karibov, Director of the EVP’s Office

Michael Quinn, Communication Director of the President’s Office

Bulekbayev Zhetpistai, Director of Printing House

Sanat Zhussupbekov, LLM student

Davranbek Tashbayev, CSS3 student

Batyrbek Bektashev, BCB4 student

Secretary: Asel Tokina, Executive Assistant of Admin and Finance Department

This committee shall deal with cases that would cost 1 million to 6 .5 million tenge. Cases less than

1 million Tenge are to be approved by Ex. VP and Director of Finance and Controller simultaneously at the recommendation of the unit heads. The submissions and quotation processes are detailed in separate documents. The Committee makes recommendations to the Executive Vice President

(EVP). The EVP after consulting with the Chair of the Committee and the President shall take appropriate action.

Physical and Resource Planning Committee

Membership:

Habibur Rahman, Executive Vice-President

Chair of the Self Study Steering Committee

Sergei Katsovich, Assistant VP for IT and HR

Larissa Savitskaya, Dean of Enrolment Management

Nurlan Bolysbekov, Director of Support Services

Rassim Karibov, Director of EVP’S Office

Elena Danilova, Chief Accountant

1 BCB faculty representative

1 CSS faculty representative

Ali Sarmanov, CSS1 student

Zhomart Baltabekov, BCB1 student

Secretary: A staff from VPAF’S office

This committee considers and recommends on all issues related to acquisition, allocation, usage, development and disposal of all University community and trusts as they relate to academic needs of the university. The Committee makes recommendations to the Executive Vice-President. The

Executive Vice-President seeks the President’s approval for decisions made.

Admin & Support Staff Performance Review, Salary & Promotion Committee

This committee reviews the recommendations of unit committees and /or unit heads on staff planning, staff needs, staff hiring , staff performances , staff welfare, compensations, annual increments, bonuses, promotion and staff trainings for all units at KIMEP. The unit committees dealing with such matters make recommendation to this committee. The committee makes recommendation to the President.

Receives and reviews recommendations from all units across KIMEP

Reviews and approve admin and support staff needs and hiring plans

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Create or eliminate staff positions

Performances review, promotions and demotions

Salary, salary ranges, annual increments, bonuses, allowances, awards and recognitions

Membership:

M.H. Rahman, Executive VP

Dana Stevens, Vice President of Academic Affairs

Ewan Simpson, Executive Director of the President’s Office

Sergei Katsovich, Assistant VP for IT & HR

Secretary: One staff from the office of the asst VP for IT & HR office

Resource persons:

Nurlan Bolysbekov, Director of SSD

Anna Marinushkina, HR Manager

Each unit head should submit the unit needs and recommendations to the office of asst VP for IT &

HR. The secretary of the committee convenes the meeting of the committee. Recommendations are submitted to the EVP. The EVP sends the recommendation to the President for final approval.

Budget Committee

Membership:

Ronald Voogdt, Director of International Relations and Interim Dean of EM, Chair

Dana Stevens, Vice-President for Academic Affairs

Ewan Simpson, Executive Director, President's Office

Larissa Savitskaya, Dean of Enrolment Management

Daniyar Zhamenov, Budget Director and Controller

Simon Tai, Associate Professor, BCB

Azhar Baisakalova, Senior Lecturer, PA department

Mujibul Haque, Associate Dean for MBA and ExMBA Programs/Associate Professor of Finance

Yoon Shik Han, Assistant Professor of Accounting

Maganat Shegebayev, Deputy Director of LC

Moldir Abdualiyeva, BCB3 student

Adlet Zhanatkanov, CSS4 student

Daniyar Tasmagambetov, BCB4 student

Secretary: a staff from Accounting & Finance

This committee is appointed by and reports to the Presiden or by the Executive VP when delegated by the President. The Committee formulates budgetary and financial policies; Receives and reviews budgets from all units, and produces a consolidated budget; Reviews financial planning and the annual operating and capital budget. The Committee makes recommendations to the President or to the Executive VP in President’s absence.

In particular this committee shall:

1.

2.

Examine main elements, criteria, conditions and assumptions of annual budget, and suggest changes, if any.

Conduct a review of the budgetary policies, procedures and practices for the purpose of enhancing financial operational efficiencies of the Institute.

3.

4.

5.

Provide guideless and assistance to colleges and units in the preparation of their annual budget.

Receive, review and consider budgets prepared by colleges and units, and prepare a consolidated budget for entire KIMEP.

Advise KIMEP on the financial and budgetary implications of investments in new constructions, renovations, equipment, staff and faculty hiring, and establishment of new units, etc.

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Internal Auditing Committee

Membership:

This committee is independent of the management and reports to the President or to Ex.VP when delegated).

A faculty member who has knowledge, experience and expertise in auditing to serve as the chair

Chief Budget & Budget Financial Controller

1 faculty from Finance Department

1 faculty from Accounting Department

Secretary:

The Internal Audit Committee is appointed by the President of KIMEP, or by the Ex.VP when delegated, to ensure the following:

1.

2.

3.

The integrity and accuracy of the financial statements and accounting information control systems of KIMEP

The independent auditors' qualifications, independence, and performance

The compliance by KIMEP with legal and regulatory requirements.

In particular, this committee shall:

1.

Work with management to confirm systems are in place and follow approved policies and

2.

3.

procedures for operational, financial and tender functions.

Review the effectiveness of operational, financial and tenders processes and ensure proper documentation supports all tenders in order to maintain transparency and integrity.

Plan, organize and carry out the internal audit and tender functions including the

4.

preparation of an audit plan that fulfils the responsibility of the position, scheduling work and estimating resource needs.

Make recommendations on the systems and procedures being reviewed, report findings and recommendations and monitor management’s response and implementation.

5.

6.

7.

8.

Review and report on the accuracy, timeliness and relevance of the operational, financial, tender information provided to management.

Provide both the Executive Vice President and Vice President of Administration and

Finance with an opinion on the internal controls and improvements in systems and documentation on an annual basis.

Work cooperatively with management and staff.

Conduct any reviews or task requested by the President or relevant board of trustees committee, provided such reviews and tasks do not compromise the independence or objectivity of the internal audit function.

Meetings:

The Internal Audit Committee shall meet as often as it determines, but not less frequently than quarterly. The Internal Audit Committee shall meet at each in-person meeting with the controller, internal auditor and the independent auditors in separate executive sessions, and also in executive session with only the Committee members. The Internal Audit Committee may request any officer or employee of the Institute or the Institute's outside counsel or independent auditors to attend a meeting of the Internal Audit Committee.

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