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MINUTES OF A REGULAR MEETING OF
THE BOARD OF TRUSTEES OF THE VILLAGE OF AIRPORT DRIVE, MISSOURI
A regular meeting of the Board of Trustees of the Village of Airport Drive, Missouri was held
March 26, 2015 at the Village Municipal Building.
Chairman Paul Surgi called the Board of Trustees to order at 7:07 p.m. Members present were
Mark Rains, Franklin Stine, Larry Allison, and James Paul. Village Clerk, Sue Hirshey was
present to take the minutes. Deputy Village Clerk, Janie Liles, Village Attorney, Chuck Brown,
Village Engineer, Jerald Norton, Sergeant Melissa Roughton, and Deputy Paul Soole were also
present. All present gave the Pledge of Allegiance. Attorney Brown gave the invocation.
MINUTES
Minutes of the Board of Trustees Meeting held on February 26, 2015 and Special Meeting on
March 12, 2015 were discussed. Trustee Allison motioned to approve the minutes previously
provided. Trustee Paul seconded the motion. Motion passed unanimously.
LATE FEES FOR OUTSIDE SEWER USERS
Attorney Brown advised clerk to apply late fees to the sewer customers outside the Village. The
Village had previously not applied late fees to Fountain Road Village Park and The House Inc.
accounts.
TREASURERS REPORT
Clerk Hirshey presented the Treasurers Report: Board was provided Balance Sheet by Fund,
Cash Receipts Control Report, Combined Check Register; Accounts Payable Control Report,
Payroll Calculation Report, Current Statement of Revenues and Expenses, Recap of Sales Tax
Year to Date, Open Building Permits in Process and Open Variance/Zoning Deposits. Trustee
Allison motioned to approve the Treasurers report and to pay bills. Trustee Rains seconded the
motion. Motion passed unanimously. The sewer bill for 5806 Elm Street was discussed due to
six months of non-payment. Trustee Rains motioned to have Attorney Brown file a Special Tax
Bill on the property for the unpaid balance of $248.53 plus filing and attorney’s fees. Trustee
Allison seconded the motion. Motion passed unanimously.
LIFT STATION PUMPS
Trustee Surgi asked if any Trustees wished to look into the possibility of incorporating gravity
lines into the sanitary sewer system. Trustees asked Engineer Norton to look at shorter routes
for the lines, but agreed to continue to use current system. Trustee Surgi instructed clerk to
request Enviroline to return to install pump on Central Avenue. Trustee Stine suggested
investigating warranties.
STREET SIGNS
Trust Surgi asked for discussion of the Children at Play street signs for Fountain Estates.
Trust Paul motioned to purchase three Children at Play street signs for Fountain Estates.
Trustee Allison seconded the motions. Motion passed unanimously.
PETITIONS AND COMPLAINTS
Don Cronk, HFA and Associates, appeared before the Board to answer questions regarding the
plans and building permits for the Wal Mart Neighborhood Market and fuel kiosk. Engineer
Norton had approved the development plans and final Plat. Harley Harry, Building and
Electrical Inspector for the City of Oronogo, shared his observations of the building plans.
Attorney Brown noted an addition to the original plans, a covered area of the parking lot for
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customers to pick up groceries ordered on line and delivered to customer’s cars, and said all
plans comply with the Village Code. Trustee Rains motioned to approve Building Permits 593
and 595 for the Market and fuel kiosk, the sewer permit, and sign permits. Trustee Allison
seconded the motion. Surgi, yea; Rains, yea; Allison, yea; Stine, yea; Paul, nay. Motion
passed.
Cathy Comer, R&S Memorial Decorations, was on the agenda to ask the Board about
signage, but didn’t attend meeting. Attorney Brown stated her request wasn’t advisable.
Stacie Jones, JT’s Burgers and Wings, was on the agenda to ask the Board about several
small signs for the Grand Opening, but didn’t attend. Trustee Rains had spoken to her before
the meeting and suggested they rent a portable sign or that four to seven small signs would be
allowed.
