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Academic Senate
2008-2009
Irvine Valley College, 5500 Irvine Center Drive, Irvine, California 92618 asenate@ivc.edu 949/451-5408
Minutes
Meeting of the Representative Council
Thursday, August 28, 2008
2 - 4 p.m., B103
Senate Officers:
Wendy Gabriella, President:
Traci Fahimi, Vice President:
Greg Bishopp, Past President:
Lisa Davis Allen, Recorder:
Jeff Kaufmann, Chair, Ac. Affairs:
Kathy Schmeidler, Chair, Courses:
Senators:
Business Science:
Kenn Bennett
Dave Shinnick
Fine Arts
Stephen Rochford
Sean McMullen
Guidance & Counseling
Bari Rudmann
Steve Lee
Health/PE/Athletics
Tom Pestolesi
Martin McGrogan
Present
Present
Present
Absent
Present
Absent
Present
Proxy
Present
Absent
Present
Present
Absent
Present
Humanities & Languages
Roy Bauer
Julie Willard
Library Services
Carol Wassmann
Fred Forbes
Life Sciences & Technologies
Priscilla Ross
Diana Hurlbut
Math/CIS/Engineering
Miriam Castroconde
Terry Barbee
Dottie Sherling (alternate)
Present
Absent
Present
Present
Present
Present
Absent
Physical Sciences & Technology
Ray Chandos
Social & Behavioral Sciences
Elizabeth Chambers
Yemmy Taylor
Adjunct Faculty
Jerry Rudmann
A.
CALL TO ORDER
The meeting was called to order at 2:09 p.m.
B.
PROCEDURAL ITEM
Procedural Item 1: Seating of Senators
Discussion: President Gabriella asked the senators to ratify her appointment of
the Senators elected by their constituencies and seat them.
Actions Taken: (1) Motion passed: The Representative Council ratifies President
Gabriella’s appointment of Senators and seats them.
M: Bauer
S: Bennett
Y: 15
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Representative Council, 28 August 2008
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Present
Present
N: 0
A: 0
Absent
Present
Present
Present
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C.
ADOPTION OF AGENDA
Item 1: Adoption of Agenda
Discussion: President Gabriella, citing Brown Act section 54954.2B2, asked the
Senate to insert an action item—the Committee Grid—which was left out of the
agenda by mistake. The omission of the Committee Grid constitutes an
“emergency situation”. The Brown Act section cited above permits the insertion
of an agenda item without the normal waiting period under such circumstances.
Failure to act on the Committee Grid today would result in no seating of
committee members, and would slow or halt College business.
Actions Taken: (1) Motion passed: Adopt the agenda with the Committee Grid
inserted after Item 1 as “Procedural Item 2”.
M: Ross
D.
S: Chambers
Y: 15
N: 0
A: 0
PROCEDURAL ITEM
Procedural Item 2: Committee Grid
Discussion: President Gabriella submitted the Committee Grid for approval by
the Representative Council.
Actions Taken: (1) Motion passed: The Representative Council approves the
seating of committee members as outlined on the Committee Grid.
M: Ross
S: Bishopp
Y: 15
N: 0
A: 0
E.
INTRODUCTION OF GUESTS
Guests Present: Craig Justice, Vice President, Instruction; Joanne Chen, Faculty,
School of Humanities and Languages; Mahta Rezaian, SLO assistant and research
intern.
F.
PUBLIC COMMENTS
Public Comments were made by: Roy Bauer
G.
RECORD OF THE PREVIOUS MEETING
Item 2: Approval of Minutes
Discussion: None
Action Taken: Minutes were approved.
M: Bauer
S: Schmeidler
Y: 18
H.
N: 0
A: 0
REPORTS OF STANDING COMMITTEES
Academic Affairs: Jeff Kaufmann reported that the first Academic Affairs
meeting will be held at the place and time listed on the Committee Grid on September 10,
2008. The committee needs a member from the Physical Education, Health and Athletics
department.
Curriculum: No report
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I.
CONSENT CALENDAR
Discussion: No discussion as no items were removed from consent calendar.
Actions Taken: Consent calendar items approved as listed in the agenda.
2008-2009 Faculty Hiring Committees – Update
Dance-Replacement-Simon Davies
Drafting/CAD Hiring – Urell, McGrath, Mather,
SC
Faculty
Vice Chancellor Technology & Learning Services Hiring
Committee: Bob Urell
Facilities Manager Hiring Committee (IVC): Ted Weatherford
Articulation Agreements – Approved
Summer Grievance Panel – Yemmy Taylor
Ratify: EXPT 389 and EXPT 489 for the 2008-2009 Catalogue
Ratify: ESL 380 and ESL 480 for the 2008-2009 Catalogue
Rescind Approval of Math 350 Pre-qualifications
M: Rochford
J.
S: Bauer
Y: 17
N: 0
A: 0
OLD BUSINESS
Item 3: Curriculum Revisions for 2008-2009
Discussion: None. The Curriculum Committee has not yet begun its work.
Action Taken: None.
