MINUTES OF THE LUTTERWORTH TOWN COUNCIL MEETING
HELD ON 11 JANUARY 2011 AT THE COUNCIL OFFICES
COMMENCING AT 7.30PM
Present
The Town Mayor, Councillor R Perkins
The Deputy Town Mayor, Councillor N Ackerley
Councillors J Ackerley, R Coleman, E Derrick, R Dewes, D Gair,
T Hirons, M Johnson-Howe, P McVay, B Piper, G Robinson, V Thornton,
J Turner, C Weston and M Willey
At 7.00pm prior to the Town Council meeting Mark Flood (Director of Insight Town
Planning Ltd), John Coleman (Planning Manager at William Davis Ltd) and Robert Jays
(Assistant Planning Manager at William Davis Ltd) presented their indicative proposal for
residential development on land north of Bill Crane Way.
Mr Flood advised that whilst Harborough District Council’s Core Strategy highlighted that
a minimum of 150 out of the 500 dwellings allocated to Lutterworth would need to be on
brown field sites, William Davis Ltd believed that only 79 units could realistically be
achieved in this manner.
William Davis Ltd expressed their plan to develop the 7.6 hectares of land north of Bill
Crane Way between the Bitteswell Brook and Leicester Road. Five hectares will be used
for residential development of up to 149 dwellings, whilst the remaining 2.6 hectares
would be for public open space and green infrastructure.
It was confirmed that ecology surveys undertaken had not shown there to be any
protected species on site but that the existing trees would be retained as much as
possible. A flood risk assessment was also in the process of being prepared as the land
adjacent to the brook would require sustainable drainage with a balancing pond.
Mr Coleman advised the intention for two points of access from Bill Crane Way into the
proposed residential area. A transport assessment had indicated that this would not
have any adverse impact on the existing junctions but William Davis Ltd would be
seeking to actively encourage other modes of transport via the publication of a Travel
Plan. Members highlighted that cycle links would be required not only along Bill Crane
Way but also along Leicester Road into the town centre.
It was advised that a noise assessment had also been undertaken and there would be
some measures for acoustic glazing implemented to protect the existing properties
fronting Bill Crane Way.
As part of the detailed landscape and visual assessment there were to be a number of
hedgerows planted as part of the development as well as avenues of trees. Feature
houses were proposed to be located on the entrances to the scheme with dwellings
fronting Bill Crane Way to ensure that the scheme appeared cohesive with the rest of the
town.
The properties are proposed to be predominantly two to four bed starter homes / family
housing of a similar density to that of the surrounding development. The character of
which is to be varied across the scheme to provide an attractive contrast. It was
suggested that a three storey design should be maximised.
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Members queried how the areas of open space would be maintained in the long term
and it was advised that discussions would take place with either Harborough District
Council or a management company to take on these areas with an appropriate sum
commuted from William Davis Ltd.
Parking arrangements were also of concern to members, as was the number of extra
traffic movements to be generated by the site upon the Bill Crane Way / Leicester Road
junction, which would be in need of improvement. William Davis Ltd was urged to ensure
that garage sizes were appropriate and that sufficient parking was available on plots.
Mention was also given to the impact that this development could have on the local
schools and it was recognised that this would need to be considered.
287
APOLOGIES FOR ABSENCE
None were received.
288
DECLARATIONS OF INTEREST
None were received.
289
MINUTES, LUTTERWORTH TOWN COUNCIL MEETING
RESOLVED that the minutes of the Lutterworth Town Council meeting held on 14
December 2010 be signed by the Town Mayor as a true record.
290
MINUTES, EVENTS WORKING PARTY MEETING
RESOLVED that the minutes of the Events Working Party meeting held on 16 December
2010 be signed by the Town Mayor as a true record, that the minutes be adopted and
that all recommendations contained therein be approved, subject to the following
amendment to minute 2:
“RECOMMEND that Feast Week be held from Monday 15 August to Sunday 21 August
2011, with Carnival Day being held on Saturday 20 August.”