MOWING BIDS
The Village received two bids for mowing the Village property. The first bid received was from
Peavler Mowing, owned by Alvin Peavler. Mr. Peavler bid $80.00 to mow the yard at the
municipal building and the two entrances to Tabor Woods, but didn’t carry Liability Insurance.
Chris Gideon, owner of Mowed Over, bid $85.00 for the three areas and did have Liability
Insurance. Trustee Paul motioned to accept the bid from Mowed Over. Trustee Stine seconded
the motion. Motion passed unanimously.
ATTORNEY REPORT
Attorney Brown shared letter sent to House, Inc., to encourage their residents to cease entering
upon or traveling over private property in the Village.
Attorney Brown had been in negotiation with the Jasper County Sheriff’s Office regarding the
2015 Contract for law enforcement services in the Village. Sheriff Kaiser agreed to lower the
fuel cost from $2.95 per gallon to $2.50, and in the future use the previous year’s actual fuel
cost for the next year’s contract.
CW&W had paid $3535.00 to Attorney Brown for repairs to Central Avenue, and payment was
forwarded to the Village.
Due to Judge Nicholas’ vacation in March, Attorney Brown anticipated a very busy court
schedule in April.
CLERK’S REPORT
Tammy Anderson from Missouri State Agency for Surplus Property, has sent new invoice for
one storm shelter for the Village Municipal Building. Board decided not to accept shelter.
Gil Stevens, Keller Williams Realty, reports O’Reilly Auto Parts Store is not purchasing lot by
Harp’s. Their study showed the proposed store would decrease sales at Webb City store 28 %
to 30% and there were concerns with signage in the C-3PD complex.
Residents of Fountain Estates reported a black trail on the road left by the Republic Services
truck on March 2nd. Trevor Tilley, route supervisor for Republic Services assured Janie the
truck’s hydraulic fluid is biodegradable, but would check into the problem. On March 16,
Jonathan, the route driver, said the fluid had been overfilled. Problem should be corrected. On
March 23, Jonathan came to office to verify if any customers had reported problems. Missy
informed him there was still fluid leaking from their truck. Republic’s route supervisor Trevor
Tilly came to office, reported Republic will have the stains on the streets power washed this
week.
Clerk for the City of Oronogo concerned whether their current building inspector will be able to
keep up once Wal-Mart Neighborhood Market construction begins. Oronogo has several
residential homes currently under construction.
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Region M Solid Waste Management will hold a district meeting and lunch on April 8th, 2015 at
10:30 am at the Carthage Water & Electric Company, 627 W. Centennial, Carthage. Trustee
Frank Stine will attend.
Proposal from Enviroline for $5382.50, for new pump on Central Ave. and trip charges. Board
wanted more information before accepting bid.
Incomplete 2015 Business Licenses: Butcher’s Block and Little Shop of Ordinance.
Clerk Hirshey thanked the Trustees for allowing her to attend the Spring Institute in Columbia,
March 9th – 12th. The seminars were very informative and the chance to network with other
clerks in our area was a great experience.
Clerk’s raise covers insurance costs after working 162.55 hours per pay period, this pay period
fell short since there was only 160 hours worked.
Following the Municipal Election on Tuesday, April 7, 2015, a Special Meeting will be held.
Trustee Rains motioned to hold Special Meeting on Thursday, April 9, 2015 at 7 p.m. to install
any new officers. Trustee Stine seconded the motion. Motion passed unanimously.
COUNCIL BILLS
An ordinance vacating an existing sanitary sewer easement across a portion of lot One in WalMart’s First Addition and accepting the sanitary easement as reflected in the approved
development plans was discussed. Trustee Rains motioned to have the first reading of Council
Bill 09-15 by title only. Trustee Allison seconded the motion. Surgi, yea, Rains, yea; Allison,
yea; Stine, yea; Paul, nay. Attorney Brown read Council Bill 09-15 by title only. Trustee Rains
motioned to approve the first reading of Council Bill 09-15 and have the second reading of
Council Bill 09-15 by title only. Trustee Allison seconded the motion. Surgi, yea, Rains, yea;
Allison, yea; Stine, yea; Paul, nay. Attorney Brown read Council Bill 09-15 by title only.
