THE PENNSYLVANIA STATE UNIVERSITY
OFFICE OF FRATERNITY AND SORORITY LIFE
LAST UPDATED: JANUARY 6, 2015
PANHELLENIC COUNCIL CHAPTER
EVALUATION AND ACCREDITATION PROGRAM
2015
DUE DATE: NOVEMBER 20, 2015
INTRODUCTION
The Office of Fraternity and Sorority Life is responsible for evaluating, for chapter accreditation, all
recognized social or service sororities at the end of the fall semester for the calendar year. The evaluation
will include a review of the respective chapter’s progress in the meeting the expectations outlined in the
Greek Pride Initiative: A Return to Glory as outlined in this document.
The Chapter Accreditation Program is a program established by the University; therefore, the officers of the
Panhellenic Council’s executive board are not responsible for the requirements and/or their evaluation as
outlined in this document.
EVALUATION AND ACCREDITATION RATINGS
Based on the evaluation, a chapter may receive an accreditation ranking as described below:
CHAPTER OF EXCELLENCE: (260-280 Points)The chapter has exceeded the minimum expectations of
The Pennsylvania State University and the Greek Pride Initiative with regard to standards required of social
or service fraternities and sororities.
CHAPTER IN GOOD STANDING: (190-259 Points) The chapter has satisfactorily achieved or maintained
all standards required of social or service Panhellenic chapter sororities.
CHAPTER IN POOR STANDING: (0-189 Points) The chapter has failed to meet the minimum standards
required of social or service Panhellenic chapter sororities. The Office of Fraternity and Sorority Life will
outline the expectations a chapter must meet in order to fulfill the deficiency(ies) that resulted in the poor
standing. A Chapter in Poor Standing is prohibited from functioning as a recognized student organization
at The Pennsylvania State University.
EVALUATION AND ACCREDITATION RATINGS
Section I: Basic Requirements:
Section II: Sorority Floor Management:
Section III: Membership Development:
Section IV: Philanthropy & Community Service:
Section V: Panhellenic Involvement:
Section VI: Panhellenic Unity:
Section VII: Judicial Action:
Section VIII: Extra Credit toward Excellence
Section IX: General Extra Credit
Deducted Points
20 Points
80 Points
80 Points
40 Points
60 Points
Deducted Points
Up to 50 Points
Up to 100 Points
PANHELLENC COUNCIL CHAPTER
EVALUATION AND ACCREDITATION PROGRAM
DO NOT write in the OFSL EVALUATION boxes.
IMPORTANT INSTRUCTIONS – PLEASE READ
The 2015 Chapter President should complete this form in its entirety.
Incomplete responses will not be considered in the accreditation evaluation.
After each question, the responder should complete only the section labeled CHAPTER
RESPONSE.
Complete all sections of this document electronically.
To use a gray information box
, use your mouse to left click the gray box to highlight the box.
Once highlighted, type your response. The area will automatically expand to provide ample space
for your response.
To use a check
box, place the cursor over the box and right click. Choose “properties”, then
“default value” and select “checked” to place a check next to the box.
DO NOT Write In The OFSL EVALUATION boxes.
IMPORTANT INFORMATION – PLEASE READ
1) A chapter may only use Section 1 Extra Credit to earn Chapter of Excellence status,
provided that they achieve full credit in all philanthropy and community service points.
All other extra credit options may help them achieve Chapter in Good Standing status,
but not Chapter of Excellence.
3) Chapters who are found responsible by the Panhellenic Council judicial board for
hazing, alcohol-related violations, or physical altercations may not be eligible for the
Chapter of Excellence designation regardless of the number of points the chapter earns
during the evaluation.
4) All directions provided in this document must be followed. The chapter may not modify
this application in any way. The chapter president should simply complete this
application in its entirety without changing the application’s font, size, formulas, colors,
etc. Ample space is provided throughout the document for the application to be
completed properly. If more space is needed, or if assistance is needed, the chapter
president should contact their governing council adviser.
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ORGANIZATION IDENTIFICATION INFORMATION
NAME OF SORORITY:
CHAPTER DESIGNATION:
2015 CHAPTER PRESIDENT’S NAME:
TELEPHONE:
PSU EMAIL ADDRESS:
I. BASIC REQUIREMENTS
POINTS ARE NOT AWARDED FOR THIS SECTION; HOWEVER,
THE CHAPTER WILL LOSE 10 POINTS FOR EACH REQUIREMENT NOT MET
1. CHAPTER CONSTITUTION:
A 2015 or 2015 version of the chapter’s constitution and/or by-laws must be scanned and on file with the Office
of Fraternity and Sorority Life.
OFSL EVALUATION:
POINTS: DEDUCTED:
2. MEMBERSHIP ROSTER:
The chapter’s membership roster must have been updated and maintained at all times on the ICS website.
Data should include the student’s name, PSU student ID number with no hyphens or spaces, and only complete
and accurate PSU email address. If at any time, OFSL is required to contact the chapter because their
membership roster is not accurate and up-to-date, the chapter will have points deducted from this evaluation.
