Module 7 Summative assessment 7.1
MODULE 7
SUMMATIVE ASSESSMENT 7.1
MODEL ANSWER
100 MARKS
THIS ASSESSMENT COVERS:
UNIT 337061 – DEMONSTRATE KNOWLEDGE AND INSIGHT INTO A BID COMMITTEE SYSTEM
APPLICABLE TO AN ORGAN OF STATE IN SOUTH AFRICA
Please read the following case study and answer the 6 questions that follow.
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Please answer the following 6 questions:
1. Discuss elements of a Supply Chain Management model that apply to the bid committee system with
specific reference to the case study above? (20 marks)
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2. How would you apply what you learned of the applicable regulatory framework to ensure compliance
specific reference to the case study above? (10 marks)
3. Discuss the importance of ethical conduct at all stages of the bid committee process with specific
reference to the case study above? (10 marks)
4. How would you apply what you learned of the functions of the Bid Specification Committee with specific
reference to the case study above? (20 marks)
5. How would you apply what you learned of the functions of the Bid Evaluation Committee with specific
reference to the case study above? (20 marks)
6. How would you apply what you learned of the functions of the functions of the Bid Adjudication
Committee with specific reference to the case study above? (20 marks)
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MODEL ANSWER
The weighting of the marks must be 50/50 where the assessor determines where the key
knowledge criteria have been expressed and described within the responses to equal approx 50%
of the marks, and thereafter award the balance of 50% of the marks to the application of that
knowledge by virtue of analyses, comparison, critique, or any other.
The Blooms taxonomy rose may be utilised to identify the appropriate verb for the application of
knowledge.
Q1. The student must analyse the elements of a relevant Supply Chain Management model are
analysed with reference to how the different bid committees relate to the elements (Elements
include, but are not limited to: Demand, acquisition, logistics, disposal, risk and performance
management)
The student must identify the role players in the bid committee system with reference to their
roles, impact and relevance on the committees (Role players may include, but are not limited to:
End Users, Supply Chain Management Practitioners, Technical Experts, Delegated Officials,
Senior Managers, Legal Experts, Auditors, Accounting Officers, Chief Financial Officers and
Advisers)
Q2. The student must identify the regulatory framework applicable to the bid committee system in
a particular Organ of State and give an indication of how each legislation and/or prescript
regulates the decision making of a committee (The regulatory environment may include, but is not
limited to: The Constitution of the Republic of South Africa, Public Finance Management Act,
Municipal Finance Management Act, Preferential Procurement Policy Framework Act, BroadVersion 1 dated: 2 October 2013
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Based Black Economic Empowerment Act, Construction Industry Development Board Act and
relevant practice notes, circulars and guides)
Q3. The student must analyse and apply Codes of Conduct relating to the bid committee process
to describe the behaviour required of a member of a bid committee
The student must explain the rationale for a Code of Conduct with reference to the benefits and
consequences in cases of abuse
Q4. The student must make recommendations for the composition of a Bid Specification
committee that reflect the specific commodity to be procured and legislative requirements
The student must apply knowledge of the functions of a Specification Committee to prepare a bid
invitation [The bid invitation may include, but is not limited to: Technical specifications, bid
special conditions of contract, goals and points in terms of the Preferential Procurement Policy
Framework Act, evaluation criteria, ratio split between price and functionality for the appointment
of consultants, market research, available funds, life cycle costing, total cost of ownership,
(procurement threshold value), procurement methods, sourcing strategies, inspection
requirements and compulsory pre-bid or briefing meetings)
Q5. The student must make and substantiate recommendations for the composition of a Bid
Evaluation Committee for a specific commodity
The student must check standard bidding documents for completeness against predetermined
criteria for a specific commodity
The student must evaluate a bid against a specification or terms of reference, relevant legislation,
the General Conditions of Contract, Specific Conditions of Contract and other predetermined
criteria
The student must evaluate a bid in terms of the capacity and capability of a bidder
The student must evaluate a counter proposal for acceptability to the Organ of State
The student must make a recommendation for award and substantiate this in the format required
by a specific Organ of State (Recommendations include, but are not limited to: a comparative
schedule of preferential points scored by each bidder, availability of funds, declaration of
interests, whether bidders are restricted or not, motivation for passing over a bidder and tax
matters)
Q6. The student must make and substantiate recommendations for the composition of a Bid
Adjudication Committee based on prescribed guidelines
The student must discuss the powers of a Bid Adjudication committee in making decisions with
reference to the implications and consequences of the committee's decisions
The student must scrutinise recommendations from a Bid Evaluation Committee for fairness,
correctness and compliance with predetermined criteria
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The student must discuss the importance of members declaring own interests with reference to
the consequences of neglecting to disclose for the member and the Organ of State
The student must analyse the Code of conduct for the Adjudication Committee to determine
compliance to meeting procedure
The student must make and report recommendations to the relevant authorities (Relevant
authorities may include, but are not limited to: The Accounting Officer, National (State) or
Provincial Treasury, Chief Executive Officer, Municipal Councils, Accounting Authorities and the
Auditor General)
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