Upon being put to the vote this amendment became the substantive motion, which
members subsequently RESOLVED to approve.
291
MINUTES, ADMINISTRATION, FINANCE AND DEVELOPMENT COMMITTEE
MEETING
RESOLVED that the minutes of the Administration, Finance and Development
Committee meeting held on 21 December 2010 be signed by the Town Mayor as a true
record, that the minutes be adopted and that all recommendations contained therein be
approved, subject to the following inclusion at minute 2:
“Councillor Coleman declared a personal interest in item 9 of the clerk’s report as a
member of the Lutterworth Royal British Legion”.
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Councillors J Ackerley, Coleman, Gair, Johnson-Howe and Weston volunteered to serve
on the Working Party identified at minute 6 to investigate the existing and future potential
of the Pavilion.
292
PLANNING AND GRANTS COMMITTEE MEETING
RESOLVED that the minutes of the Planning and Grants Committee meeting held on 4
January 2011 be signed by the Town Mayor as a true record, that the minutes be
adopted and that all recommendations contained therein be approved, subject to the
following amendment:

293
At minute 4 the wording ‘in this financial year’ be removed from the last sentence
of the paragraph.
TOWN MAYOR’S ANNOUNCEMENTS
Councillor Perkins reported his attendance at Armistice Day on 11 November in the
Memorial Gardens; tour of Asda’s new site at Magna Park; Remembrance Day parade
and church service to include the laying of wreath and taking salute from the parade;
Judging of Best Christmas Shop window competition; Switch on of Lutterworth’s
Christmas Lights; opening of Treviso hairdressing; opening of new craft shop on Linden
Drive; Guest speaker at Lutterworth Rugby Club dinner; Civic Christmas service at St
Mary’s Church arranged by Harborough District Council Chair, Councillor Rosita Page;
St Mary’s Church family carol service; Crib service at Salvation Army Church, Hinckley;
St Mary’s Crib service and the Lutterworth Open Christmas event at the Wycliffe Rooms
with District Council Chair, Councillor Rosita Page.
Councillor Perkins thanked the Events Working Party for organising a successful
Christmas Lights event for the town, and also thanked Councillor N Ackerley for
attending the League of Friends of Feilding Palmer Hospital carol service in his absence.
294
COMMENTS FROM THE PUBLIC
Two members of the public and the press were in attendance.
Mr Taylor requested that the Clerk assist him in trying to arrange for the battered guard
rails on the Coventry Road / Bitteswell Road junction to be repaired. The Clerk advised
that an Officer at the County Council had already been spoken to earlier in the afternoon
concerning the matter.
Mr Taylor also queried whether there had been any feedback received from William
Davis Ltd in the pre meeting in relation to the unadopted land that remains along Bill
Crane Way. Mr Taylor was advised that the briefing note he had prepared had been
passed onto William Davis Ltd and that the Clerk would be following this up outside of
the meeting.
295
ACCOUNTS PAID AND TO BE PAID
Councillors N Ackerley and E Derrick reported that all was in good order.
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Accounts Paid 21 December 2010
9006
Bray & Bray Solicitors
705.00
9007
Surecare Surveys Ltd
47.00
9008
National Society of Allotment & Leisure Gardeners Ltd
66.00
9009
Harborough District Council
52.88
9010
Lutterworth Museum
9011
Lutterworth Open Christmas
200.00
9012
Wycliffe Lutterworth U3A
250.00
9013
Ullesthorpe Windmill Project
400.00
9014
Plantool Ltd
188.00
9015
Leicestershire County Council
1,200.68
9016
HM Revenue & Customs
2,457.00
9017
Post Office Ltd
73.00
9018
G Kooner
10.50
9019
G Kooner
10.50
9020
H Perkins
139.21
5,000.00
Accounts Paid 24 December 2010
BACS
Wages
6,795.40
Accounts to be Paid 11 January 2011
296
9021
Central Stores UK Ltd
10.45
9022
Severn Trent Water Ltd
47.36
9023
Leicestershire County Council
754.58
9024
Lutterworth Ford
189.12
9025
ESPO
126.05
9026
GES (Leicester) Limited
117.50
9027
PHS Group
596.35
9028
C Hammond
31.84
9029
M Bayliss
33.93
9030
R Perkins
611.49
9031
Leicestershire Scout Council
9032
Focus4 Training Ltd
36.00
117.45
INCOME AND EXPENDITURE / BANK RECONCILIATION
Members noted that the income and expenditure and bank reconciliations as at the end
of December 2010 would be circulated at the February meeting due to the recent
absence of the Accounts / Administration Officer.