OFSL EVALUATION:
POINTS: DEDUCTED:
3. CERTIFICATE OF LIABILITY INSURANCE:
In order to fulfill this requirement, the chapter must (1) have their Certificate of Insurance on file with the Office of
Fraternity and Sorority Life, (2) know when the chapter’s Certificate of Insurance expires, (3) have a valid
Certificate of Insurance on file with OFSL before the current Certificate of Insurance expires. If OFSL is required
to contact the chapter because their Certificate of Insurance has expired, the chapter will have points deducted
from this evaluation.
OFSL EVALUATION:
POINTS: DEDUCTED:
4. ALUMNAE RELATIONS BOARD AND ADVISERS:
In the space provided below, provide a listing of the officers of your chapter’s 2015 Alumnae Relations Board or
Alumnae Advisers. Do not leave any blanks!
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NAME
POSITION
EMAIL ADDRESS
TELEPHONE
OFSL EVALUATION:
POINTS: DEDUCTED:
5. CHAPTER ADVISER
Provide the name and contact information for your chapter’s 2015 Chapter Adviser in the space provided below.
NAME
EMAIL ADDRESS
TELEPHONE
OFSL EVALUATION:
POINTS: DEDUCTED:
6. UNIVERSITY ADVISER
Provide the name and contact information for your chapter’s 2015 University Adviser in the space provided
below.
NAME
EMAIL ADDRESS
TELEPHONE
OFSL EVALUATION:
POINTS: DEDUCTED:
DO NOT WRITE IN THE BOX BELOW
SECTION I SCORE: TOTAL POINTS DEDUCTED:
II. PANHELLENIC SORORITY FLOOR MANAGEMENT: 20 POINTS - REQUIRED
1. HOUSING ROSTER (15 POINTS): REQUIRED
Did the chapter suite meet the requirements of the University, the Office of Housing and Residence Life
and/or the Office of Fraternity and Sorority Life during both spring and fall semesters? Partial credit is not given.
a. Did the chapter President live in the floor during the spring 2015 semester?
Yes
No
b. Did the chapter President live in the floor during the fall 2015 semester?
Yes
No
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c. Number of available beds on the chapter’s floor as determined by University Housing?
d. SPRING 2015: Number of members living on the chapter’s floor:
e. FALL 2015: Number of members living on the chapter’s floor:
f.
Percentage:
Percentage:
%
%
Did the chapter provide the Supplemental Housing Roster of 20% and did the chapter provide the
information by the deadline established by the Office of Housing?
Yes
No
OFSL EVALUATION:
POINTS:
2. 20% SUPPLEMENTAL HOUSING ROSTER - (5 POINTS) REQUIRED
Did the chapter submit the list of additional members who would be living on the sorority floor using the
guidelines established by the University, the Office of Housing and Residence Life, and/or the Office of Fraternity
and Sorority Life during both the spring and fall semesters?
a. Did the chapter provide the Supplemental Housing Roster of 20% and did the chapter provide the
information by the deadline established by the Office of Housing?
Yes
No
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION II SCORE: POINTS:
III. MEMBERSHIP DEVELOPMENT: 80 POINTS - REQUIRED
1. EDUCATIONAL PROGRAMMING (60 POINTS) - REQUIRED
A total of four (4) programs are required in this category in 2015. Two (2) Mandatory Educational Programs (one
per semester) and Two (2) Chapter Development Educational Programs (one per semester)
Mandatory Educational Programs topics must be selected from the following list:
ALCOHOL AND DRUG EDUCATION
ANTI-HAZING
LEADERSHIP
MENTAL WELL-BEING
SEXUAL ASSAULT
DIVERSITY
SUSTAINABILITY
A minimum of 80% of the chapter’s membership must attend a Mandatory Educational Program and must be
approved by the Office of Fraternity and Sorority Life and hosted by any of the offices or University departments from
the following list:
Paul Robeson Cultural Center
LGBTA Student Resource Center
Fraternity and Sorority Life
Center for Women Students
University Health Services
Counseling and Psychological Services
Chapter Development Educational Program topics are selected by the chapter . A minimum of 60% of the
chapter’s membership must attend a program that encourages individual member and chapter development and be
in alignment with the core values of the Panhellenic Council, Leadership, Friendship, Service, and Scholarship. The
chapter must receive prior approval by the Office of Fraternity and Sorority Life and the Panhellenic Council Vice
President for programming to ensure the topic will meet the requirements for this section.
