Ski Club Inc. – Whakapapa Trip Leaders Guide
A. Safety Matters
1.
The lodge is situated in an alpine area. The majority of new members and some existing members do not
have alpine experience and do not appreciate that in this environment when things go wrong they do not
“turn to custard”, they very easily turn to catastrophe.
2.
Explain the safety card to all occupants (copies are in the trip leaders drawer). Make sure they are read and
understood by everyone in the lodge and that they have acted on them e.g. clear internal and external exit
ways.
3.
As building warden you have statutory duties under the Fire Service Act. Details are in the trip leaders
drawer, in particular you must be able to account for all lodge occupants by name and should the need arise
ensure their safe evacuation. You should have a printed email/fax listing all occupants first and last names.
4.
The DoC Emergency Plan deals with the shelter and safe evacuation of everyone on the mountain in the
case of storms or volcanic activity. You must be able to account for everyone in the lodge whether they are
staying there or sheltering there. Note that the alpine hospice principle applies at these times and food and
shelter are freely given. The subsequent evacuation must be strictly controlled – do not let people go,
however anxious they are, until told of your time slot and evacuation route.
Do not allow computer users to monopolise the phone line, you could miss emergency instructions from
DoC.
B. Domestic Matters
1.
Meet and Greet. Make sure that occupants who are new to the lodge are introduced, shown around the
lodge and have the lodge routines explained to them.
2.
Bunk allocation. Self allocation is OK if there is no pressure on space, otherwise allocate bunks to ensure
families are together and then fill in with pairs and singles.
3.
Lodge duties. Ensure that all duties have been allocated and are performed properly and on time.
C. Lodge Running
1.
Water is a finite resource that must be managed. In winter we use more water than we collect. Always
check the amount on hand and remember that it has to last for the whole season. If necessary implement
rationing e.g. no weekend showers, limited week showers, limit toilet flushing etc.
In the event of any volcanic activity ensure that the down pipes are disconnected.
The gutter heating should be left on whenever there is snow on the roof. This is on the 24/7 circuit and by
design will remain on when the lodge is shutdown.
2.
Allocate food on a daily basis and in particular ensure that the end of week cooks have sufficient variety
and quantities left to work with. Ensure food deliveries are uplifted from RAL Distribution in Iwikau
Shelter.
At the end of the week/weekend complete the food stock take sheet and fax it to the Administration Officer
before you leave.
3.
Maintenance - notify the maintenance officers of any maintenance concerns, i.e.;
o Repairs and replacements required
o Any running repairs carried out. We need to know of items that may need permanent repairs or
replacement.
4.
Shutdown – ensure that:
o All duties have been completed and rubbish removed
o Perishable food that will not last until the next lodge use is disposed of and a stock take of the
remainder is notified to the Administration Officer
o Check every room and make sure that heaters are off, windows closed and curtains drawn
o Water drained and power off. Do not leave these on unless the next occupants are actually in the lodge,
they may be delayed or have cancelled.
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o
Doors locked.
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