Trustee Rains motioned to approve the final reading of Council Bill 09-15 and adopt Ordinance
09-15. Trustee Allison seconded the motion. Stine, yea; Allison, yea; Rains, yea; Surgi, yea;
Paul, nay. Ordinance 09-15 was adopted.
An ordinance accepting the Jasper County Sheriff’s Office contract for police service
effective April 1, 2015 was discussed. The council bill posted had an effective date of April 15,
2015. Trustee Rains motioned to have the first reading of Amended Council Bill 10-15, to reflect
a start date of April 1, 2015, by title only. Trustee Allison seconded the motion. Surgi, yea,
Rains, yea; Allison, yea; Stine, yea; Paul, yea. Attorney Brown read Amended Council Bill 1015 by title only. Trustee Rains motioned to approve the first reading of Amended Council Bill
10-15 and have the second reading of Amended Council Bill 10-15 by title only. Trustee Allison
seconded the motion. Surgi, yea, Rains, yea; Allison, yea; Stine, yea; Paul, yea. Attorney
Brown read Amended Council Bill 10-15 by title only. Trustee Rains motioned to approve the
final reading of Amended Council Bill 10-15 and adopt Ordinance 10-15. Trustee Allison
seconded the motion. Stine, yea; Allison, yea; Rains, yea; Surgi, yea; Paul, yea. Ordinance
10-15 was adopted.
ROUNDABOUT PATROL
Resident Stuart Houston questioned whether Jasper County Sheriff’s Officers should park on
the red concrete area inside the roundabout. The Board will discuss with Sgt. Roughton.
STORM SHELTER
The bid received from Asbell Excavating and Trucking to move and install a storm shelter at the
Village Municipal Building was $43,470.00. Trustee Rains motioned to forego accepting a storm
shelter from the Missouri State Agency for Surplus Property. Trustee Paul seconded the
motion. Motion passed unanimously. The Board instructed the clerk to look at cost of smaller
storm shelter, with a capacity of approximately 4-6 people.
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OTHER BUSINESS
The Board discussed proposed O’Reilly Auto Parts Store.
Trustee Rains reminded clerk all new businesses in the Village should receive a plant from the
Board of Trustees.
Quotes for note pads were submitted by Litho Printing and The UPS Store. Trustee Rains
motioned to order 250 note pads from The UPS Store. Trustee Allison seconded the motion.
Motion passed unanimously.
CLOSED SESSION FOR PERSONNEL
Trustee Rains motioned to go into Closed Session to discuss personnel at 8:14 pm. Trustee
Stine seconded the motion. Surgi; yea, Rains; yea, Paul; yea, Stine; yea, Allison; yea.
Trustee Rains motioned to come out of Closed Session at 8:20 pm. Trustee Stine seconded the
motion. Surgi; yea, Rains; yea, Paul; yea, Stine; yea, Allison; yea.
REMINDERS
Office Closed April 3rd for Good Friday.
Municipal Election Day is Tuesday, April 7, 2015. Mark Rains, Larry Allison, David
Bozung, and Terry Myers are on the ballot.
Special Meeting after Municipal Election will be April 9th at 7 p.m.
Board of Trustee Work Session and Regular Meetings, April 23, 2015, at 6:30 p.m. and 7:00
p.m. respectively.
Spring Clean scheduled for Saturday, May 2, 2015.
ADJOURNMENT
Trustee Rains motioned to adjourn meeting. Trustee Allison seconded the motion. Motion
passed unanimously. Meeting adjourned at 8:25 p.m.
Respectfully Submitted,
Sue Hirshey
Village Clerk
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