PAR/SC(2001)8
For discussion at the Interim Steering Committee, 14 June 2001, Geneva
PARIS21 WORK PLAN AND FINANCING PLAN
Introduction
1.
At its meeting in New York on 5 March 2001 the ISC agreed a detailed work plan for
2001. This is set out below, with some small amendments, together with an indicative programme
through to October 2003, which will be firmed up with stakeholders closer to the time. The
annual financing requirement of each activity is shown on the work plan. A summary of the
financing requirements of the entire PARIS21 operation is also attached.
Recommendation
2.
The ISC is recommended to endorse the indicative work plan through to October 2003,
subject to six-monthly reviews of progress and priorities.
Key activities
3.
Key activities in pursuit of PARIS21 objectives will be to:

develop, pilot and disseminate relevant advocacy material

increase the effectiveness of information sharing amongst donors and developing/
transition countries to assist better co-ordination and guide implementation

facilitate global knowledge development and dissemination through the outputs of
focused task teams and sharing success stories and lessons learned, including through
regional and Consortium meetings
1

accelerate the roll-out of regional and sub-regional workshops to develop initial plans of
action and partnerships between policy makers, statisticians and development partners

facilitate work by countries and regional organisations to identify national data gaps and
information priorities and the development of effective, country-owned and coherent
regional follow-up activities for implementation by national governments and
development partners, including Trust Funds

advise on mechanisms for sharing information, improving data dissemination, availability
and analysis and promoting the development and retention of expertise within regional
partnerships

work to increase donor and national funding for statistical capacity building interventions,
particularly those in support of poverty reduction strategies and evidence based policy
making. Assist countries and regional organisations to access Trust Fund and other
financing sources for activities supporting PARIS21 objectives.
Work Programme and Funding: 2001-2003
4.
The activities set out in the attached table comprise the following:

Consortium Events: an annual Consortium meeting will be held in October each year to
provide a global forum for sharing information and best practice. It is anticipated that the
Steering Committee or Bureau will meet each June, as well as in the margins of the
Consortium meetings.

Wider Participation: members of the Secretariat or other Consortium members will
continue to represent PARIS21 at appropriate meetings, with the occasional larger
workshop event where appropriate.

Task Teams: subject to the outcome of discussion on their future, task team activities have
been scheduled with a tentative costing

Regional Activities – Initial Workshops: bring together all the stakeholders within subregions with an interest in statistics to discuss best practice in evidence-based policy
making, strategic statistical planning and poverty reduction processes from within and
beyond the sub-region. The outputs are country action plans for developing statistical
systems in support of policy.

Regional Follow-up Activities: are largely in the hands of the country teams, the subregional bodies and their partners. Support for operational work will be funded and
managed by donor agencies or the World Bank Trust Fund. PARIS21 has a role in the
follow-up as the catalyst for action, in nurturing partnerships, assisting countries to
submit proposals to donor agencies and in monitoring and sharing experiences as the
programme rolls-out. Examples would be:
2







Providing rapporteurs for country workshops.
Evaluation of country programmes.
Developing a pool of local expertise.
Developing a web site for sub-regions to share information and best practice.
Providing expertise and tools from task teams.
Developing a knowledge base.
Website Development: to provide a global resource and a facility for each of the subregions to share and post information. The Information Exchange work will be
developed on the Website.
Financing requirements
5.
The following tables set out the financing requirements for the Secretariat and activities
outlined in the attached work plan. The financial statement in Table 1 shows income and
expenditure to date, and a summary of the financing requirements to the end of 2003. The
financing requirement shows the costs of funding a Secretariat of six persons (three project posts
and three secondees) together with the costs of the activities and associated expenditure. The
estimated shortfall in requirements is $988,000 in cash grants and $677,000 in direct funding for
secondees and sub-regional workshops.
6.
Table 2 shows the work plan for 2001, as agreed by the ISC in March 2001, and the
proposed programme for the years 2002 and 2003, with estimated costings for each activity. The
nature of the activities has been described above. The workshop programme covers:





