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Academic Senate
2008-2009
Irvine Valley College, 5500 Irvine Center Drive, Irvine, California 92618 asenate@ivc.edu 949/451-5408
Minutes
Meeting of the Representative Council
Thursday, February 26, 2009
2 - 4 p.m., A205
Senate Officers:
Wendy Gabriella, President:
Traci Fahimi, Vice President:
Greg Bishopp, Past President:
Lisa Davis Allen, Recorder:
Yemmy Taylor, Chair, Ac. Affairs:
Kathy Schmeidler, Chair, Courses:
Senators:
Business Science:
Kenn Bennett
Dave Shinnick
Fine Arts
Stephen Rochford
Matt Tresler
Guidance & Counseling
Bari Rudmann
Steve Lee
Health/PE/Athletics
Tom Pestolesi
Martin McGrogan
Present
Present
Absent
Present
Present
Present
Absent
Present
Present
Present
Present
Present
Proxy
Present
Humanities & Languages
Roy Bauer
Julie Willard
Library Services
Carol Wassmann
Fred Forbes
Life Sciences & Technologies
Priscilla Ross
Diana Hurlbut
Math/CIS/Engineering
Miriam Castroconde
Terry Barbee
Dottie Sherling (alternate)
Ray Chandos
Social & Behavioral Sciences
Elizabeth Chambers
Donna Gray
Adjunct Faculty
Jerry Rudmann
CALL TO ORDER
President Wendy Gabriella called the meeting to order at 2:04 p.m.
B.
ADOPTION OF AGENDA
Item 1: Adoption of Agenda
Discussion: Agenda reordered at the request of Senate President Gabriella.
Actions Taken: Motion passed: Adopt the agenda with the following changes:
Item 4, 8, 10, 21 and 22 will be reordered to accommodate counselors, senators
and guest speakers.
S: Willard
Y: 14
Minutes
Representative Council, 26 February 2009
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Present
Proxy
Present
Present
Proxy
Present
Absent
Physical Sciences & Technology
A.
M: Bauer
Present
Present
N: 0
A: 0
Absent
Present
Present
Present
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C.
INTRODUCTION OF GUESTS
Guests Present: Craig Justice, Vice President of Instruction. Joanne Chen,
Chinese Instructor.
D.
PUBLIC COMMENTS
None.
E.
RECORD OF THE PREVIOUS MEETING
Item 2: Approval of Minutes
Discussion: None
Action Taken: Minutes were approved.
M: Bauer
S: Rochford
Y: 16
N: 0
A: 0
F.
REPORTS OF STANDING COMMITTEES
Academic Affairs: No Report
Curriculum: Curriculum Committee Chair Kathy Schmeidler reported:
1) The newly-formed Technical Review Group “TR2” met informally to
establish a schedule and set of goals for reviewing courses with ID
numbers above 200.
2) The Curriculum Committee is reviewing the Distance Education policy
development, and considering the current draft’s effectiveness and
modality. Discussions include concerns over instructor/student contact.
Chairman Schmeidler encouraged faculty comments and/or concerns.
3) Chair Schmeidler announced that the Curriculum Committee currently is
addressing new courses and curriculum expansion in Career Technical
Education.
4) Curriculum Committee continues to look at options to streamline the
Curriculum process.
G.
CONSENT CALENDAR
Discussion:
1) Nominations remain open for the Grievance Panel Pool.
2) Revised Spring 2009 College Committee Appointments document was
distributed. Any concerns and/or comments should be sent to asenate@ivc.edu.
Action(s) Taken: Motion passed; The Academic Senate moved to accept the
Consent Calendar.
M: Bauer
S: Willard
Y: 18
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N: 0
A: 0
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H.
OLD BUSINESS
Item 3: Curriculum Revisions for 2008-2009
Discussion: Curriculum was posted on the Intranet for review and approval.
General Senate discussion addressed current curriculum postings and the general
approval process. The Academic Senate moved to approve the recommendations
of the Curriculum Committee.
Action(s) Taken: Motion passed; The Representative Council approved the
recommendations of the Curriculum Committee.
