Guidelines and Policies for Posters and Publicity
University Center and Outdoor, Non-Athletic Areas
Samford University students, faculty/staff, and officially recognized student organizations may post
signs and publicize events on campus provided the advertisements are properly indentified and
distributed as indicated below.
POSTERS and SIGNS
 All signs must identify the sponsoring group of the university community.
 All signs must be posted in appropriate locations.
o Signs are to be posted on bulletin boards only, using tacks. Staples, tape and/or
sticky tack should not be used on bulletin boards. Bulletin boards are located in the
following areas:
 Bulletin Board 1- 1st floor, at the post office
 Bulletin Board 2- 1st floor, at the food court seating area
 Bulletin Board 3- 1st floor, at the stairwell to the 2nd floor
 Bulletin Board 4- 2nd floor, next to the Hub, on the wall by Public Safety
o Signs and posters may not be placed on walls (interior or exterior), doors, windows,
restroom stalls, mirrors, railings, refreshment machines, information kiosks,
newspaper stands, campus directories, columns or any other parts of the building.
o Individuals or groups who post signs in unauthorized locations will be required to
remove the posters and may lose posting privileges.
 All signs must be removed within 24 hours after the event.
 All signs/posters must be in good taste, consistent with university policies and must not
contain sexist, racist, profane or derogatory language. No reference to alcoholic beverages
or bars may appear on posters or signs. The university retains the right to deny posting of
any materials on campus.
BANNERS
University offices, student organizations, students, and faculty/staff that wish to publicize an event
by using a banner must obtain permission from the University Center Building Coordinator at least
two weeks before the banner is to be hung. All banners must meet appropriate standards for
height, width and decoration and must also adhere to poster/sign guidelines. Banners can be
posted in the following locations:
Cafeteria
 All banners must be attached to corkboard only. Do not attach banners directly to
the walls, wood columns or any other part of the facility. Please refrain from
attaching items to the floor or ceiling.
 All banners must be within the approved size limitations.
o Vertical signs- 3ft. x 9 ft.
o Horizontal signs- 3ft. x 4ft.
 Glitter is prohibited.
 Banners and/or signs can be on display no more than 2 weeks before a function, and
must be removed 24 hours after event is over.
 No more than 6 vertical and 3 horizontal banners may be on display at one time
(Step Sing is the only exception to this policy).

The University Center Building Coordinator must approve signs and approve the
use of the space.
University Center Bookstore Lobby
 All banners must be attached to corkboard only. Do not attach banners directly to
the walls, wood columns or any other part of the facility. Please refrain from
attaching items to the floor or ceiling.
 To hang banners in the lobby, the black moveable ladder must be used and is kept in
the area by the post office door (where metered mail is located).
 Banners must be horizontal and within the size limitation (3ft. x 4ft.).
 Glitter is prohibited.
 Banners and/or signs can be on display no more than 2 weeks before a function, and
must be removed 24 hours after event is over
 Only one Banner may be on display at a time.
University Center Front Entrance (from Talbird Circle)
 All banners must be hung by Facility Services. A work order should be submitted in
order to have the banner displayed.
 Banners must be horizontal and within the size limitation (3ft. x 4ft.).
 Glitter is prohibited.
 Banners and/or signs can be on display no more than 2 weeks before a function, and
must be removed 24 hours after event is over
 Only one Banner may be on display at one time.
TABLE TENTS
Students, Faculty/Staff, Athletic Groups, and Recognized Student Organizations that wish to
place table tents on the tables of the dining facilities should first have the tents approved by the
University Center Building Coordinator. Once approved, permission and scheduling for placing
the tents on the tables can be obtained in the Campus Dining office. Table tents should adhere
to all poster/sign guidelines.
SIDEWALK CHALK
Groups that wish to publicize an event by using chalk on sidewalks must obtain permission
from the University Center Building Coordinator at least three business days in advance of the
advertising date. All sayings should be submitted for approval. The organization must agree to
use only chalk and must clean all areas within 24 hours after the event. Chalking can only begin
up to one week before the event being advertised. Chalking on brick walkways, building
columns, exterior bricks, and the Beeson Woods Bridge is prohibited.
EXHIBIT AREA
An exhibit area is available for groups to use for promoting events and fundraising. The
University Center Building Coordinator manages reservations for the exhibit areas. The
requesting group is responsible for maintaining the area in a clean and orderly manner. It is the
group’s responsibility to set up all materials and equipment, and to remove everything at the
end of their reserved time. No more than two people can staff an area at any given time. If a
non-Samford organization is using the space and a profit is being made, the participating
organization must make a payment to Alan Morris in the Bookstore of $25 per day that they are
set up. There is one area that is designated as exhibit space:
University Center East Lobby Exhibit Area—located at the bottom of the main
cafeteria staircase
 One table and two chairs are available.
 The tables & chairs assigned to these exhibit areas are not to be removed at
any time, and especially not to Ben Brown Plaza for any reason
BEN BROWN PLAZA
 All advertising should adhere to the poster/sign guidelines.
 A limited number of posters may be hung in the trees, provided that the trees are
not damaged. All string, fishing line, etc. must be removed with the posters/signs.
 The reserving group is responsible for providing tables, chairs, etc. for the function.
 Tables and chairs can be ordered at no charge through Facility Services by
completing an online Campus Facilities Work Request, which is found under Quick
Links, under Forms.
 Absolutely no tables & chairs can be taken from anywhere in the University
Center for use in these areas.
 Activities in one area cannot negatively impact that in another. (Example: a band
playing on the Quad during a wedding, or noisy activity on Ben Brown Plaza or the
Quad during class time or a scheduled exam like the ACT or LSAT).
CAFETERIA
 One small, square table and two chairs may be used from the cafeteria to set up
displays.
 Groups are responsible for setting up and returning the tables.
 Tape may not be used to attach signs or information to the table.
 Each table worker, regardless of whether or not he/she is eating, must swipe into
the cafeteria.
 No more than two groups (one at each entrance) per mealtime may set up in the
cafeteria.
Revised 10/3/11