All programs are required to have be completed before
April 3, 2015 (spring semester) and November 6, 2015 (fall semester)
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EDUCATIONAL PROGRAM REPORT FORMS
MUST BE ON FILE AT OFSL TO DOCUMENT THE INFORMATION PROVIDED ABOVE
SPRING 2015– 20 POINTS
MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE - REQUIRED
DEADLINE: APRIL 3, 2015
Total Number of Members and Associates during the Spring 2015 Semester:
Provide the total number of Members and Associates who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the
semester when the program was held:
%
EDUCATIONAL PROGRAMMING TOPIC:
Alcohol Education
Diversity
Sexual Assault
Anti-Hazing
Sustainability
Mental Well-Being
Leadership
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OFSL EVALUATION:
POINTS:
SPRING 2015 – 10 POINTS
CHAPTER DEVELOPMENT EDUCATIONAL PROGRAM – CHAPTER CHOICE - REQUIRED
60% ATTENDANCE
DEADLINE: APRIL 3, 2015
Total Number of Members and Associates during the Spring 2015 Semester:
Provide the total number of Members and Associates who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the
semester when the program was held:
%
EDUCATIONAL PROGRAMMING TOPIC:
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OFSL EVALUATION:
POINTS:
FALL 2015 – 20 POINTS
MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE - REQUIRED
DEADLINE: NOVEMBER 6, 2015
Total Number of Members and Associates during the Fall 2015 Semester:
6
Provide the total number of Members and Associates who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the
semester when the program was held:
%
EDUCATIONAL PROGRAMMING TOPIC:
Alcohol Education
Diversity
Sexual Assault
Anti-Hazing
Sustainability
Mental Well-Being
Leadership
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OFSL EVALUATION:
POINTS:
FALL 2015 – 10 POINTS
CHAPTER DEVELOPMENT EDUCATIONAL PROGRAM – CHAPTER CHOICE - REQUIRED
60% ATTENDANCE
DEADLINE: NOVEMBER 6, 2015
Total Number of Members and Associates during the Fall 2015 Semester:
Provide the total number of Members and Associates who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the
semester when the program was held:
%
EDUCATIONAL PROGRAMMING TOPIC:
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OFSL EVALUATION:
POINTS:
2. VALUES-BASED NEW MEMBER EDUCATION PROGRAM (20 POINTS) REQUIRED
The chapter should have submitted, for approval, a 2015 values-based New Member Education Program that follows
the guidelines provided by the Office of Fraternity and Sorority Life for each semester, spring and fall.
Spring 2015 New Member Education Program: Due January 30, 2015
Fall 2015 New Member Education Program: Due April 10, 2015
a. SPRING 2015 – 10 POINTS
NEW MEMBER EDUCATION PROGRAM - REQUIRED
DEADLINE: JANUARY 30, 2015
OFSL EVALUATION:
7
POINTS:
a. FALL 2015 – 10 POINTS
NEW MEMBER EDUCATION PROGRAM - REQUIRED
DEADLINE: APRIL 10, 2015
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION III SCORE: POINTS:
IV. PHILANTHROPY AND COMMUNITY SERVICE: 80 POINTS - REQUIRED
1. PHILANTHROPY (40 POINTS) REQUIRED
The chapter should establish a philanthropy goal for 2015. The chapter must document all of the philanthropy
projects using the philanthropy registration forms available from the Office of Fraternity and Sorority Life.
CATEGORY ONE:
A TOTAL OF 20 POINTS MAY BE EARNED IN THIS CATEGORY FROM THE IFC-PANHELLENIC DANCE
MARATHON, GREEK SING, AND HOMECOMING.
CATEGORY TWO:
A TOTAL OF 20 POINTS CAN BE EARNED BY THE CHAPTER BEING INVOLVED IN OTHER TYPES OF
PHILANTHROPY PROJECTS.
POINTS CALCULATIONS:
The points for each category are earned based on Average Dollars Earned Per Member. For example, at the end
of 2015, if a chapter has earned a total of $2,000 for philanthropy in Category Two and the chapter has an average
membership roster between the spring 2015and fall 2015 semesters of 100 members, the number of points earned
may be calculated as follows: $2,000 / 100 = $20.00 per member or 20 points.
PROJECT DEADLINES:
SPRING 2015: APRIL10, 2015
FALL 2015: NOVEMBER 10, 2015
Use the space provided below to summarize philanthropy projects completed during the 2015 year:
SPRING 2015: CATEGORY ONE PROJECTS
DATE
2/21-23/14
PROJECT
2015 IFC-Panhellenic Dance Marathon
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(IFC-PANHELLENIC DANCE MARATHON)
AMOUNT
SPRING 2015 CATEGORY ONE TOTAL
SPRING 2015: CATEGORY TWO PROJECTS
DATE
(OTHER PHILANTHROPY PROJECTS)
PROJECT
AMOUNT
SPRING 2015 CATEGORY TWO TOTAL
FALL 2015: CATEGORY ONE PROJECTS
DATE
(HOMECOMING AND GREEK SING)
PROJECT
Homecoming Float Entry Fee
Greek Sing Entry Fee
Greek Sing Tickets
Greek Sing T-Shirts
AMOUNT
FALL 2015 CATEGORY ONE TOTAL
FALL 2015: CATEGORY TWO PROJECTS
DATE
(OTHER PHILANTHROPY PROJECTS)
PROJECT
AMOUNT
FALL 2015 CATEGORY TWO TOTAL
AVERAGE NUMBER OF MEMBERS AND ASSOCIATES IN 2015:
CATEGORY ONE PHILANTHROPY DOLLARS RAISED IN 2015:
AVERAGE DOLLARS PER MEMBER IN CATEGORY ONE:
CATEGORY TWO PHILANTHROPY DOLLARS RAISED IN 2015:
AVERAGE DOLLARS PER MEMBER IN CATEGORY TWO:
GRAND TOTAL OF PHILANTHROPY DOLLARS RAISED IN 2015:
OFSL EVALUATION:
POINTS:
9
2. COMMUNITY SERVICE (40 POINTS) REQUIRED
The chapter should establish a community service goal for 2015. The chapter must document all of the
community service projects using the community service registration forms available from the Office of
Fraternity and Sorority Life
CATEGORY ONE COMMUNITY SERVICE:
A TOTAL OF 20 POINTS MAY BE EARNED IN THIS CATEGORY FROM IFC-PANHELLENIC DANCE
MARATHON (10 Points), GREEK SING (5 Points) , AND HOMECOMING (5 Points).
