Applications for Venue Hire
Guild Theatre & Union Theatre Second Semester 2014
Application Guidelines
Applications for second semester 2014 Venue Hire for the Guild Theatre and the Union Theatre
are due to the Union House Theatre Office (or by email uht@union.unimelb.edu.au) by 12pm
Monday 14th April. Only currently affiliated theatre groups may apply. Groups will be informed
of the committee’s decision in a meeting on Wednesday 16th April 2014 at 1pm in the Guild
Theatre, first floor, Union House.
All groups must provide a representative at this meeting for their application to be fully
considered by the selection panel. Failure to attend could jeopardise your chances of
being granted a space.
Space and resources are limited. Please make sure that you nominate at least two preferred
seasons in your application. However, only list seasons that you can use. You may only apply
for one or two week season in the Union or Guild Theatres. Please observe all dates below, and
pay attention to the weekly range.
Dates available are listed below. Please make sure your season commences and concludes on
the indicated date ranges below. Please ask us about any shifts in the proposed dates as there
may be some flexibility in use of venue.
Semester Two
Weekly date Range
Union
Guild
Week 1
Week 2
Week 3
Week 4
Week 5
Week 6
Week 7
Week 8
Week 9
Sun 27th Jul – Sat 2nd Aug
Sun 3rd Aug – Sat 9th Aug
Sun 10th Aug – Sat 16th Aug
Sun 17th Aug – Sat 23rd Aug
Sun 24th Aug – Sat 30th Aug
Sun 31st Aug – Sat 6th Sep
Sun 7th Sep – Sat 13th Sep
Sun 14th Sep – Sat 20th Sep
Sun 21st Sep – Sat 27th Sep
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Mid Semester Break
Sat 27th Sep – Sun 5th Oct
Week 10
Week 11
Week 12
Mon 6th Oct – Sat 11th Oct
Sun 12th Oct – Sat 18th Oct
Sun 19th Oct – Sat 25th Oct
Mid Semester Break
Building Closed
Available
Available
Available
Available
Available
Available
Hours of Occupancy Changes
We anticipate that Melbourne University will be requesting access to the Union Theatre for film
class work. The times that the Union Theatre is not available for student theatre use are every
Monday to Friday 8am – 12noon. Should you wish to enquire if the venue is available within
these times, checking against the University Venue Booking system is required. We encourage
all student theatre groups to plan this into their venue ‘Hours of Occupancy’. The Guild Theatre
remains as a clear venue for flexible times of access.
Selection Process
The selection panel has a duty to present a diverse season in the theatres. In the past the
following points have been considered:
*
Any flexibility the group may have with times and choice of venue.
*
Is there a fair spread of resources? Are there enough people to fulfil all
positions without some people being overloaded? (The aim is to resource as
many different students as possible)
*
The theatre group's financial standing with the Student Union and the Theatre Board.
*
If any group has previously been unsuccessful in applying for a venue.
*
The technical requirements and the best venue that may suit those requirements.
*
If the work has been performed on campus before.
*
New works or the creative process behind the application.
*
Previous venue allocations to key personnel or performing arts group.
Affiliated Groups who are unsuccessful at securing a UHT space will still be eligible for Union
House Theatre support.
Theatre Hire Costs
Union House Theatre subsidised rates for affiliated theatre groups as follows…
Union Theatre – one week:
Guild Theatre – one week:
Union Theatre – two weeks:
Guild Theatre – two weeks:
$4,400
$3,000
$6,000
$4,200
55 Hours of Occupancy
50 Hours of Occupancy
75 Hours of Occupancy
70 Hours of Occupancy
These charges are the minimal charge possible for any whole or part week usage for a season
of theatre events. You don’t have to use all Hours of Occupancy but it will cost the same.
Equipment
Technical Specifications are available on request from the UHT Production Manager explaining
what is included in your hire. Equipment hire fees will apply to all other equipment used by
groups beyond these specifications, such as Projectors.
Hours of Occupancy
The Theatre Hire Cost includes up to the indicated amount of Hours of Occupancy. You can
hire the venues for longer than the Hours of Occupancy but additional hourly rate applies.
Some additional building hours may also need to be charged depending on the venue purpose
at $44 per hour.
Union Theatre
Guild Theatre
$80 per hour
$60 per hour
Staff Support
We include a reasonable amount of one on one access to the professional staff in the office.
Should your access to these staff members get more intense, we may need to discuss charging
for their time. Please read below.
One Week Hires – Large Musical Productions and College Productions
Union House Theatre advises that if you are planning to stage a large scale production (such
as a musical with large cast and orchestra) – we strongly recommend a two week hire of the
theatre or alternatively employing a UHT casual technician (or an industry professional
approved by UHT) in the role of Technical Co-ordinator. If you choose to do your musical in one
week we will strongly advise a Thursday (not Wednesday) opening night to accommodate your
technical/production requirements, and we may appoint an additional production person at our
discretion and charge you for their time.
If you have any further queries regarding theatre hire in 2014, please email Tom Gutteridge –
t.gutteridge@union.unimelb.edu.au
THE DECISION OF THE THEATRE VENUE ALLOCATION SELECTION PANEL WILL BE
FINAL. THANK YOU.
UMSU Inc
Union House Theatre Venue Allocation 2014
Union House Theatre Venue Allocation
Application Form
 Union Theatre
Guild Theatre
Please Tick Venue
Group Details
Name of Affiliated Student Theatre Group:
Contact person:
Position held :
Address:
Mobile Number:
Email:
Preferred Dates of Hire (at least two options if possible) – eg Weeks 1 and 2, or Week 8
Please refer to dates available on Guidelines. Do not list a season if you can’t use it.
1.
2
3.
Reasons
Please list any particular reasons for your preferred dates:
Project Summary (if known)
Title:
Author:
Producer:
Director:
Production Manager:
Proposed Number in
Cast:
Have rights to the production been obtained?
 Yes
 No
 Not Applicable
Please hand in this form to the Union House Theatre Office (first floor, Union House) or email to
uht@union.unimelb.edu.au by 12pm Monday 14th April


Applicants are advised to seek out assistance from Union House Theatre staff if having
difficulties completing this application.
If you miss the deadline your application will only be considered if vacancies are available
after allocation.
UMSU Inc
Union House Theatre Venue Allocation 2014