East Africa and West Africa to be held in 2001; Central Africa in 2002.
3 workshops in Latin America: the first in 2001 and two further workshops in 2002.
1 workshop for countries of the former Soviet Union in 2001.
3 workshops for Asia: the first in 2002 and two further workshops in 2003.
1 workshop for Arab States – scheduled for 2001, tentatively re-scheduled in 2002.
7.
The initial workshops are costed at $100,000 each, with an estimated half of the funding
provided from Secretariat funds and the remaining half provided directly by bilateral or Trust
Fund arrangements.
8.
Follow-up activity is costed at $25,000 per quarter for each sub-regional workshop, with
direct PARIS21 activities being phased out during 2003 for most regions.
PARIS21 Secretariat
31 May 2001
3
Table 1: PARIS21 Statement of Income and Expenditure to 2003
Funding
through
Secretariat
Direct
Funding
US Dollars2
Income to Date
Mar-99
UK Indicators
Feb-00
UK 2nd Grant
Sep-00
UK 3rd Grant
Jan-99
Japan Indicators Grant - Reallocated
Dec-00
Japan Second Reallocation
Jan-01
Swiss Grant
Jan-01
World Bank Grant
2001
UK 4th Grant - (committed)
1999-2001 UK Secondees
2000
Direct funding of workshops
Total Income
1
US Dollars2
Total
US Dollars2
$58,510
$168,399
$280,374
$26,702
$40,053
$92,123
$290,120
$283,740
$340,000
$168,964
$508,964
Expenditure to Date
Consortium Meetings
Secretariat, Liaison & Co-ordination
Task teams
PARIS21 Regional Workshops
Total Expenditure
$340,000
$168,964
$508,964
Balance
Committed Expenditure - Secretariat Costs
(2 year Project Posts)
Manager of Secretariat (grade A5)
Information Assistant web & publicity (B4)
Administrative Assistant (grade B3)
Total Committed
Balance available for future work
$1,240,021
$1,748,985
$112,112
$192,452
$157,078
$103,694
$565,336
$112,112
$532,452
$157,078
$272,658
$1,074,300
$674,685
$674,685
$240,000
$110,000
$89,000
$439,000
$235,685
$439,000
$235,685
Projected Expenditure
Future Secondees ( 2 year period)
3 Professional Staff (grade A3/A4)
$540,000
Projected Expenditure - Activities (from work plan)
3
Rest 2001 Workshops , Task Teams and follow-up
3
2002 Workshops , Task Teams and follow-up
3
2003 Workshops , Task Teams and follow-up
Total Actvity Costs 4
Projected Secretariat Expenditure Publicity and Materials
Folders, Printing, Translation, Misc.
Total Projected Expenditure
$540,000
$171,500
$250,000
$100,000
$686,500
$1,280,000
$630,000
$858,000
$1,530,000
$730,000
$3,118,000
$1,061,500
$81,000
$2,677,500
$81,000
$3,739,000
Funding Offers
NOTES
UK Grant & Secondees
France Secondee
Workshops (Norway)
World Bank
Total Funding Offers to Date
$180,000
$180,000
$25,000
$954,240
1
$385,001
$500,000
$1,454,240
$1,134,240
$180,000
$25,000
$500,001
$1,839,241
ADDITIONAL FUNDING REQUIREMENT
$676,499
$987,575
$1,664,074
Excluding the costs of full time PARIS21 Co-ordinators in agencies. The World Bank have appointed one and
1
the UNDP are considering doing so.
2
3
4
Converted to Dollars from Francs at current rates
Workshops are assumed to be funded 50% from Secretariat & 50% Directly
See breakdown for 2001-2003 in table 2
4
Table 2: Work Plan for 2001-2003
2001
Jan-March
Quarter 1
Consortium Events
April-June
Quarter 2
July-Sept
Quarter 3
Oct-Dec
Quarter 4
Total
Cost US$
Annual
Consortium
meeting.
Interim Steering
Committee
$
80,000
$
70,000
New governance structure
Wider Participation