CATEGORY TWO COMMUNITY SERVICE:
A TOTAL OF 10 POINTS CAN BE EARNED BY THE CHAPTER BEING INVOLVED IN OTHER TYPES OF
COMMUNITY SERVICE PROJECTS.
CATEGORY THREE COMMUNITY SERVICE:
A TOTAL OF 10 POINTS CAN BE EARNED WHERE THE CHAPTER MAKES A DONATION AND/OR
PARTICIPATES IN ANOTHER FRATERNITY AND SORORITY PHILANTHROPY PROJECTS OR PARTICIPATES
IN A PANHELLENIC UNITY PROGRAM AND/OR PANHELLENIC SPONSORED EVENT OR PROGRAM.
POINTS CALCULATIONS:
For example, at the end of 2015, if a chapter has earned a total of 1,000 hours of Category 2 Community Service and
the chapter has an average membership roster between the spring 2015 and fall 2015 semesters of 100 members,
the number of points earned may be calculated as follows: 2,000 / 100 = 10 hours per member or 20 points
PROJECT DEADLINES:
SPRING 2015: April 12, 2015
FALL 2015: November 22, 2015
CATEGORY ONE PROJECTS
IFC-Panhellenic Dance Marathon:
Community Service Project Form Submitted?
Yes
No
Yes
No
Yes
No
Homecoming:
Community Service Project Form Submitted?
Greek Sing:
Community Service Project Form Submitted?
SPRING 2015: CATEGORY TWO PROJECTS
DATE
(OTHER PROJECTS)
PROJECT
AMOUNT
SPRING 2015 CATEGORY TWO TOTAL
10
SPRING 2015: CATEGORY THREE PROJECTS
(OTHER FRATERNITY OR SORORITY PHILANTHROPY PROJECTS)
DATE
PROJECT
AMOUNT
SPRING 2015 CATEGORY THREE TOTAL
FALL 2015: CATEGORY TWO PROJECTS
DATE
(OTHER PROJECTS)
PROJECT
AMOUNT
FALL 2015 CATEGORY TWO TOTAL
FALL 2015: CATEGORY THREE PROJECTS
(OTHER FRATERNITY OR SORORITY PHILANTHROPY PROJECTS)
DATE
PROJECT
AMOUNT
FALL 2015 CATEGORY THREE TOTAL
AVERAGE NUMBER OF MEMBERS IN 2015:
CATEGORY ONE COMMUNITY SERVICE POINTS IN 2015:
CATEGORY TWO COMMUNITY SERVICE HOURS IN 2015:
AVERAGE HOURS PER MEMBER IN CATEGORY TWO:
CATEGORY THREE COMMUNITY SERVICE HOURS IN 2015:
AVERAGE HOURS PER MEMBER IN CATEGORY THREE:
GRAND TOTAL OF COMMUNITY SERVICE HOUR COMPLETED IN 2015:
11
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION IV SCORE: POINTS:
V. PANHELLENIC INVOLVEMENT: 40 POINTS - REQUIRED
PANHELLENIC INVOLVEMENT – REQUIRED
A total of 40 points can be earned in this section. In order to earn the points for this section, the chapter will
have had to accomplish the following expectations:
1) Participate, as a chapter, in the activities, programs, and events outlined in this section;
2) Complete the required documentation for each activity, program, and event;
3) All documentation will require the approval of the Office of Fraternity and Sorority Life and the
Panhellenic Council’s Vice President for Community Development.
SPRING 2015 PANHELLENIC INVOLVEMENT EVENTS
20 POINTS, 5 POINTS PER EVENT
a. Women’s Empowerment Week:
Educational Report and Involvement Form Submitted?
Yes
No
Yes
No
Yes
No
Yes
No
b. Spring Carnival:
Community Service Project Form Submitted?
c. Egg Hunt:
Community Service Project Report Form Submitted?
d. Greek Week:
Educational Report and Involvement Form Submitted?
OFSL EVALUATION:
POINTS:
FALL 2015 PANHELLENIC INVOLVEMENT EVENTS
20 POINTS, 5 POINTS PER EVENT
a. Greek Involvement Fair:
Educational Report and Involvement Form Submitted?
Yes
No
Yes
No
Yes
No
b. Homecoming – Float Entry:
Community Service Project Report Form Submitted?
c. Greek-or-Treat:
Community Service Project Report Form Submitted?
