Stafford County Public Schools - Department of Student Services
31 Stafford Avenue, Stafford, Virginia 22554
(540) 658-6500 FAX (540) 658-6042
IEP J-1
New 9/14
Documentation of Need for Paper/Pencil Standards of Learning
(SOL) Assessment
Page 1
Directions: This form must be completed for students with Individualized Education Plan (IEP) or those with a 504
Plan/medical condition(s) or Limited English Proficient (LEP) Plan who meet one of the following criteria for a paper/pencil
test:
attend school in a location where a secure network connection or the required technology is not available to access an
online test, such as special situation schools, homebound, residential facilities, hospitals, night schools, or other schools.
require an accommodation in the Individualized Education Plan (IEP) or 504 Plan that necessitates a paper/pencil
format such as large-print test, Braille test, or flexible schedule
(multiple testing sessions requiring more than one school day).
have a documented medical condition, such as a seizure disorder, where exposure to a computer will aggravate the
student’s condition.
For a student with disabilities, this form should be completed by the Individual Education Program (IEP) team/504
committee. For a student with medical conditions (but not eligible for a 504 Plan) or Limited English Proficient LEP Plan,
this form should be completed by a team composed of the Division Director of Testing, building principal, course content
teacher, parent, and other appropriate school staff. A separate form must be completed for each SOL Assessment, and a
copy of each signed and completed form must remain in the student’s education record and on file in the office of the
Division Director of Testing.
For a student with an IEP/ 504 Plan and Limited English Proficient (LEP Plan), eligibility for paper/pencil administration of
SOL assessments is determined first based on a student’s disability or the student’s medical need (by completing Section
IIIA). Section IIIB should be completed if the student’s IEP Team/504 Committee determined in Section IIIA that a student
is NOT eligible for a paper/pencil assessment.
Section I: Student Information
Student Name:
Date of Birth:
_
State Testing Identifier (STI):
Current Grade of Enrollment:
SOL Assessment Considered for Paper/Pencil:
Section II: School Division Information
School Division Name:
School Name:
Course Content Teacher:
Date:
Section III: Eligibility Determination
Eligibility for paper/pencil administration of SOL assessments is determined based on a student’s disability or the
student’s medical need.
Section IIIA should be completed by student’s IEP team or 504 committee if the need for a paper/pencil administration is
based on an identified disability.
Section IIIB should be completed by a team composed of the Division Director of Testing, building principal, parent, and
other appropriate school staff if a medical condition or LEP status is the basis for the need for a paper/pencil test.
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IEP J-1
New 9/14
Stafford County Public Schools - Department of Student Services
31 Stafford Avenue, Stafford, Virginia 22554
(540) 658-6500 FAX (540) 658-6042
Page 2
Section IIIA: (Complete for a Student with Individual Education Program (IEP) or 504 Plan)
The student’s IEP Team/504 Committee must determine that a student is eligible for a paper/pencil assessment based on
answers to the following three questions. A response of “No” for any question indicates that the student is NOT eligible for
a paper/pencil assessment in the content area.
1) Does the student have a current IEP/504 Plan or is one being developed?
Yes
No
2) As a result of a disability, does the student require an accommodation such as large print test, Braille, or
multiple test sessions, that can only be provided in a paper/pencil format?
Yes
No (See IIIB if student is eligible for LEP Plan)
List accommodation requiring a paper/pencil administration:
3) Does the student require paper/pencil classroom tests in order to access content?
Yes
No
Justification Statement: The IEP Team/504 Committee must also provide a justification statement as to why the IEP
Team or 504 Committee has determined that the impact of the student’s disability prevents access to online SOL
assessments even with accommodations. Data should be referenced from the student’s educational record including the
most recent evaluation information, teacher observations, and classroom and state assessment performance history.
Signed:
______________________________________________ Date
Course Content Teacher
______________________________________________ Date
Special Education Teacher
______________________________________________ Date
Parent
______________________________________________ Date
Building Administrator or Designee
______________________________________________ Date
Other
______________________________________________ Date
Other
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