Checklists for: District Assessment Coordinator
Materials Checklist for Annual WELPA Test
All Grades: District-Provided Materials
 Scratch paper
 Number 2 Pencils (2 pencils with erasers)
Grades 4-5: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Grades K-1: Materials Needed
 Cue Picture Book
 Listening Audio CD
 Student Test/Answer Book
Grades 6-8: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Grades 2-3: Materials Needed
 Cue Picture Book
 Listening Audio CD
 Student Test/Answer Book
Grades 9-12: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Estimated Student Working and Break Times
Skill Area
Estimated Student Working Time*
Administration Mode
Speaking
10 minutes (All Grades)
Individual
Listening
15 minutes (All Grades)
Group or Individual
Reading
35 minutes (Kindergarten); 45 minutes (Grades 1–12)
Group or Individual
Writing
35 minutes (Grades K & 1); 55 minutes (Grades 2 –12)
Group or Individual
* Allow an additional 15–20 minutes for test-proctor activities.
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Checklists for: District Assessment Coordinator
Preparations (Prior to Testing)
NOTE: Begin preparing XX weeks prior to testing.
Administering (During Testing)
Processing (After Testing)
NOTE: Active monitoring while proctoring is key.
NOTE: Follow your Secure Test Material Handling Plan.
Training
Monitoring
Collect Test Materials
 Become familiar with all sections of the Assessment
 Provide a positive test taking environment.
 Ensure each testing location has a “Testing—Do Not
 Collect and inventory that all secure test materials have
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
Coordinators Manual. Make notes and/or highlights in
manual. Be sure to understand entire manual.
Identify school assessment coordinators.
Organize training sessions for school assessment
coordinators, school administrators, test proctors,
scribes, persons assisting with sign language, Braille,
large print, and all other staff assisting with both the
administration and processing of secure test materials.
Preparing Students and Parents


Testing Anomalies
 Implement your Communication Plan that provides
 Plan a strategy to communicate to parents and
students about the administration of state
assessments and how results will be used and share
within schools.

Test Scheduling
 Meet with school administrator(s) and other
appropriate personnel to review the district's plan for
a successful administration of the WELPA.
Access Supports and Accommodations
 Provide school assessment coordinators with a list
of accommodations per students’ IEPs and 504
plans and become familiar with the implementation
and restrictions.
Disturb” sign is posted.
Once testing has begun, monitor physical testing
locations and verify student testing status during the
online administration.
Verify accommodations are properly coded.

school assessment coordinators and proctors with
contact information for the first person they should
contact if a testing issue arises.
Report all testing irregularities according to OSPI
instruction located in the Testing Irregularity and
Investigation Guidelines. Notify the superintendent of
reportable testing irregularities.
If there is a perceived error on an assessment, complete
a Test Question Ambiguity Form and submit the form to
the OSPI Assessment Operations Office by fax. Do not
transmit secure test content electronically (i.e., e-mail,
text messaging etc.).
been returned.
 Prior to your prescheduled material pickup, verify that


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student invalidations are correctly coded on the back
cover of student test booklets.
Verify transcription of test materials is complete.
Verify that overage test booklets have the appropriate
student information completed on the front cover in
boxes 1 through 6.
Verify that all testing irregularities have been processed
and reported, as applicable.
Returning Materials
 Process and package materials according to the



instructions within the ACM and the Test Material
Pack/Ship PowerPoint.
Ensure that test materials are ready by 8:00 AM on your
prescheduled pickup date.
Verify that all security reports have been returned with
signature.
Complete and submit a District Administration and
Security Report to OSPI. This report has check boxes of
responsibilities. Boxes checked ‘no’ must have an
explanation provided.
Testing Materials
 Develop and implement a school district security plan



to ensure that all test material is kept secure before,
during, and after each test session.
Ensure that schools have a locked, secure, limited
access storage area for all secure test material.
Verify that all school and district level boxes included
in your material shipment have been received. Verify
the contents of each box against quantities indicated
on the packing list.
Retain boxes in which materials were shipped for the
return of all secure materials.
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