Workshop for
CODI meeting
ECA
53rd ISI Session
Other events
Task Teams
Advocacy
Meeting - next
steps
Phase 2
commissioned
$
90,000
Materials
development
$
40,000
Study
commissioned
$
50,000
$
75,000
$
100,000
$
100,000
Regional
SIS/MISP
seminar
$
40,000
Asia
Preparation
ESCAP AGM
$
3,000
Central & West Africa
West Africa
regional event
Arab States
regional event
(not yet
scheduled)
$
100,000
$
50,000
$
60,000
Team meeting at
ISI Session.
S.I.S.
Census
Regional
meeting
Indicators
Team meeting
Agriculture
Participation virtual team
SADC and Latin
America piloted
Information Exchange
Regional Activities –Initial Workshops
Southern Africa
Full regional
workshop
East Africa & Horn
Latin America
Preparation
ECLAC
Regional event
CIS Countries
Arab States
Regional Activities – Follow-up
Southern Africa
Website Development & Publicity
Newsletter & Full site
development
Regional Pages
2001 TOTAL
Follow-up
Spanish &
French Website
Full Spanish & French Website
SADC pages
developed
East Africa &
Horn pages
Russian pages
$ 345,000
$ 513,000
5
$
$
40,000
858,000
2002
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Annual
Consortium
Meeting.
Steering
Committee
Consortium Events
Interim
Performance
review
Total Cost US$
$
80,000
$
50,000
$
40,000
$
50,000
Wider Participation
Promote PARIS21 at appropriate events
Task Teams
Phase 3
commissioned
Advocacy
SIS
Country
application
Monitoring of best practice and implementation
Report
Best practice
manual
$
55,000
Census
Team meeting
$
60,000
Indicators
Baseline study
$
50,000
$
80,000
$
200,000
$
100,000
$
100,000
$
100,000
Agriculture
Participation in virtual team
Information Exchange
Develop region by region
Regional Activities –Initial Workshops
Southern Africa
East Africa & Horn
Latin America
Regional event
Regional event
CIS Countries
Asia
Central & West Africa
Regional event
Regional event
Central Africa
Arab States
Regional event
Regional Activities – Follow-up
Southern Africa
Follow-up
$
100,000
Latin America
Follow-up
$
100,000
East Africa and Great Horn
Follow-up
$
100,000
$
50,000
CIS Countries
Follow-up
Asia
Follow-up
Central & West Africa
Follow-up
Arab States
Follow-up
Follow-up
$
25,000
$
100,000
$
50,000
$
40,000
Website Development & Publicity
Latin American
pages
Regional Pages
2002 TOTAL
$
355,000
$
525,000
Asian pages
$
355,000
6
$
295,000
$ 1,530,000
2003
Quarter 1
Quarter 2
Quarter 3
Total Cost US$
Annual
Consortium
Meeting.
Steering
Committee
Consortium Events
Quarter 4
$
80,000
$
50,000
$
30,000
$
5,000
$
5,000
$
90,000
$
200,000
Regional Activities – Follow-up
Southern Africa
Follow-up
$
25,000
East Africa & Horn
$
25,000
$
50,000
$
75,000
$
50,000
$
25,000
$
20,000
Full Performance
review
Wider Participation
Promote PARIS21 progress and objectives at appropriate events
Task Teams
Advocacy
SIS
Report
Census
Indicators
Report
Agriculture
Report
Information Exchange
Regional Exchanges Running
Regional Activities –Initial Workshops
Southern Africa
East Africa & Horn
Latin America
CIS Countries
Asia
Regional Event
Regional Event
Central & West Africa
Arab States
Follow-up
CIS Countries
Latin America
Follow-up
Asia
Follow-up
Central & West Africa
Arab States
Follow-up
Follow-up
Website Development & Publicity
Website
Website Maintenance
2003 TOTAL
$ 270,000
$ 190,000
$ 175,000
$ 95,000
GRAND TOTAL
$ 625,000
$ 715,000
$ 875,000
$ 903,000
7
$
730,000
$ 3,118,000