M: Rochford
S: Fahimi
Y:19
N: 0
A: 0
Item 4: Faculty Hiring Committee Appointments Update
Discussion: President Gabriella announced that all 2009-2010 Faculty Hiring
Committee member appointments were complete. President Gabriella noted that
President Roquemore has made his three appointments per Hiring Committees,
and reminded the Senate “we do not approve the College President’s three
appointments. The Senate is responsible for the four faculty appointments as
recommended by the Department Chairs”. In addition, President Gabriella pointed
out that various related position announcements had either closed or were nearing
closure; and that all Human Resource Specialists would be contacting Hiring
Committee chairs to identify discipline experts who can check candidates’
minimum qualifications.
Action(s) Taken: None.
Item 5: Bookstore Task Force
Discussion: Task Force Representative Diane Hurlbut reported that the following
topics had been addressed during an extensive meeting with Bookstore
representatives:
1. The Bookstore will contribute to the Emeritus Faculty Benefits package,
but currently has not identified specific contributions.
2. The Bookstore will make efforts to improve communication with faculty
concerning course book orders in the following areas:
a. Faculty-requested order size vs. Bookstore-determined order size
b. New vs. used copy availability
c. Additional recommended course materials determined by the
Bookstore management without faculty consultation
d. Edition changes without faculty consultation
3. The Bookstore has requested greater access to enrollment statistics in
order to more address course needs.
Senate discussion followed.
Action(s) Taken: None
Item 6: Emeritus Status for Retirees – Update
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Discussion: Vice President Traci Fahimi is working with Dean David Gatewood
to establish Emeritus benefits on both the College and District levels. In addition
to Emeritus benefits, VP Fahimi and Dean Gatewood are considering
development of a membership-based emeritus benefits package to further enhance
collegiality, encourage community, and provide a mechanism for improved
tracking of benefits use. Senate discussion followed. Please send any comments
or ideas concerning Emeritus Statue Benefits to asenate@ivc.edu.
Action(s) Taken: For information only.
Item 7: Research Analyst Hiring Committee – Update
Discussion: President Wendy Gabriella reported that the Research Analyst Hiring
Committee has sent a recommendation to the Chancellor’s office and an offer of
employment has been extended. A response is expected soon, and acceptance of
the position is anticipated. President Gabriella noted that the chosen applicant was
highly recommended by the Hiring.
Action(s) Taken: For information only.
Item 8: Environmental Sustainability Task Force Proposal
Discussion: President Wendy Gabriella announced that no update currently was
available.
Action(s) Taken: None.
Item 9: 2009-2010 District Goals – Planning Workshops
Discussion: President Gabriella reviewed the most recent drafts of the 2009-2010
District Goals revised by both Colleges and the District. It was announced that the
second Planning Workshop was scheduled for 03/05/09, between 8:30 and 10:30
am in IVC LIB 213. President Gabriella encouraged all faculty to attend and
contribute.
Action(s) Taken: None.
Item 10: Commencement Speaker Task Force – Rochford/Alvarez
Discussion: Senate Representative Steve Rochford reported that three names have
been forwarded to President Roquemore for Commencement Speaker
consideration: an educator, a politician, and a judge. The Commencement Speaker
Task Force will make the Academic Senate aware of the President’s decision as
soon as it is available.
Action(s) Taken: None
Item 11: 2010 Accreditation Self-Study Update
Discussion: President Wendy Gabriella presented the proposed 2010
Accreditation Self Study Steering Committee, the 2010 Accreditation Self Study
Standards Task Forces, and the proposed 2010 Accreditation Self Study Standards
Task Forces members recommended by the Accreditation Liaison Officer, The
VP of Student Services, and the 2010 Accreditation Co-Chairs. A motion was
made to recommend the approval of the proposed 2010 Accreditation Self Study
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Steering Committee and the 2010 Accreditation Self Study Standards Task
Forces.
Action(s) Taken: Motion passed; The Representative Council approved the 2010
Accreditation Self Study Steering Committee and the 2010 Accreditation Self
Study Standards Task Forces.
