community safety and planning cabinet panel

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MEMORANDUM
___________________________________________________________________________
To:
All Members of the Panel,
officers named for actions.
From:
Legal and Member Services
Ask for: Nicola Cahill
Ext:
25554
My ref:
Your ref:
COMMUNITY SAFETY AND PLANNING CABINET PANEL
3 NOVEMBER 2014
MINUTES
ATTENDANCE
MEMBERS OF THE PANEL
C Clapper, M Cowan, H K Crofton, J G L King, P F J Knell, A Lee,
L F Reefe (substituting for E M Gordon), P A Ruffles, R A C Thake (Chairman),
Upon consideration of the agenda for the meeting of the Community Safety and
Planning Cabinet Panel on 3 November 2014 as circulated, copy annexed,
conclusions were reached and are recorded below:
Note: No declarations of interest were made at this meeting.
CHAIRMAN’S ANNOUNCEMENT
The Chairman advised that following a request from the Police and Crime
Commissioner that items 8 and 9 would be considered first. Following which
a brief overview of items 3,4,5 and 6 would be provided by Julie Greaves.
The presentation may be viewed at http://www.hertsdirect.org/yourcouncil/civic_calendar/commsafplancp/18313595/.
PART 1
ACTION
1.
PUBLIC PETITIONS
There were none.
2.
MINUTES
The minutes of the 10 September 2014 Cabinet Panel were
agreed as a correct record.
3.
MINERALS AND LOCAL PLAN REVIEW – PROPOSED WAY
AHEAD
[ Officer Contact: Julie Greaves
3.1
Minutes
Tel: 01992 556227]
Members considered a report which set out the main issues
which need addressing in reviewing the Hertfordshire Minerals
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Local Plan. The Cabinet Panel were advised that the issues
would be subject to public consultation to inform the review of the
plan. The report outlined the importance of planning for minerals
at national and local levels.
3.2
The Cabinet Panel were advised that the County Council as
Minerals Planning Authority had a statutory duty to produce a
Minerals Local Plan for the county. The Minerals Local Plan sets
out the apportionment of minerals to be planned for, identifies
sites which have viable reserves for extraction and contains
policies against which mineral planning applications can be
assessed. The Minerals Local Plan must plan for a steady and
adequate supply of aggregates based on information presented
within the Hertfordshire Local Aggregate assessment.
3.3
Members acknowledged minerals as important natural resources
which make an essential contribution to the nation’s prosperity,
infrastructure and quality of life.
3.4
It was noted that Hertfordshire’s apportionment figures for sand
and gravel was 1.39 tonnes per year, taking into account the
seven year ‘rule’, this meant that at any one time there should be
planning permission for a total of 9.73 million tonnes of sand and
gravel. Members were advised that the level of the land bank was
monitored annually via the Authority’s Monitoring Report and the
Local Aggregates Assessment. Additionally it was noted that
there was a requirement to maintain a landbank for 25 years
reserves of brick clay.
3.5
The major issues to be examined and reviewed were identified as
follows:
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3.6
Minutes
Hertfordshire’s Vision and Objectives for minerals planning
Hertfordshire’s Sustainability Objectives for minerals
planning
The need to identify further sites for mineral extraction
(sand and gravel)
The need to safeguard mineral from being sterilised by
built development
The need to identify reserves of brick clay (25 years)
The plan production was set to incorporate public consultation at
several stages, the process would also be subject to consultation
with all stakeholders in the minerals and local plan process
which, in accordance with the Duty to Cooperate, would include
consultation with district and borough councils.
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CONCLUSIONS
3.7
The Cabinet Panel recommended to Cabinet the proposed way
forward for the Minerals Plan and review as detailed in this report
and in particular:
i) That the plan period length be 15 years with the
identification of a further seven years supply of sand
and gravel to meet the requirements at the end of the
plan period
ii) The tonnage to be planned to be based on the national
apportionment figure or other appropriate figure agreed
by the East of England Aggregates Working party for
mineral planning purposes.
4.
