SAINT MARY’S HIGH SCHOOL
POSITION DESCRIPTION
Assistant Controller for Enrollment Management
Work Hours / Benefit Package: PART TIME POSITION
SEPTEMBER – JUNE:
Mon-Fri 9 AM – 2 PM (25 Hrs/Wk)
JULY – AUGUST:
Mon/Wed/Fri 9AM – 1 PM (12 Hrs/Wk)
RATE OF PAY:
$15 / Hour
$750 per biweekly pay period during school
year, $360 during summer. Option to annualize
to $17,550 salary, paid $675 biweekly.
BENEFITS:
Employer will pay 60% of Health Insurance.
Participation in employer-paid defined benefit
pension plan through Diocese of Buffalo
Optional participation in 403(b) plan (no
employer match)
Reports To:
Direct Supervisor is Margaret Testa-Goss, Controller
Indirect reporting to Steve Grieco, Director of Enrollment
Annual evaluation jointly by Controller and Director of Enrollment, with review
by Mark Kelso, Executive Director
Qualifications:
Minimum Associates Degree in Business-Related Field
B.A. or B.S. in Accounting or Finance preferred
Strong computer skills required, including proficiency in Microsoft Excel
QuickBooks or Peachtree Experience preferred
Position requires maintenance of accurate records and proficiency for financial
and market analysis
Assistant Controller for Enrollment Management
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Detail Position Description:
This part-time position is primarily an accounting/bookkeeping role with responsibility to:
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Maintain accurate records of student accounts – including tuition and fee revenue and
receivables and crediting of financial aid awards.
Work individually with our approximately 330 families to ensure tuition and fees are either (a)
paid in full prior to the start of the year, (b) being paid by regular ACH withdrawal, or (c) subject
to a custom payment agreement.
In the case of custom payment agreements, position has responsibility to establish, track and
monitor adherence to agreements and initiate collection action if necessary, consistent with the
policies of the Board of Trustees.
Provide accurate and timely cash flow projections for tuition and fee revenue to support the
broader school-wide cash flow projections and budgeting process of the school.
Manage and maintain accurate records for additional student activities and programs (including
driver education, middle school “prep” programs, summer school, student work crew, certain
athletic programs, etc.)
Other accounting or reconciliation tasks as assigned by the Controller
Develop a working knowledge of St. Mary’s accounting system and processes so as to allow
functioning as a short-term (1-2 week) backup to the Controller (able to process a payroll or pay
a vendor).
In addition to the accounting/bookkeeping role, given the close involvement with student accounts, the
holder of this position will be a key member of the Enrollment and Recruitment team:
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Provide administrative assistance to the Enrollment Director as needed
Be the “resident expert” on student financial aid – including a strong working knowledge and
ability to be conversant in financial aid policy (as promulgated by the Board of Trustees) and an
awareness of trends.
Meet with current and prospective families to assess financial aid needs and manage application
process.
Conduct market and demographic research under the direction of the Enrollment Director and
Board of Trustees Financial Aid and Recruiting Committee in order to support decision making
on tuition and financial aid policy.
Other tasks as assigned by Enrollment Director