M: Fahimi
S: Bauer
Y: 19
N: 0
A: 0
The Academic Senate moved to open nomination for the 2010 Accreditation Self
Study Standards Task Forces members. The proposed 2010 Accreditation Self
Study Standards Task Forces members recommended by the Accreditation
Liaison Officer, The VP of Student Services, and the 2010 Accreditation CoChairs were formally nominated and additional floor nominations continued as
follows:
 Standard I: no additional nominations
 Standard II:
A. Matt Tresler
B. Martin McGrogan Carol Wassmann and Melanie Haeri
 Standard III:
A. Steve Rochford
B. Simone Davies and Keith Shackleford
C. Tran Hong, Bob Urell and Roger Owens
D. Jeff Kaufmann
 Standard IV: no additional nominations
Action(s) Taken: Motion passed; The Representative Council opened nominations
for the 2010 Accreditation Self Study Standards Task Forces members.
M: Lee
S: Ross
Y: 20
N: 0
A: 0
The Academic Senate moved to appoint the nominations recommended for the
2010 Accreditation Self Study Standards Task Forces members.
Action(s) Taken: Motion passed; The Representative Council appointed the
nominations recommended for the 2010 Accreditation Self Study Standards Task
Forces members.
M: Rochford
S: Rudmann
Y: 19
N: 0
A: 0
In conclusion, President Wendy Gabriella reminded the Senate that nominations
will remain open, and that all additional nominations should be sent to
asenate@ivc.edu.
Item 12: 2010 Accreditation Self Study Survey
Discussion: 2010 Accreditation Co-Chair Jerry Rudmann updated the Senate on
the 2010 Accreditation Self Study Survey. Co-Chair Rudmann reported that the
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final draft will be ready following one final structural review. The pilot survey
launch is planned for April 2009.
Action(s) Taken: None
Item 13: 2009-2010 Strategic Planning
Discussion: President Wendy Gabriella updated the Senate on the status of the
2009-2010 Strategic Plan. President Gabriella reported that Strategic Planning on
the IVC Campus is in its third year and that all processes are becoming
“institutionalized”: reflecting a Campus-wide organization. As a result, IVC is
beginning to see broad and complex results based on developed goals, objectives
and strategies. In conclusion, President Gabriella reminded the Senate that webbased postings documenting Strategic Planning at IVC are available on the IVC
Home Page.
Action(s) Taken: For information only.
Item 14: BSI Project Coordinator
Discussion: President Wendy Gabriella outlined the crucial need for a BSI Project
Coordinator to organize, distribute and track expended BSI project funds for
Campus and State reporting. President Gabriella added that the position would be
compensated through categorical funds - the amount as yet undetermined. The
Academic Senate moved to open nominations for a recommendation to the
Institutional Effectiveness Committee for a BSI Project Coordinator.
Action(s) Taken: Motion passed; The Representative Council opens nominations
for a recommendation to the Institutional Effectiveness Committee for a BSI
Project Coordinator.
M: Schmeidler
S: Willard
Y: 20
N: 0
A: 0
In conclusion, President Gabriella asked that all nominations be sent to
asenate@ivc.edu.
Item 15: Cal State Fullerton, Irvine Campus: Proposed Relocation
Discussion: Agenda Item 15 postponed. Will be re-agendized for next meeting.
Action(s) Taken: None.
I.
NEW BUSINESS
Item 16: Dean of Academic Programs - Discussion
Discussion: Vice President of Instruction, Dr. Craig Justice presented a proposal
for a new “Dean of Academic Programs” position at IVC. The new Dean
responsibilities would include oversight of Accreditation, the Basic Skills
Initiative, the Early College Program, and student course access. In addition, the
position would supervise the IVC Research Office. VP Justice reported that the
strategy form addressing this position need is in development, and that the
proposal could be placed on the BOT agenda as early as May 2009. The Senate
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moved to acknowledge the significant need for a Dean of Academic Programs
position at Irvine Valley College.
Action(s) Taken: Motion passed; “The Representative Council acknowledges the
significant need for a Dean of Academic Programs position at Irvine Valley
College.”
M: Ross
S: Hurlbut
Y: 20
N: 0
A: 0
Item 17: 2009-2010 Articulation Co-Officers - Open Nominations
Discussion: President Gabriella announced that the 2-year Articulation Officer
position will be open in 2009, and that the current Articulation Officer has
recommended that there be a 1-year transition period with two co-officers. In
addition, it was reported that it is recommended that the training during the
transition period be compensated with a stipend. President Gabriella noted that as
with past practice, the Articulation Officer(s) is also responsible for chairing the
GE Committee. Senate discussion followed. The Academic Senate moved to open
nominations for 2009-2010 Articulation Co-Officers.
