REQUEST FOR PROPOSAL
BRUNSWICK COUNTY
COUNTY PARK AT GREAT CREEK
GRASS CUTTING SERVICES
JANUARY 2010
Brunswick County, Virginia will accept proposals for periodic maintenance
services to remove and/or otherwise control vegetative growth on the Great
Creek Dam structure, park grounds, and nature walking trail. County Park at
Great Creek is located off of Christanna Highway (Route 46).
The purpose of this RFP is to solicit the interest of contractors in providing
maintenance services at County Park at Great Creek. Copies of the
specifications are available by contacting Ms. Charlette T. Woolridge, Brunswick
County Administrator, 434-848-3107.
Those submitting proposals shall list on a separate sheet of paper any
variations from or exceptions to the conditions and specifications of this proposal.
This sheet shall be labeled “Exception(s) to Proposal Conditions and
Specifications” and shall be attached to the proposal.
Award of this project is dependent on approved funding from the
Brunswick County Board of Supervisors.
Submit Request for Proposal to Charlette T. Woolridge, County
Administrator, Brunswick County Administrator’s Office, P.O. Box 399,
Lawrenceville, Virginia 23868 no later than 1:00 p.m. on Monday, February 8,
2010.
Equipment: Equipment required, but not limited to, shall be a four (4) wheel drive
tractor with a minimum eight (8) foot bush hog, lawn mower(s), weed trimmers,
hand tools or other such comparable equipment as approved by the County to
complete the job in a manner acceptable to Brunswick County.
Price: Price quoted shall show a breakdown of cost for park grounds, dam
structure and nature walking trail individually.
Submitting Proposal: Each proposal shall be submitted in a separate sealed
envelope and shall contain the following information as a minimum. Multiple
separate proposals may be submitted by a proposer.
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Eight (8) copies of all information shall be provided with each proposal as follows:

Completed proposal form

Narrative describing proposal

List of all equipment

List of personnel

Minimum of three references, including name, address and telephone
numbers.
Proposals should be addressed to Ms. Charlette T. Woolridge, County
Administrator, Brunswick County Administrator’s Office, P.O. Box 399, 102
Tobacco Street, Lawrenceville, Virginia 23868. All proposals should arrive at this
address by 1:00 p.m. on Monday, February 8, 2010.
Review of Proposals: The proposals received will be referred to a committee for
review, evaluation and recommendation to the Brunswick County Board of
Supervisors.
Evaluation of Proposals
FACTORS
Cost
WEIGHTED VALUE
35%
Equipment Meeting
Specifications
35%
CONSIDERATIONS
Subject to available funds
as approved by the
Board of Supervisors
Compared to minimum
specifications
Experience
20%
Personnel
10%
Scoring System
Proposals rated relative to specifications and other proposals
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Lowest
2
3
4
5
Highest
Minority business enterprises are encouraged to respond to this solicitation
notice.
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The Brunswick County Board of Supervisors, Brunswick County, Virginia
reserves the right to reject any and all proposals, to waive any informality, or to
select the contractor best suited for or in the best interest of Brunswick County.
___________________________________
Charlette T. Woolridge
County Administrator
Brunswick County, Virginia
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Great Creek Dam Maintenance Project Specifications:

Proposal is to be comprised of an itemization of the cost to provide the
specified services per event.

The intent of Brunswick County is to secure the specified maintenance
services with an acceptable two (2) year contract.

Proposal is to be accompanied by three (3) references for similar and recent
projects including contact individuals, telephone numbers, and mailing
addresses.

The County reserves the right to request clarification of information and to
request additional information.

The successful bidder will be expected to sign a contract with Brunswick
County. Any agreement or contract resulting from the acceptance of a
proposal shall be on forms either supplied by or approved by the County and
shall contain, as appropriate, applicable provisions from the request for
proposal and the successful firm’s proposal. Additional terms and provisions
may be included in the contract at the direction of the County.

The County reserves the right to reject any and all proposals, to waive any
technicalities in proposals received, to negotiate, and to accept the proposal
which may best serve the interests of the County.

The successful bidder must provide adequate liability insurance, as
approved by the County. This insurance shall name Brunswick
County as additional insured.

Equipment required, but not limited to, shall be a four (4) wheel drive tractor
with a minimum eight (8) foot bush hog, weed trimmers, hand tools or other
such comparable equipment as approved by the County to complete the job
in a manner acceptable to Brunswick County.
Great Creek Dam Maintenance Project Specifications:

Cut or otherwise remove all woody vegetation at ground-level on the dam
structure’s top and upstream and downstream slopes. Additionally, all woody
vegetation is to be cut or otherwise removed from the overflow outlet,
emergency spillway, and riprap areas. Follow-up maintenance may be
necessary to such woody vegetation to inhibit re-establishment.

