Faculty of Medicine and Health
Human Resources
Trainee Human Resources Officer
Full Time
An exciting opportunity has arisen with the Faculty of Medicine and Health for a pro active
individual with a non bureaucratic approach to commence a Human Resources Officer training
programme.
You will assist in the provision of a comprehensive, pro active HR service, under the direction and
close supervision of the mentor HR Manager. This post is designed as a development post to
allow you to gain the skills needed to undertake the main responsibilities required for a Human
Resources Officer.
You will be CIPD qualified or working towards qualification with a commitment to developing a
career in HR and will have a problem solving approach to your work.
With hands on experience working in an HR environment with direct involvement in case
management (eg absence management, supporting disciplinaries, management of fixed term
contracts), you will also have excellent written, communication and interpersonal skills and skilled
at handling challenging conversations.
This role is being advertised on a training grade. The successful candidate will be appointed at
University of Leeds grade 6 and a personal development plan will be put in place. It is anticipated
that this will be over a three year timescale and on satisfactory completion of this plan the
individual will advance to University of Leeds grade 7.
University Grade 6 (£24,370 – £29,099) depending on qualifications and experience
Informal enquiries to either Ruth Buller, tel +44 (0)113 343 2204, emails:
r.buller@adm.leeds.ac.uk or Bridget Millar +44 (0)113 343 5692, email
b.m.millar@adm.leeds.ac.uk
If you have any specific enquiries about your online application please contact Emma Clark, tel:
+ 44(0)113 343 4366, email: e.clark@leeds.ac.uk
Please note that the interviews are anticipated to take place on Tuesday, 10 th November
2015
Job Ref: MHFAC1019
Closing date: 25 October 2015
Main Responsibilities
1. Under the direction and supervision of the lead HR Manager to be responsible for the provision
of a high quality, pro active HR service to a designated area/areas within the Faculty across a
full range of activities
2. To provide practical advice, help and support in the implementation of employment policies and
procedures within the Faculty
3. To be involved in all aspects of Recruitment and Selection within the Faculty including advising
on effective recruitment practices, involvement in appointment panels as a member, support of
the recruitment team and campaigns
4. To be pro-active in the management of sickness absence including attending sickness review
meetings with staff and managers, assisting with referrals to occupational health and drafting
all appropriate correspondence
5. To be involved in the promotions procedures and role analysis across the Faculty – this will
include being a fully operational Faculty Role Analyst
6. To assist in the management of fixed term contracts across the faculty and advise managers
accordingly re the fixed term workers regulations and relevant University policies
7. To accurately report on the progress of fixed term contracts and manage the monthly
submission of the Employment Security Review Group spreadsheet
8. To assist and support the successful local maintenance of the ‘Follett’ report
recommendations, which deals with appraisal, disciplinary and reporting arrangements for
senior NHS and University academic staff and the successful maintenance of the new
Consultant contract
9. To assist in the continued promotion and implementation of the University Redeployment
framework including;

Liaison with departments to source vacancies and negotiate openings for redeployees

To assist Faculty redeployees in their job search

To promote the effectiveness of redeployment throughout the Faculty
10. To be involved in the roll-out of SAP HR modules and to produce and manipulate reports from
SAP as and when required
11. To be actively involved in the development and provision of Faculty Training Programmes e.g.
Recruitment and Selection, Training for Reviewees etc
12. To be involved in the continued implementation and enhancement of quality of SRDS
13. To provide advice and help to managers and staff on Terms and Conditions of Service
14. To learn to work effectively with Trade Unions ensuring relevant consultation and negotiation
takes place
15. To advise on grievance and disciplinary issues and be involved in investigations and hearings
as appropriate
16. To attend the promotion and progression meetings as and when appropriate and be able to
advise on the process and criteria for applicants
17. To work with the HR Manager on preparations for REF2020
18. To be involved in project work as directed by HR Manager e.g. review of systems and
processes
19. To be involved in the development and review of HR policies and procedures
20. To proactively engage with the HR Officer community, attend regular meetings and share best
practice
21. To deputise for the HR Manager as required and provide cover for other members of the
Faculty/HR team at times of holiday or peak workloads etc
22. To undertake any relevant training
23. Any other duties which may be commensurate with the role and grade
Relationships
The Human Resources Officer will be responsible to the Faculty Head of Human Resources and
accountable to the Director of Human Resources.
University Values
All staff are expected to operate in line with the university’s values and standards, which work as
an integral part of our strategy and set out the principles of how we work together. More
information about the university’s strategy and values is available at
http://www.leeds.ac.uk/comms/strategy/
Person Specification
The postholder must:

Be a qualified CIPD professional (intermediate level 5) or working towards this CIPD
qualification.