Action(s) Taken: Motion passed; The Representative Council opened nominations
for 2009-2010 Articulation Co-Officers.
M: Schmeidler
S: Taylor
Y: 20
N: 0
A: 0
Tam Do and Kate Clark were nominated for 2009-2010 Articulation Co-Officers.
The Academic Senate moved to close and appoint Tam Do and Kate Clark as
2009-2010 Articulation Co-Officers.
Action(s) Taken: Motion passed; The Representative Council closed nominations
and appointed Tam Do and Kate Clark as 2009-2010 Articulation Co-Officers.
M: Bauer
S: Rudmann
Y: 20
N: 0
A: 0
Item 18: SLO Presentations - Update
Discussion: SLO Facilitator Jerry Rudmann gave the following update on SLO
Presentations:
1. Propose that a new consultant be appointed to assist in the development of
Student Services SLOs.
2. Identify a third facilitator (current facilitators: Jerry Rudmann and Kari
Tucker) and develop a rotation for SLO direction.
3. Readdress the idea of formalizing MOU that would be supported through
the President’s Office.
4. Develop an ACCJC report on SLOs at IVC.
5. Host SLO Specialist Speakers: Diane Helper and Carol Long
6. Expand use of eLuman on campus.
7. Create a theme-based Faculty Professional Development Week around
“Critical Thinking and SLOs”
Senate discussion followed.
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Action(s) Taken: None.
Item 19: Testing Center
Discussion: Agenda Item 19 postponed. Will be re-agendized for next meeting.
Action(s) Taken: None
Item 20: Event Planning
Discussion: Agenda Item 20 postponed. Will be re-agendized for next meeting.
Action(s) Taken: None
Item 21: Distinguished Academic Lecture Series
Discussion: Agenda Item 21 postponed. Will be re-agendized for next meeting.
Action(s) Taken: None
Item 22: ATEP Concept Plan
Discussion: Agenda Item 22 postponed. Will be re-agendized for next meeting.
Action(s) Taken: None
Item 23: Government Code 54954.2 (b) (2) Actions on items of business not
appearing on the posted agenda: Senate Rep, Dean of CTE Hiring
Committee
Discussion: President Gabriella reported that upon a determination by a twothirds vote of the legislative body, or, if less than two-thirds of the members are
present, that there is a need to take immediate action and that the need for action
came to the attention of the local agency subsequent to the agenda being posted as
specified in subdivision (a). Following Government Code 54954.2 (b) (2), the
Academic Senate moved to add the following item to the February 26, 2009
agenda: Senate Representative, Dean of CTE Hiring Committee.
Action(s) Taken: Motion passed; The Representative Council adds the following
item to the February 26, 2009 agenda: Senate Representative, Dean of CTE
Hiring Committee.
M: Hurlbut
S: Fahimi
Y: 20
N: 0
A: 0
Item 24: Dean of CTE Hiring Committee
Discussion: President Wendy Gabriella announced that pursuant to BP 4011, the
senate has one representative on administrative hiring committees. The Academic
Senate moved to open nominations.
1) Action(s) Taken: Motion passed; The Representative Council opened
nominations for one representative on the Dean of CTE Hiring Committee.
M: Schmeidler
S: Rochford
Y: 20
N: 0
A: 0
The Academic Senate moved to close and appoint Traci Fahimi as Senate
representative to the Dean of CTE Hiring Committee.
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2) Action(s) Taken: Motion passed; The Representative Council closed
nominations and appointed Traci Fahimi as Senate representative to the Dean
of CTE Hiring Committee.
M: Chambers
S: Willard
Y: 20
J.
REPORTS OF SPECIAL COMMITTEES
No reports
K.
PRESIDENT’S REPORT
L.
M.
ANNOUNCEMENTS AND OPEN FORUM
ADJOURNMENT
The meeting was adjourned at 3:58 p.m.
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N: 0
A: 0