ACMA Executive meeting Thursday 15th of May 2014, 8.00pm
Present: A Wan, D Luo, C Lam Yang, A, To, B Chen, M Ting, K Ng, A Lim, K Liu, E Zhou, J Sung, K Kawamura,
Apologies: M Chu, P Cheng, S Loo, D Yeh, V Jeong, H Yoon, F Zhang, P Liao, L No, M Pan, V Tai, M Wong
Acceptance of previous meeting minutes: Accepted by Adrian, seconded by Carlos Passed unanimously.
Matters arising: nil
Finance:

ACMA doing well financially
o ~$2500 from ACMA annual subscription
o conference - 6 paid, 3 invoiced (14 registered on website)

ANZ made a lump sum sponsorship to ACMA of $3500 for the year
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Expenses: HK University lectures (as per previous years) - $500; sponsorship for yacma yumcha - $1200
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Cheque account has ~$80,000 – will transfer into ANZ account
CME & sponsorship:
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Lifestyle NOT sponsoring this Sunday’s CME – will correct on website
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Upcoming CME Sunday 18 May 2014 – speakers Peter Fong, Andrew To
ACMA conference 2014:

General information:
o For drs and allied health
o Focus on Chinese health – how to deal with Chinese pts etc. Speakers will focus on experiences
with Chinese patients.
o 4 blocks of talks and wrap-up
o Seating at Waipuna up to 150 ppl
o CME points = 6
o 16 speakers – they can attend free of charge (count as registered)
o Registration fee is $100 before, and $150 after 28 May – same for allied health except for
students
o 30 spaces currently reserved for yacma members
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14 registrants so far
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Sponsorship
o 4 confirmed sponsors – Neilmed, Novo Nordisk, TeArai Biofarma, Lifestyle Insurance
o No car sponsors at this stage
o ANZ sponsorship is a lump sum for the year but will likely need a stand (Sharon will be there)

Conference poster designed by Justin to be circulated around – printed copies distributed by Alwin to
exec members present at this meeting
o Locations incl: hospitals, medical school, private hospitals (Ormiston, Ascot), public libraries

Advertising
o Advertising has been through: RNZCGP website and ePulse; NZ Doctor; NZMA; GP liaison for
Auckland Regional DHBs; DHB internal emails; major websites – e.g. eventfinder; facebook page
o Plan to advertise through medical equipments
o Derek will get David to put ad on WTV
o So far spent just over $1000 on advertising (mainly NZ Doctor)

Vitcom will supply AV equipment

Special dietary requirements organized
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Website
o Will have blurbs on ACMA website for each speaker


Derek has received 3 blurbs  forwarded to Kevin
Reminder to membership to register for conference @ CME dinner
o Paper registration form can be prepared to be ready for CME dinner – 50 copies

Stall spaces are not confirmed yet – Carlos to chase up floor plan

First talk after opening speech – was going to be Wilson – can talk about new direction of ACMA
instead (of being directed to more than general practice e.g. allied health)
YACMA:

Recent events:
o yamcha – Sichuan Restaurant; 60 attendants; reported better meal than past
o quiz night


Medical books unable to sponsor prize for quiz night
Upcoming:
o amazing race
o ‘retreat’ – currently getting quotes for venue – shortlisted venues in Rotorua and Tauranga; aim
for early July

Focus now for yacma is on getting members to come to events

The University has banned yacma from doing med school entry ‘coaching’ on site
o Yamca is still considering whether to hold this at an off-site venue this year
o Originally the hope was to thereby attract more membership the following year, however
yacma membership has not decreased although last year didn’t have this

Careers evening has good feedback from past years – will continue

Financially healthy – MAS has increased sponsorship from $250 to $400

Idea for combined yacma-ACMA social event, e.g. quiz night, sports
ACMA-yacma Mentoring

Have tried to set up before (just for clinical students) – 10 students showed interest but project hasn’t
moved forward

Need someone to champion this cause – Dr Kristine Ng nominated as coordinator

Can be through email contact or meeting up (e.g. at CME meetings)

Mentees can ask specific questions to the mentor

Mentoring should go on for more than one year

Most useful mentoring is from TI year to HO years

To gauge interest level from ACMA drs – can mention at the next CME dinner and encourage doctors
to register to be mentors online

Tony Fernando is an ACMA member and full staff of FMHS – should be able to help with booking uni
venue

Group email to membership – ‘if interested to email Kristine’; register interest on website  email
goes straight to Kristine

Also idea of setting up a forum on the website where correspondence with mentors occur that only
current paid-up yacma members can acess

Can also set up a forum for research projects
o Student research interest form already uploaded on website

One student expressed interest to present an elective
o ACMA currently has a $2000 money pool for electives/research projects
o Doctors can put up projects on the website
Newsletter/update from editors:

Next newsletter can be published after upcoming CME this weekend – to be published 2/52 after CME
General Business

Possible directions of future ACMA development
o Long term goal of ACMA to understand better patterns of health in the local community

Sai wong etc has Asian mental health well set-up – can we do this for gen med and other
things…
o Can have student posters in future conferences
o more social events, e.g. hiking, - activities that could potentially involve older doctors with
young children
o Constitution only for registered medical practitioners currently – can aim to include other ‘NZregistered medical professionals’
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But need to be careful what kind of ppl might come in, e.g. acupuncturist who practices
outside of conventional western medicine
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A couple of ppl from Framework (NGO) applied for conference – which is ok, but as
things are they can’t join ACMA general membership

Brochures to be produced to promote ACMA – hopefully ready to be dished out before the conference
– Richard/Derek will look at dropbox document to finalise it – deadline 15 June

Maori medical/health practitioners’ website – something that ACMA can strive towards in the longterm

Good to have a regular annual ‘welcome to new members’ function
o This year’s welcome mixer to be held Sunday 29 June (day after conference)
o Kristine to organize venue which can accommodate ~30 ppl, E.g. Newmarket French café
o Derek to look for sponsorship (insurance guy – Cody)
o 4-6pm, wine & cheese event
o consider invite yacma clinical years
Correspondence in/out: membership forms & dues forwarded to Alwin; PO box subscription payment
apparently due – Benson to sort out payment
Next meeting: Thurs, 24 July, 8pm