LOCAL AGGREGATE ASSESSMENT
[ Officer Contact: Julie Greaves
Tel: 01992 556227]
4.1
The Cabinet Panel considered a report which provided an update
to the Hertfordshire Local Aggregate Assessment (LAA), which
provided an assessment regarding the local sand and gravel
provision against the requirements set out in the national
Planning Policy Framework.
4.2
Members were advised that the County Council had a duty under
the NPPF (National Planning Policy Framework) to produce a
Local Aggregate Assessment, the document is reviewed on an
annual basis.
4.3
It was noted that the Local Aggregate Assessment had formed
part of the Authority’s Monitoring Report in previous years,
however it had been reported on separately owing to its
importance in informing the evidence base for the Minerals Local
Plan as it set out the details of aggregate supply and demand.
4.4
In debate members requested that officers ensure that the
summary of the housing projections outlined for the district and
borough councils were in line with current figures as identified in
local plans.
CONCLUSIONS
4.5
Minutes
The Cabinet Panel considered the Local Aggregate Assessment
to provide a suitable level of information to assist with the review
of the Minerals Local Plan based on the most appropriate
forecasted requirements of sand and gravel for the county,
according to the latest national and local information.
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5.
ADOPTION OF THE MINERALS AND WASTE DEVELOPMENT
SCHEME
[Officer Contact: Julie Greaves
Tel: 01992 556227]
5.1
The Cabinet Panel considered a report which advised them of
changes made to the Hertfordshire Minerals and Waste
Development Scheme (MWDS) and the timetable for document
production.
5.2
Officers advised that the timetable for the revised Minerals Local
Plan, along with its key mile stones were considered realistic and
achievable. It was anticipated that public engagement would be
undertaken July- September 2015, with public consultation on the
draft plan anticipated to take place between September and
October 2016, it was expected that the plan would be submitted
to the Secretary of state in August 2017 with anticipated
implementation in July 2018. It was highlighted that the timetable
for the implementation of the plan would include four intervention
points for public consultation.
CONCLUSIONS
5.3
The Cabinet Panel considered the revised Hertfordshire Minerals
and Waste Development Scheme and the new timetable
(attached as appendix 2 to the report) and recommended
approval of the new timetable to Cabinet and County Council.
6.
MINERALS AND WASTE DEVELOPMENT FRAMEWORKAUTHORITY’S MONITORING REPORT
[Officer Contact: Julie Greaves
Tel: 01992 556227]
6.1
Members considered the Authority’s Monitoring Report (AMR) for
the Minerals and Waste planning documents in Hertfordshire. It
was noted that the AMR (previously known as the Annual
Monitoring Report) had been produced in accordance with The
Town and Country Planning (Local Planning) (England)
(regulations) 2012.
6.2
The Cabinet Panel were advised that the AMR allowed for careful
monitoring of progress of plan making in relation to minerals and
waste, and assisted in the identification of gaps in the evidence
base.
6.3
In relation to the Minerals and Waste Plan policies not
implemented, it was highlighted that Regulation 34 of the 2012
Town and Country Planning Act required each local planning
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authority to identify development plan policies that were not being
implemented. It was noted that all 21 policies listed in the Waste
Core Strategy and Development Management Policies had been
used to determine applications in the period 1 April 2013 and 30
September 2014, as such no additional steps were required to
ensure their future application when determining planning
applications for waste management development.
6.4
In general discussion Members raised the following
i) Concern in relation to the figures outlined at page 6 to the
report which stated that 34.7% of waste arisings collected
in Hertfordshire (local authority collected waste) went to
landfill.
ii) Requested that table 26 within the Hertfordshire Waste
Development Framework – AMR be amended to include
the previous year’s statistics in relation to the overall
reduction in the number of yearly breaches of planning
control.
iii) Highlighted their disappointment at the 55% response rate
achieved in relation to waste surveys sent out to all known
waste operators in the county. Officers advised that the
80% target had not been achieved despite follow up
telephone calls and reminders being sent in June, July
and August 2014. The Executive Member advised that,
pending advice from Officers he would give consideration
to writing to the relevant Government Minister to request
that consideration be given to requiring waste operators to
respond to the Waste Planning Authority’s annual surveys.
iv) Requested that additional focus be placed upon
composing within the recycling stream.