Item 4: Accreditation Progress Report Due 10-15-08
Discussion: President Gabriella reported that the General Assembly Senate
Meeting during flex week was well attended and that the Accreditation Focus
Group is working to incorporate a transitional paragraph into Recommendation 8
explaining how stated progress activities relate to the climate of hostility, fear,
cynicism and despair. She also reported that the Focus Group is working to
incorporate language into Recommendation 6 regarding board of trustees
education. Both of these additions are in response to suggestions raised during
flex week presentations. President Gabriella thanked the members of the Focus
Group and Martin McGrogan, for his role in asking for expanded faculty
participation on the Focus Group.
Action Taken: None. Item was for information only.
Item 5: Recommendation 7 (Planning and Decision-Making Manual)
Discussion: President Gabriella reported that the manual has been circulated to
all constituent groups and that she has received no suggestions for edits or
changes. Greg Bishopp noted that the document is a “living document” that will
be subject to change as campus policies and procedures change.
Action Taken: The Representative Council approved the Planning and DecisionMaking Manual.
M: Bishopp
S: Bauer
Y: 18
N: 0
A: 0
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Item 6: IVC Effective Participation/Planning Process Flow Chart
Discussion: President Gabriella updated the Rep Council on the “chart of
boxes” representing effective participation and communication among and
between campus committees, task forces and focus groups. After brief discussion
about what the arrows in the diagram meant, it was suggested that they be
removed for the sake of simplification and clarity. President Gabriella reported
that the Commencement Task Force was also to be moved to accurately reflect its
reporting relationship.
Action Taken: The Representative Council approved the Effective
Participation/Planning Process Flow Chart with two changes: (1) remove the
arrows and (2) move the Commencement Task Force.
M: Bishopp
S: Ross
Y: 18
N: 0
A: 0
Item 7: Accreditation Focus Group Recommendations
Discussion: President Gabriella explained that Attachment C is a summary of
the recommendations of the Accreditation Focus Group—items that need to be
followed up on and addressed as we write the 2010 Accreditation Report.
Action Taken: None. Item was for information only.
Item 8: Accreditation Survey—Review Questions
Discussion: Jerry Rudmann explained that a Pilot Survey utilizing the questions
in Attachment D will be conducted in Fall 2008. Based on feedback from the
Pilot Survey, adjustments will be made as needed to the survey instrument and a
campus-wide survey will be conducted in Spring 2008 and annually each Spring
thereafter. Two substantive issues were raised from the floor: (1) whether or not
to include a broad question or set of questions simply asking people to rank
themselves on a “despair” meter, “cynicism” meter, “hostility” meter and “fear”
meter, instead of breaking these feelings down into smaller components; and (2)
whether or not faculty should be asked to what extent they are familiar with
adjunct faculty hiring procedures. No decision was made regarding the
incorporation of these suggestions into the survey instrument.
Action Taken: None. Item was for information only.
Item 9: Special Representative Council Meeting—Consultant Site Visit
Discussion: President Gabriella reminded faculty of the special Representative
Council meeting to be held Thursday, September 4, 2-3:30 p.m. in room B103
and of the Open Forum, scheduled to be held in the PAC from 2-3:30 September
2—but will likely be re-scheduled to a room more conducive to interaction
between the public and the consultant. There were numerous inquiries from the
floor about who the consultant is, who hired him, who he reports to, what types of
reports he will submit, and how or if those reports would be incorporated into our
own accreditation document. President Gabriella and Vice President of
Instruction Justice admitted that some of the information provided to them was
incomplete, but that Bill Vega had been Chancellor of a multi-college district
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(Coast), was coming here to “validate facts”. What report he would produce and
who would see that report were unclear at the time of the meeting.
Action Taken: None. Item was for information only.
Item 10: 2009-2010 Faculty Hiring Priority List
Discussion: Jeff Kaufmann explained the process used to generate the Full Time
Faculty Hiring Priority List for 2009-2010. The process itself may need some
revisions and clarifications, for example on what constitutes a “replacement”, but
the process revision question will be dealt with later in the year under a separate
agenda item. Wendy Gabriella reported that 50% law concerns may once again
lead to no hiring in certain areas. Counseling and library reps both conveyed the
opinion that their schools were far short on Full Time Faculty (counseling felt
they should have 13, but actually have 4; library felt they should have 7, but
actually have 3). Craig Justice reported that the Deans Council is going to be
developing a more “scientific” process for generating Tier 3 priorities.
Action Taken: Motion passed. The Representative Council approves the 20092010 Faculty Hiring Priority List.
M: Bauer
S: Ross
Y: 18
N: 0
A: 0
Item 11: 2010 Accreditation Self Study Co-Chair
Discussion: President Gabriella stated that the current Accreditation Focus
Group worked so well together that she is hoping it will stay intact for the 2010
Accreditation Self Study. Jerry Rudmann currently serves as co-chair and he was
nominated to serve again in this capacity for the 2010 Accreditation Self Study.
Actions Taken: (1) Motion passed. The Representative Council nominates Jerry
Rudmann as co-chair of the 2010 Accreditation Self Study. Wendy Gabriella was
nominated in April of 2008.