Practical experience of working in an HR environment at a level where there is impact from
individuals decision making (eg absence management, supporting disciplinaries, management
of fixed term contracts)

Demonstrable excellent verbal and written communication skills with the ability to quickly build
rapport with managers and staff

Be oriented towards problem solving rather than problem creation, and be able to find
practical solutions to complicated and difficult issues

Be able to find practical ways of implementing employment policies and practices and
legislation in ways which reflect and promote best equal opportunities practice

Have experience of using HR databases/information systems to analyse and interpret
statistical HR data to draw conclusions from

Be flexible and non-bureaucratic in their approach to work

Be imaginative and have the ability to think laterally

Be able to work effectively and co-operatively as part of a team but, where necessary, also to
be able to take appropriate decisions independently

Experienced in managing sensitive situations and conversations

Experience of the recruitment cycle from advert to interview including active involvement in
interviewing and decision making

Proven experience of establishing priorities and balancing complex competing workloads

Be enthusiastic, self motivated and resilient in dealing with difficult situations
Desirable

Be a qualified CIPD professional (advanced level 7)

Awareness of the complexities of working across organisation boundaries where conflicting
priorities may exist (e.g. NHS/Department of Health)

Experienced in implementing policy and procedures effectively

Experienced in the proactive management of sickness and absence

Understanding of the disclosure and Barring regulations and when checks are appropriate
Faculty Information
With more than 6,000 students, 1,600 staff and annual research income of £50m, the Faculty of
Medicine and Health at Leeds is bigger than some universities. Leeds has one of the largest
medical and bioscience research bases in the UK, and is an acknowledged world leader in cancer,
cardiovascular, psychiatric, genetic, musculo-skeletal and health services research. Treatments
developed in Leeds are transforming the lives of people around the world living with conditions
such as HIV, TB, diabetes and malaria.
University Strategy - Investing in Knowledge and Opportunity
Our focus remains firmly on academic excellence and our agreed values of integrity,
inclusiveness, community and professionalism.
Our vision:
1. To provide an outstanding education which will attract, excite and retain high-quality
students from diverse backgrounds, and equip them to succeed in a competitive global
employment market and to make a difference
2. To be an outstanding research university, securely placed in the UK’s top ten and achieving
significant increases in research quality, income and impact
3. To create and enhance strategic partnerships and collaborations in education, research and
innovation – regionally, nationally and internationally
4. To provide an integrated approach to enterprise which promotes creativity, innovation,
enterprise and impact in the University and across the city region
5. To increase the University’s international reach, ensuring that the impact of our education,
research and alumni community is globally relevant
6. To attract, retain and develop the very best people in a high-trust, academically-led working
environment
7. To ensure that our campus offers an exceptional student experience, providing leadingedge facilities for education, research and working with partners
For full details of the University’s strategy, please visit our website: http://strategy.leeds.ac.uk/
Terms and Conditions
Details of the terms and conditions of employment for all staff at the university, including
information on pensions and benefits, are available on the Human Resources web pages
accessible via the links on the right hand side, or at http://www.leeds.ac.uk/hr/index.htm
Disclosure and Barring Service Checks
A Disclosure and Barring Service (DBS) Check is not required for this position. However,
applicants who have unspent convictions must indicate this in the ‘other personal details’ section
of the application form and send details to the Recruitment Officer
Disabled Applicants
The post is located in the Worsley Building. Disabled applicants wishing to review access to the
building are invited to contact the department direct. Additional information may be sought from
the Recruitment Officer, email disclosure@leeds.ac.uk or tel + 44 (0)113 343 1723.
Disabled applicants are not obliged to inform employers of their disability but will still be covered
by the Equality Act once their disability becomes known.
Further information for applicants with disabilities, impairments or health conditions is
available in the applicant guidance.