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d. Panhellenic Pride Week:
Educational Report and Involvement Form Submitted?
Yes
No
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION V SCORE: POINTS:
VI. PANHELLENIC UNITY: 60 POINTS - REQUIRED
PANHELLENIC UNITY – REQUIRED
A total of 60 points can be earned in this section. In order to earn the points for this section, the chapter will
be required to complete a series of tasks throughout the year that promotes Panhellenic unity and
fellowship between all chapters.
Part One: A chapter must attend and participate in at least two other sorority philanthropy events during
the spring 2015 and fall 2015 semesters for a total of four events. The chapter will receive community
service credit for participating in another sorority’s philanthropy.
Part Two: A chapter must participate in at least one organized event with their “Pan Pal” per semester.
Part Three: A chapter must send the required number of members to the Panhellenic Badge Day event
during the spring 2015 semester and the Pretty in Panhellenic event during the fall 2015 semester.
SPRING 2015 PANHELLENIC UNITY EVENTS
EACH PART IS WORTH 10 POINTS
Part One: Philanthropy Event Attendance and Participation - 10 Points
a. Which sorority’s philanthropy event did you chapter attend?
Date of the sorority’s philanthropy event?
Did your chapter complete a Community Service Project Report form?
Yes
No
Yes
No
b. Which sorority’s philanthropy event did you chapter attend?
Date of the sorority’s philanthropy event?
Did your chapter complete a Community Service Project Report form?
OFSL EVALUATION:
POINTS:
Part Two: Pan Pal Event - 10 Points
a. Which sorority were you paired with for the spring 2015 semester?
Date of the event:
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Detailed description of the event:
OFSL EVALUATION:
POINTS:
Part Three: Spring Day of Service - 10 Points
a. Did your chapter complete a Community Service Project Report form to confirm your chapter’s
attendance at this event?
Yes
No
OFSL EVALUATION:
POINTS:
FALL 2015 PANHELLENIC UNITY EVENTS
EACH PART IS WORTH 10 POINTS
Part One: Philanthropy Event Attendance and Participation - 10 Points
a. Which sorority’s philanthropy event did you chapter attend?
Date of the sorority’s philanthropy event?
Did your chapter complete a Community Service Project Report form?
Yes
No
Yes
No
b. Which sorority’s philanthropy event did you chapter attend?
Date of the sorority’s philanthropy event?
Did your chapter complete a Community Service Project Report form?
OFSL EVALUATION:
POINTS:
Part Two: Pan Pal Event - 10 Points
a. Which sorority were you paired with for the fall 2015 semester?
Date of the event:
Detailed description of the event:
OFSL EVALUATION:
POINTS:
Part Three: Fall Day of Service - 10 Points
a. Did your chapter complete a Community Service Project Report form to confirm your chapter’s
attendance at this event?
Yes
No
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION VI SCORE: POINTS:
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VII. GOVERNING BODY JUDICIAL ACTION
GOVERNING BODY JUDICIAL ACTION
The chapter will lose points from their overall score for judicial action taken by the Panhellenic Council’s judicial
board or the Borough of State College throughout 2015.
1. HAZING
MINUS 100 POINTS & INELIGIBLE FOR CHAPTER of EXCELLENCE
2. PHYSICAL ALTERCATION, I.E., FIGHTING OR ANY FORM OF PHYSICAL ALTERCATION
MINUS 50 POINTS PER INCIDENT & INELIGIBLE FOR CHAPTER of EXCELLENCE
3. ANY DRUG (NOT ALCOHOL) VIOLATION(S)
MINUS 50 POINTS PER INCIDENT & INELIGIBLE FOR CHAPTER of EXCELLENCE
4. INDIVIDUAL MEMBER OR CHAPTER UNDERAGE ALCOHOL VIOLATIONS(S)
MINUS 50 POINTS AND INELIGIBLE FOR CHAPTER of EXCELLENCE
5. CHAPTER MEMBERS WHO ARE INVOLVED IN ALCOHOL-RELATED RISK MANAGEMENT VIOLATIONS
(SHOTS, DOUBLE CUPS, DRINKING GAMES, LEGAL AGE VIOLATIONS, ETC.)
MINUS 40 POINTS
6. NON-HAZING RELATED NEW MEMBER EDUCATION VIOLATION(S)
MINUS 30 POINTS
7. RECRUITMENT VIOLATION(S)
MINUS 20 POINTS
8. PARTICIPATION IN AN EVENT AT A FRATERNITY HOUSE WHERE THE FRATERNITY RECEIVES A
NOISE VIOLATION(S) FROM BOROUGH THAT RESULTED IN BOROUGH POINTS
MINUS 20 POINTS
9. INDIVIDUAL MEMBER OR CHAPTER RESIDENCE HALL VIOLATION(S)
MINUS 20 POINTS
10. MISCELLANEOUS VIOLATION(S). THIS INCLUDES UNREGISTERED SOCIAL EVENTS, SOCIAL EVENT
MONITOR VIOLATIONS, T-SHIRT DESIGN VIOLATIONS, HOMECOMING POLICY VIOLATIONS, GREEK
SING VIOLATIONS, GREEK WEEK VIOLATIONS, HAYRIDES, ETC.