CONCLUSIONS
6.5
The Cabinet Panel:
i) Commented on the AMR attached as appendix 2 to the
report as outlined above, and;
ii) Acknowledged that the AMR would be placed on the
County Council’s website.
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7.
CONSULTATION BY MANCHESTER AIRPORTS GROUP ON
A SUSTAINABLE DEVELOPMENT PLAN FOR LONDON
STANSTED AIRPORT
[Officer Contact: Paul Donovan
Tel:01992 556289]
7.1
The Cabinet Panel considered a report which provided a draft
response to a consultation by Manchester Airports Group (M.A.G)
on its draft Sustainable Development Plan (SDP) for London
Stansted Airport.
7.2
Members were advised that the consultation on the sustainable
development plan was due to close in early November. The SDP
comprised 5 themes, community, economy, surface access,
environment and land use. It was noted that each of the themes
contained background and contextual information, presented
outputs from existing evidence and highlighted where additional
evidence was to be obtained. The SDP also set out the Airports
aims, policies objectives and targets.
7.3
Officers advised that they sought commitments from M.A.G in
relation to noise, and in particular ‘night noise’. Members
welcomed M.A.G’s positive stance in regarding rail
improvements, however concerns were raised in relation to the
infrastructure surrounding the site should throughput be
increased to permitted capacity.
CONCLUSIONS
7.4
The Cabinet Panel considered the draft response as attached to,
and summarised in, the report represented an appropriate
approach for the Chief Executive and Director of Environment (in
consultation with the Executive Member for Community Safety
and Planning) to take in responding to the consultation.
8.
POLICE AND CRIME COMMISSIONER
[Officer Contact: Paul Donovan
Tel: 01992 556289]
8.1
The Police and Crime Commissioner presented an update report
to the Cabinet Panel which provided an overview of activities he
had undertaken since the last Community Safety and Planning
Cabinet Panel.
8.2
In particular he highlighted partnership working undertaken in
relation to establishing a Mental Health Concordat, highlighted
the importance of the Community Safety partnership and advised
that a step change was underway in relation to commissioning
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services for victims, the Cabinet Panel were advised that from
April 2015 Police and Crime Commissioners will be responsible
for commissioning the majority of emotional and practical support
services for victims of crime locally.
8.3
The Panel noted that the Police and Crime Commissioners early
thoughts in relation to the precept for the forthcoming financial
year, he advised that he anticipated it would be frozen for a
further year.
8.4
Following concerns raised at the previous Cabinet Panel in
relation to the ‘Drive Safe’ initiative the Police and Crime
Commissioner had directed a change of approach, he had
instructed that the administrative element of the scheme be dealt
with via alternative means, freeing volunteers to spend their time
out on the roads. It was also noted that it the PCC was
investigating the possibility of updating equipment for use by
volunteers that would be more easily transportable.
8.5
Members requested information from the PCC regarding financial
support provided other organisations in relation to Domestic
Violence.
CONCLUSIONS
8.6
The Cabinet Panel thanked the Police and Crime Commissioner
for his report and presentation.
9.
POLICE AND CRIME PANEL
9.1
Peter Ruffles the Police and Crime Panel (PCP) representative
advised that the PCP had not met since the September meeting
of the Cabinet Panel.
9.2
The Cabinet Panel were advised of progress in relation to the
recommendations of the PCP Topic Group as follows:
i) Improvements were reported in relation to attendance at
PCP meetings;
ii) Investigation in to webcasting was being undertaken to
address concerns re public attendance;
iii) Noted that Hertfordshire’s PCC was more readily available
to the public than those in other counties.
CONCLUSIONS
9.3
Minutes
The Cabinet Panel thanked the PCP representative for his
update.
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Kathryn Pettitt
Chief Legal Officer
Minutes
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