Cut or otherwise remove non-woody vegetation (grass, brush, weeds, leaves,
etc.) to an appropriate height on the dam structure’s top, upstream and
downstream slopes, the overflow outlet, emergency spillway, and riprap
areas.
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
Perform such other related maintenance work on the dam structure, overflow
outlet, emergency spillway, riprap areas, and as may be determined. This
other related maintenance work will be considered as an add-on to the
contract.

Great Creek Dam and spillway area is to be cut three (3) times per year. The
successful bidder shall provide the appropriate equipment to perform
services.
County Park at Great Creek – Park Grounds Grass Cutting Project
Specifications:

Proposal is to be comprised of an itemization of the cost to provide the
specified services per event.

The intent of Brunswick County is to secure the specified maintenance
services with an acceptable two (2) year contract.

Proposal is to be accompanied by three (3) references for similar and recent
projects including contact individuals, telephone numbers, and mailing
addresses.

The County reserves the right to request clarification of information and to
request additional information.

The successful bidder will be expected to sign a contract with Brunswick
County.
Any agreement or contract resulting from the acceptance of a
proposal shall be on forms either supplied by or approved by the County and
shall contain, as appropriate, applicable provisions from the request for
proposal and the successful firm’s proposal. Additional terms and provisions
may be included in the contract at the direction of the County.

The County reserves the right to reject any and all proposals, to waive any
technicalities in proposals received, to negotiate, and to accept the proposal
which may best serve the interests of the County.

The successful bidder must provide adequate liability insurance, as approved
by the County. This insurance shall name Brunswick County as additional
insured.
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County Park at Great Creek - Park Grounds Maintenance Project
Specifications:

Cut or otherwise remove woody and non-woody vegetation (grass,
brush, leaves, weeds, etc.) to an appropriate height in and around the park’s
general area including along the vehicle access ways, vehicle parking lots,
sidewalks, picnic shelters, concession stand/restroom building etc. This
includes the multi-purpose ball field and volley ball court areas. Additionally,
removal of leaves, litter or other refuse from the areas to be cut. Grass shall
be cut to the water’s edge in identified areas to provide the public with an
adequate, unobstructed, and safe fishing area.

Remove grass clippings from parking lots, sidewalks, and picnic shelters.

Park grounds shall be cut two (2) times per month during April, May,
June, July, August and September. No cuts during October, November and
December. The successful bidder shall own appropriate equipment necessary
to perform services satisfactory to Brunswick County.

Perform such other related landscape maintenance work at the park as may
be determined. This other related landscape maintenance work will be
considered as an add-on to the contract.

Equipment required, but not limited to, shall be lawn mower(s), weed trimmer,
and hand tools, or other such comparable equipment necessary to complete
the job in a manner that is acceptable to Brunswick County.
County Park at Great Creek – Nature Walking Trail Maintenance
Specifications

Cut or otherwise remove woody and non-woody vegetation obstructing the
nature walking trail (limbs overhanging and/or brush).

Remove grass, weeds, saplings, rocks, fallen limbs, roots and any other
debris from the nature walking trail path.

Trim all grass and remove weeds from around the benches and trash
receptacles along the nature walking trail.
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Proposal Form
Grass Cutting Services for County Park at Great Creek
_________________________________ propose to provide periodic
maintenance services to remove and/or otherwise control vegetative growth on
the Great Creek Dam structure, park grounds, and nature walking trail meeting
the conditions and requirements set forth by Brunswick County, Virginia for the
terms generally described in the specifications.
Due Date:
Monday, February 8, 2010 at 1:00 p.m.
Dam Structure:
$_______________________________________
Park Grounds:
$_______________________________________
Nature Walking Trail
$_______________________________________
Total Cost:
$_______________________________________
Equipment:
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
Experience:
________________________________________
________________________________________
________________________________________
________________________________________
Personnel:
________________________________________
________________________________________
________________________________________
________________________________________
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References:
________________________________________
________________________________________
________________________________________
Proposal Submitted By:
Signature:______________________________________
Printed Name:___________________________________
Title:___________________________________________
Address:________________________________________
_______________________________________________
Telephone:______________________________________
Fax:____________________________________________
Email:___________________________________________
Date:___________________________________________
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