MINUS 30 POINTS PER INCIDENT
11. SUBMITTING ANNUAL ACCREDITATION APPLICATION LATE
MINUS 10 POINTS PER DAY
12. INCORRECT DOCUMENTATION INCLUDING ADDING PROGRAMS, EVENTS, PARTICIPATION, OR
DONATIONS TO THE ACCREDITATION PACKET SPREADSHEETS THAT THE CHAPTER DID NOT
DOCUMENT THROUGH THE CORRECT PAPERWORK DURING THE YEAR OR FORGING ANY
DOCUMENTATION OF EVENTS, PROGRAMS, PARTICIPATION, AND PARTICIPATION
DATE
VIOLATION
POINTS
TOTAL POINTS DEDUCTED
15
OFSL EVALUATION:
POINTS DEDUCTED:
DO NOT WRITE IN THE BOX BELOW
SECTION VII SCORE: POINTS DEDUCTED:
VIII. EXTRA CREDIT POINTS - CHAPTER OF EXCELLENCE – UP TO 50 POINTS
IN ORDER TO APPLY THESE EXTRA CREDIT POINTS TOWARD CHAPTER OF EXCELLENCE DESIGNATION,
A CHAPTER MUST HAVE EARNED MAXIMUM CREDIT IN THE REQUIRED PHILANTHROPY AND COMMUNITY
SERVICE SECTIONS. THESE PROJECTS MAY NOT BE APPLIED TO CATEGORY ONE OR TWO IN THE
PHILANTHROPY OR COMMUNITY SERVICE SECTIONS.
1. STATE COLLEGE AFTER PROM DONATION
10 Points
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
2. RELAY FOR LIFE DONATION
10 Points
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
3. RED CROSS PANCAKE DINNER TICKETS
10 Points
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
4. RANDOM ACTS OF KINDNESS DONATION
10 Points
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
5. THANKSGIVING BASKET DONATION
10 Points
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
PAY ATTENTION!!! IF YOU CHECK THE BOXES THROUGHOUT THIS SECTION INDICATING THAT
YOUR CHAPTER QUALIFIES FOR THE EXTRA CREDIT IN THE SECTION, YOUR CHAPTER
MUST HAVE THE PROPER DOCUMENTATION NAMED IN THE EXPLANATION. FAILING TO
COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING FIVE (5)
POINTS FOR EACH INCORRECT RESPONSE!
1. PARTICIPATION IN THE STATE COLLEGE AFTER PROM PROGRAM: Did the chapter
participate in the State College After Prom Program during the spring 2015 semester?
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
YES
NO
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OFSL EVALUATION:
POINTS:
2. PARTICIPATION IN RELAY FOR LIFE: Did the chapter participate in Relay for Life during the
spring 2015 semester?
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
YES
NO
OFSL EVALUATION:
POINTS:
3. PARTICIPATION IN A RED CROSS PANCAKE DINNER: Did the chapter participate in a Red
Cross Pancake Dinner during the fall 2015 semester?
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
YES
NO
OFSL EVALUATION:
POINTS:
4. PARTICIPATION IN THE RANDOM ACTS OF KINDNESS PROGRAM: Did the chapter participate
in the Random Acts of Kindness program during the fall 2015 semester?
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
YES
NO
OFSL EVALUATION:
POINTS:
5. PARTICIPATION IN THE THANKSGIVING BASKET PROGRAM: Did the chapter participate in the
Thanksgiving Basket Program during the fall 2015 semester?
In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and
download an approved Special Project form to the chapter’s BOX folder.
YES
NO
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION VIII: EXTRA CREDIT POINTS EARNED
17
IX.
GENERAL EXTRA CREDIT – UP TO 50 POINTS
PAY ATTENTION!!! IF YOU CHECK THE BOXES THROUGHOUT THIS SECTION INDICATING THAT YOUR
CHAPTER QUALIFIES FOR THE EXTRA CREDIT IN THE SECTION, YOUR CHAPTER MUST HAVE THE
PROPER DOCUMENTATION NAMED IN THE EXPLANATION. FAILING TO COMPLETE THIS SECTION
CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING FIVE (5) POINTS FOR EACH INCORRECT
RESPONSE!
1. ACADEMIC ACHIEVEMENT:
10 Points
In order to be eligible for extra credit points in this category, in addition to the cumulative GPA
requirement, the chapter cannot have any members whose cumulative GPA is below 2.5. at the end of
the spring 2015 semester.
2. EDUCATIONAL PROGRAMMING:
25 Extra Points
In order to be eligible for extra credit points in this category, the chapter must have completed the minimum
educational programming requirement in each semester. Extra credit will be earned if the chapter completes an
additional program in two of the mandatory educational programming topics during the year.
3. CHAPTER INVOLVEMENT IN ACTIVITIES:
Chapters who did not participate in Greek Sing can receive extra credit if a minimum of 50% of the chapter
purchases tickets and attends the Greek Sing event on the day of the show AND if the chapter documents the
chapter’s purchasing of Greek Sing tickets using a Philanthropy Project form.
a. Greek Sing
5 Extra Points
In order to be eligible for extra credit points in the projects below, the chapter must have submitted the
Educational Program Report (EPR) form or Complete this Application where indicated:
b.
c.
d.
e.
f.