M: Ross
S: Rochford
Y: 19
N: 0
A: 0
(2) Motion passed. The Representative Council closes co-chair
nominations and appoints Jerry Rudmann and Wendy Gabriella as co-chairs of
the 2010 Accreditation Self Study.
M: Rochford
S: Bauer
Y: 19
N: 0
A: 0
Item 12: Dean, School of Humanities & Languages, Social and Behavioral
Sciences and Library Hiring Committee (Dan Rivas)
Discussion: Note: Traci Fahimi, Senate Vice President, presided during this
item because Wendy Gabriella left the room to take a phone call. Traci Fahimi
explained that Dan Rivas had withdrawn his nomination because, as a current
dean, he cannot fill a faculty seat on the committee. The affected schools were
asked to find nominees to forward to the Senate for nomination and appointment
at the 11 September 2008 Representative Council meeting. It was explained that
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at this point, although there are three schools affected by the new dean hire, there
are only two faculty seats on the committee—one appointed by the senate and the
other by the faculty association. The senate cabinet has requested that the college
president allow a third faculty seat on this committee, but a decision has not been
made at this time. The position closes at the end of September.
Action Taken: None.
K.
NEW BUSINESS
Item 13: Fall-Spring 2008-2009 Representative Council/Cabinet Meeting
Dates
Discussion: Note: Traci Fahimi, Senate Vice President, presided during this
item because Wendy Gabriella left the room to take a phone call. There was no
discussion.
Action Taken: Motion passed. The Representative Council adopts the
Representative Council and Senate Cabinet meeting dates as outlined in
attachment F.
M: Bishopp
S: Ross
Y: 17
N: 0
A: 0
Item 14: Revisions Commencement Task Force
Discussion: President Gabriella reported that in reviewing college planning and
decision making and creating the planning and decision making flow chart,
misconceptions about the composition and charge of the Commencement Task
Force needed correction and clarification. The senate cabinet and college
president recommend that the Commencement Task Force, which makes macropolicy decisions about the commencement ceremony, report directly to the
President’s Executive Council, which has the advantage of unifying both the
academic and student services interests in the ceremony.
Action Taken: Motion passed. The Representative Council recommends adding
an Instructional Dean to Co-chair the Task Force and adding the Vice President of
the Academic Senate and the Chair of Academic Affairs as members of the
Commencement Task Force.
M: Bishopp
S: Ross
Y: 17
N: 0
A: 0
Item 15: Revisions to SPOBDC—Additional Charge
Discussion: President Gabriella reported that the Accreditation Focus Group
recommended that SPOBDC take responsibility for the annual review and
evaluation of the role of leadership, college governance, and decision-making
processes to ensure their continued integrity and effectiveness.
Action Taken: Motion passed. The Representative Council recommends that
SPOBDC take responsibility for the annual review and evaluation of the role of
leadership, college governance, and decision-making processes to ensure their
continued integrity and effectiveness.
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M: Rochford
S: Bennett
Y: 18
N: 0
A: 0
Item 16: Revisions to Institutional Effectiveness Committee—Additional
Charge
Discussion: President Gabriella reported that the Accreditation Focus Group
recommended that the Institutional Effectiveness committee be in charge of
administering the Annual Survey in collaboration with the Office of the President.
Action Taken: Motion passed. The Representative Council recommends that the
Institutional Effectiveness committee be in charge of administering the Annual
Survey in collaboration with the Office of the President.
M: Rochford
S: Bennett
Y: 18
N: 0
A: 0
Procedural Motion: Extend Meeting 5 minutes
Discussion: None.
Action Taken: Motion passed. The Representative Council extends the meeting
until 4:05 p.m.
M: Bishopp
S: Bennett
Y: 15
N: 1
A: 0
Item 17: Discussion—Student Success/Access & Matriculation--Student
Equity Plan
Discussion: President Gabriella reported that there was confusion about whether
the Student Equity Plan was included as a charge of the Student
Success/Access/Matriculation Committee or the Institutional Effectiveness
Committee (IEC). After review of the 2005 Student Equity Plan, which is
extremely similar to the more recent Institutional Effectiveness Report produced
by the Institutional Effectiveness Committee, the cabinet recommends that the
IEC take charge of this report.
Action Taken: Motion passed. The Representative Council recommends that the
Student Equity Plan be placed under the charge of the Institutional Effectiveness
committee
M: Bauer
S: Rochford
Y: 18
N: 0
A: 0
Item 18: Institutional Effectiveness Report
Discussion: President Gabriella reported that a draft of the Institutional
Effectiveness Report (IER) is currently being circulated and reviewed.
Action Taken: None.
Item 19: IVC 25th Anniversary Work Group
Discussion: President Gabriella asked senators to seek nominees from their
schools. Nominations remain open. Diane Oaks is the chair of this work group.
Action Taken: None.
L.
REPORTS OF SPECIAL COMMITTEES
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No reports
M.
PRESIDENT’S REPORT
No report
N.
ANNOUNCEMENTS AND OPEN FORUM
No announcements
O.
ADJOURNMENT
The meeting was adjourned at 4:03 p.m.
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