Prison Fellowship * Job Description

Prison Fellowship – Job Description
Role Title
Finance & Office Manager
Support Office, London
Salary and Days
Five days a week. Up to £25,000
Relates to
Head of Resources
Main Purpose
Responsible for banking, bookkeeping, payroll, branch accounts,
and office services. Supporting management accounting, audit.
Desired Competences:
Able to do data entry with accuracy and understanding
Understands how accounts works and what needs reporting
Self-starting, proactive, well-organised, able to work flexibly and under pressure
Good team member, with interpersonal sensitivity
Able to empathise with the Christian values of Prison Fellowship, and take part in
the daily team prayers that seek to keep us focussed on PF values and objectives
Knowledge and skill requirement:
Good working knowledge of double entry bookkeeping
Good working knowledge of Excel
Part or full accounting qualification (CIMA, ACCA, ICAEW, CIPFA)
Knowledge of accountancy packages, like Sage L50
10. Substantial experience of working in a similar role- highly desirable
11. Knowledge of payroll packages, like Sage Payroll- desirable
Key Interfaces:
Primarily with the Head of Resources
 Also with the Head of Supporter Relations & Fundraising Assistant
 And with volunteers and staff who claim expenses and manage branch accounts
Prison Fellowship – Job Description
Key Tasks
 Responsible for income processing:
o Banking of cash
o Processing and tracking of CAF and Stewardship vouchers
o In consultation with Fundraising, identify the correct income for donations made
directly to the bank and upload into Sage.
o Sage - Raisers Edge Reconciliations
o Gift Aid
 Responsible for expenditure processing:
o Staff and volunteer monthly expenses, in a timely manner
o Purchase invoices, and associated filing, using on-line banking and cheques
o Annual returns and charter fee payments to PF International are made
o Petty cash
 Responsible for Sage Line 50 processing:
o Entry on Sage Line 50, in particular: input of expense claims, purchase invoices
and purchase payments, bank payments, invoices, invoice receipts, uploading
bank entries, and associated filing
o Monthly Bank/ Credit Card/ Petty Cash Reconciliations
o Set up suppliers/customers, oversee debtors, answer queries, make corrections,
export Trial Balance
 Responsible for payroll (Sage Payroll) and pension processes
 Audit
o Responsible annual returns of financial activities in Prayer Groups (branch
accounts) for incorporation into the Charity’s annual accounts
o Responsible Fixed Asset Register, and all physical assets
o Assist with audit preparation
 Prepare the monthly Management Accounts
 Other ad-hoc financial enquiries from Support Office and Prison Fellowship Branch
Office Support
 Ensure that all office services are run in an efficient manner and improved including
liaison with suppliers
 Ensure the optimum use of office spaces, room and event space bookings including
liaison with landlord
 Ensure support for and improvement of ICT systems, including liaison with
outsourced contractors
 Manage staff HR records: joiners and leavers; annual leave; and sick leave
 Give support for Team Meetings and other PF events.
 Participate in staff prayer meetings
Bill Lovett
29th May 2014 v1.2
JD Finance Manager May 14.docx