Sorority Floor Senior Member Occupancy
5% of Chapter Are Members of Order of Omega (No EPR)
Average Chapter Member Involvement at 60% (No EPR)
University Parent’s Weekend (Sept.) Chapter Event
Raising a minimum of $4,000 for the chapter’s national philanthropy
(non-Thon related regardless of national philanthropy)
(Philanthropy Project Form Required)
g. Attending Sorority NATIONAL or REGIONAL Conference
h. Inter/National Ritual of Initiation For All New Member Initiations
(No EPR)
i. International or National Sorority Publication Feature
j. Chapter sends 20% of Initiated Members to an MGC or NPHC event.
k. 2015 Panhellenic Executive Board Applications
l.
Attendance at the Undergraduate Interfraternity Institute
To use a gray information box
5 Extra Points
5 Extra Points
5 Extra Points
5 Extra Points
5 Extra Points
5 Extra Points For First Student
2 Extra Points For Each Additional
Student Attending
5 Extra Points
5 Extra Points
5 Extra Points
5 Extra Points for Four or More
Applications
5 Extra Points for Two of More
Participants
, use your mouse to left click the gray box to highlight the box.
Once highlighted, type your response.
The area will automatically expand to provide ample space for your response.
18
To use a check
box, place the cursor over the box and right click.
Choose “properties”, then “default value” and select “checked” to place a check next to the box.
PAY ATTENTION!!! IF YOU CHECK THE BOXES THROUGHOUT THIS SECTION INDICATING THAT
YOUR CHAPTER QUALIFIES FOR THE EXTRA CREDIT IN THE SECTION, YOUR CHAPTER
MUST HAVE THE PROPER DOCUMENTATION NAMED IN THE EXPLANATION. FAILING TO
COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING FIVE (5)
POINTS FOR EACH INCORRECT RESPONSE!
1. ACADEMIC ACHIEVEMENT EXTRA CREDIT – 10 POINTS
All members of the chapter hold a cumulative grade point average of at least 2.5 at the end of the spring
2015 semester:
YES
NO
OFSL EVALUATION:
POINTS:
2. EDUCATIONAL PROGRAMMING EXTRA CREDIT: - 25 POINTS
MANDATORY EDUCATIONAL PROGRAM 80% ATTENDANCE
Total Number of Members and Associates during the Spring 2015 Semester:
OR
Total Number of Members and Associates during the Fall 2015 Semester:
Provide the total number of Members and Associates who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the
semester when the program was held:
%
EDUCATIONAL PROGRAMMING TOPIC:
Alcohol Education
Diversity
Sexual Assault
Anti-Hazing
Sustainability
Mental Well-Being
Leadership
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
A Completed Educational Program and Chapter Activity Involvement Report form is Required
OFSL EVALUATION:
POINTS:
PAY ATTENTION!!! IF YOU CHECK THE BOXES THROUGHOUT THIS SECTION INDICATING THAT YOUR
CHAPTER QUALIFIES FOR THE EXTRA CREDIT IN THE SECTION, YOUR CHAPTER MUST HAVE THE
PROPER DOCUMENTATION NAMED IN THE EXPLANATION. FAILING TO COMPLETE THIS SECTION
CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING FIVE (5) POINTS FOR EACH INCORRECT
RESPONSE!
19
MANDATORY EDUCATIONAL PROGRAM 80% ATTENDANCE
Total Number of Members and Associates during the Spring 2015 Semester:
or
Total Number of Members and Associates during the Fall 2015 Semester:
Provide the total number of Members and Associates who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the
semester when the program was held:
%
EDUCATIONAL PROGRAMMING TOPIC:
Alcohol Education
Diversity
Sexual Assault
Anti-Hazing
Sustainability
Mental Well-Being
Leadership
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
A Completed Educational Program and Chapter Activity Involvement Report form is Required
OFSL EVALUATION:
POINTS:
3. CHAPTER INVOLVEMENT IN ACTIVITIES EXTRA CREDIT – 5 POINTS EACH
a. GREEK SING 2015 PARTICIPATION: Did the chapter participate in all aspects of the annual
Greek Sing Program in fall 2015?
The chapter must document their participation in section IV by having completed a Community Service
form to document their rehearsal hours and a Philanthropy form to document their ticket purchases.
YES
NO
OFSL EVALUATION:
POINTS:
b. SORORITY SUITE SENIOR MEMBER OCCUPANCY – SPRING 2015 AND FALL 2015: Is at least
20% of your sorority suite occupied by senior members of your chapter?
Number of Available Beds in Suite Determined By Office of Housing from Section II:
Spring 2015: Number of Seniors Living in the Suite:
Percentage:
%
Fall 2015: Number of Seniors Living in the Suite:
Percentage:
%
OFSL EVALUATION:
POINTS:
c. ORDER OF OMEGA MEMBERSHIP: Have at least 5% of your chapter’s members been inducted
into the Order of Omega?
