Bookkeeper
Responsible to:
Senior Accountant
Key relationships:
Senior Administrator, senior management, staff and stakeholders.
Main Duty
To deal with the day to day administration of financial systems and the processing of payments
Suppliers
 Process invoices in Sage
 Prepare aged list of creditors and approve the list of ‘proposed payments’
 Update Sage supplier module with payment
Debtors
 Raise sales invoice in sage
 Reconcile banking come to Sage.
Grants
 Chase grants from funders where appropriate
 Monitor and update grant payments made through Faith in Community Scotland’s local
grant awards scheme.
Bank
 Process all income in Sage (mainly grants)
 Process all payments in Sage
 Monthly bank reconciliation
Alto Cards
 Receive approved monthly ALTO statements and supporting invoices with coding by staff
member
 Process all ALTO payments in Sage
 Process transfers from bank account to ALTO accounts
 Monthly ALTO reconciliation
Petty Cash
 Maintain petty cash imprest system (EXCEL)
 Total and process all petty cash expenditure in Sage
 Process ‘top up’ payments from bank account to Petty Cash
 Cash count end of each month
 Reconcile the cash count with imprest record and Sage ledger
December 2015
Payroll
 Liaise with payroll provider regarding monthly payroll (new starts, leavers, other info)
 Monthly payment to payroll provider to put them in funds
 Analyse monthly payroll summary, preparation of journal and process in Sage (allocation of
all staff to projects)
 Reconcile balance held with payroll provider with Sage ledger each month
Expense Claims
 Process approved expenses claims
 Process in Sage
General Administration
 Process journals in Sage
 General office duties, such as dealing with telephone calls and forwarding messages as
necessary.
At busy times, support the Senior Administrator with various administrative tasks such as:
 preparing for organisational meetings, booking rooms, arranging catering
 photocopying and ordering supplies
Other duties
Undertake other reasonable duties as may be requested by the Senior Accountant and the
Director.
This document does not form part of your contract of employment.
December 2015
Person Specification
Experience
At least 5 years experience in an accounting role with recent use
of sage and experience of bank and petty cash reconciliation.
General experience in an administrative role
Essential
Desirable
√
√
Some experience of dealing with dealing with payroll queries
√
Skills, Knowledge, Qualifications
Competent in the use of SAGE
√
Competent in the use of Microsoft Excel
√
Confident in the use of Word and Outlook
√
Methodical, attentive to detail and with strong numerical
abilities
√
Well organised and able to prioritise own work
√
Essential
Desirable
Essential
Desirable
Can work collaboratively with colleagues and be an effective √
team member.
Excellent interpersonal and communication (both oral and
√
written) skills.
Attitudes and Values
Sympathy with the aims and values of Faith in Community √
Scotland.
Closing date
Applications must be received prior to 12 noon on Wednesday, 9 December 2015. (If sending
by email, please also post a signed copy to Faith in Community Scotland, 759A Argyle Street,
Glasgow, G3 8DS)
Interviews
Interviews for successful candidates will be held in Glasgow on Friday, 18 December 2015.
This document does not form part of your contract of employment.
December 2015