297
PLANNING APPLICATIONS
RESOLVED to support the following application:
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10/01684/TCA
Mr Michael
McLoughlin
Works to tree
Carrick House, 10a Coventry Road, Lutterworth
298
CCTV STRATEGY REVIEW
RESOLVED to defer this item for consideration under the ‘confidential’ section of the
meeting in order to ensure that the subject was not prejudiced by publicity.
299
PART NIGHT LIGHTING PROPOSALS
Members noted the County Council’s comments and were informed that an approved
plan would be forwarded once comments from the emergency services had been
received.
300
YOUTH SERVICE RESTRUCTURE
RESOLVED to express concern over the proposed drastic reduction in Youth Leader
hours, which was estimated at leaving only 41% of the existing number of hours.
301
GEORGE STREET PUBLIC CONVENIENCES
Members noted that the temporary licence had now been finalised, allowing the Town
Council to commence operation of the George Street public conveniences whilst the
transfer documentation was prepared.
It was further noted that Harborough District Council had confirmed their commitment
towards the roof reparation work at a proportion of 57%, which was in line with the
agreed terms for the internal refurbishment of the building. This work was due to be
carried out within the next week, weather permitting, and it was reported that the facility
would be therefore due to open week commencing 24 January 2011.
302
ELECTION WORKSHOP
RESOLVED to arrange an Election Workshop on a Tuesday evening in March to provide
interested residents the opportunity to find out more about becoming a Town Councillor
in readiness for the local elections that will take place on Thursday 5 May 2011.
303
REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
Members received an apology for absence from County Councillor Page.
304
REPORTS FROM MEMBERS WHO HAVE ATTENDED MEETINGS ON
BEHALF OF THE TOWN COUNCIL
None were received.
305
INFORMATION ITEMS
The following information items were received and noted by members:
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(i) Leicestershire and Rutland Association of Local Councils December
Newsletter
(ii) Lutterworth Rotary Club January COG Newsletter
(iii) Lutterworth Community Forum – notes from the meeting held on 22 September
2010 / Letter from the Chair, Mr John Warren
(iv) Voluntary Action South Leicestershire Autumn 2010 Newsletter
306
CONFIDENTIAL
RESOLVED that “because publicity would prejudice the public interest by reason of the
confidential nature of the business to be transacted, the public and the press be
excluded from the remainder of the meeting”.
307
CCTV STRATEGY REVIEW
Members considered the Harborough District Council CCTV Strategy review and its
proposed actions. As one of the proposals is to disconnect the current broadband line
between Market Harborough and Lutterworth, members RESOLVED to request that
measures are put into place to ensure that the correct equipment is available at
Lutterworth Police Station for continued successful monitoring.
Members noted that the proposed actions could in fact result in the Police responding
more quickly to any incidents captured on the cameras and it was therefore RESOLVED
to also request that the Police are able to alter the camera settings in order to ensure
that the Lutterworth CCTV system continues to be increased in its effectiveness.
It was reported that a local Beat Officer had recently carried out a review of all
Lutterworth’s camera links, and as a result, the timings of the camera settings had been
tweaked in order to improve the coverage of those areas where there had been known
to be potential problems.
Meeting adjourned at 8.18pm.
Signed...............................................
Date................................................
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