Average Number of Members / Associates during 2015 from Section III:
20
How many of your members have been inducted into the Order of Omega?
Provide the following information:
NAME
PSU STUDENT ID NUMBER
No Other Documentation is Required
OFSL EVALUATION:
POINTS:
d. MEMBER INVOLVEMENT IN EXTRACURRICULAR ACTIVITIES: Are at least 60% of your
chapter’s members also members of other student organizations at Penn State?
Average Number of Members / Associates during 2015 from Section III:
In the space provided below, provide an alphabetical listing of your members and the other student
organizations they belong to here at Penn State. Do not abbreviate the names of the student
organizations. See sample below:
NAME
Member, Sally
PSU ID NUMBER
900000000
NAME
PSU ID NUMBER
ORGANIZATIONS
The Chemistry Society
Chess Club
ORGANIZATIONS
21
22
No Other Documentation is Required
OFSL EVALUATION:
POINTS:
e. UNIVERSITY PARENT’S 2015 WEEKEND PROGRAM: Did the chapter host a program during
Parent’s Weekend in September/August, 2015?
The chapter must document their participation by completing an Chapter Activity Involvement Report
form.
YES
NO
OFSL EVALUATION:
POINTS:
f.
NATIONAL PHILANTHROPY INVOLVEMENT: Did the chapter raise a minimum of $4,000 for the
chapter’s national philanthropy (non-Thon related regardless of national philanthropy)
The chapter must document their fund raising achievements using Philanthropy Program forms.
YES
NO
OFSL EVALUATION:
POINTS:
g. NATIONAL OR REGIONAL CONFERENCE ATTENDANCE: Did one of more representatives from
your chapter attend your organization’s NATIONAL or REGIONAL conference in 2015?
The chapter must document their participation by completing a Chapter Activity Involvement Report
form.
YES
NO
HOW MANY MEMBERS ATTENDED THE CONFERENCE?
23
OFSL EVALUATION:
POINTS:
h. RITUAL OF INITIATION: Did the chapter follow its’ Inter/National Ritual of Initiation ceremony
when initiating new members each semester in 2015?
The Inter/National headquarters will be required to verify that the chapter completely and properly uses their
inter/national ritual of initiation of all new members and the ceremony is performed properly and according to the
standards provided by the inter/national fraternity or sorority. Alumni may not verify this requirement.
YES
NO
OFSL EVALUATION:
POINTS:
i.
INTERNATIONAL OR NATIONAL SORORITY PUBLICATION FEATURE: Did the chapter submit
an article or feature for publication to their national or international sorority magazine and was
the article published in 2015?
The chapter must document their participation by completing a Chapter Activity Involvement Report
form.
YES
NO
Date of Publication:
OFSL EVALUATION:
POINTS:
j.
ATTENDANCE AT NPHC OR MGC EVENT: Did the chapter send 20% of their initiated members
to an NPHC or MGC event in 2015?
The chapter must document their participation by completing a Chapter Activity Involvement Report
form.
YES
NO
Date of Event:
Name of Event:
Location of Event:
Did the chapter complete an Educational Program & Involvement Report form to document their
involvement and attendance at this event?
YES
NO
OFSL EVALUATION:
POINTS:
k. 2015 PANHELLENIC EXECUTIVE BOARD APPLICATIONS Did members of the chapter apply for
positions on the 2015 Panhellenic Executive Board?
The chapter must document their participation by completing a Chapter Activity Involvement Report
form.
OFSL EVALUATION:
POINTS:
24
l.
UNDERGRADUATE INTERFRATERNITY INSTITUTE (UIFI) PROGRAM: Did at least two (2)
members of the chapter attend the Undergraduate Interfraternity Institute (UIFI) Program during
the summer 2015?
The chapter must document their participation by completing a Chapter Activity Involvement Report
form.
YES
NO
OFSL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION XI: EXTRA CREDIT POINTS EARNED
DO NOT WRITE BELOW THIS LINE – OFSL STAFF USE ONLY
X.
SUMMARY
I.
BASIC REQUIREMENTS (DEDUCTED POINTS):
II.
SORORITY FLOOR MANAGEMENT (20 POINTS):
III.
MEMBERSHIP DEVELOPMENT (80 POINTS):
IV.
PHILANTHROPY AND COMMUNITY SERVICE (80 POINTS):
V.
PANHELLENIC INVOLVEMENT (40 POINTS):
VI.
PANHELLENIC UNITY (60 POINTS):
VII.
JUDICIAL ACTION (DEDUCTED POINTS):
VIII.
EXTRA CREDIT TOWARD EXCELLENCE STATUS (50 POINTS):
TOTAL POINTS:
IX.
GENERAL EXTRA CREDIT (100 POINTS):
DEDUCTIONS (INCORRECT INFORMATION):
TOTAL POINTS EARNED:
CHAPTER ACCREDITATION RATING:
Chapter of Excellence:
260 - 280 Points
Chapter In Good Standing:
190 – 259 Points
Chapter In Poor Standing:
0 - 189 Points
COMMENTS:
DATE OF REVIEW:
25