Checklists for: Proctors
Materials Checklist for Annual WELPA Test
All Grades: District-Provided Materials
 Scratch paper
 Number 2 Pencils (2 pencils with erasers)
Grades 4-5: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Grades K-1: Materials Needed
 Cue Picture Book
 Listening Audio CD
 Student Test/Answer Book
Grades 6-8: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Grades 2-3: Materials Needed
 Cue Picture Book
 Listening Audio CD
 Student Test/Answer Book
Grades 9-12: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Estimated Student Working and Break Times
Skill Area
Estimated Student Working Time*
Administration Mode
Speaking
10 minutes (All Grades)
Individual
Listening
15 minutes (All Grades)
Group or Individual
Reading
35 minutes (Kindergarten); 45 minutes (Grades 1–12)
Group or Individual
Writing
35 minutes (Grades K & 1); 55 minutes (Grades 2 –12)
Group or Individual
* Allow an additional 15–20 minutes for test-proctor activities.
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Checklists for: Proctors
Preparations (Prior to Testing)
NOTE: Begin preparing XX weeks prior to testing.
Administering (During Testing)
Processing (After Testing)
NOTE: Active monitoring while proctoring is key.
NOTE: Follow your Secure Test Material Handling Plan.
Training
Testing Materials
Collect Test Materials
 Attend proctor training session(s). Sign training and
 Collect and account for all testing materials.
 Provide students with the Pre-IDed testing materials.
 Test materials must be collected from each student prior

test material security assurance forms.
Read the Directions for Administration to become
familiar with all testing requirements and SAY boxes.
Make notes and/or highlights in manual. Be sure to
understand entire manual.
Preparing Students
 Familiarize students with test question formats.
Test Scheduling
 Obtain approved testing schedule from the school

assessment coordinator.
Become familiar with schools plan for students who
need additional time (same day).
Access Supports and Accommodations
Prepare to begin testing, instruct students to:
 Turn off all electronics and place them in the secured
 If needed, transcribe verbatim all large print and Braille
Proctoring
 Return all testing materials to your school assessment
 Provide a positive test taking environment.
 At least one trained proctor must be in the immediate
testing location at all times.
 Read the directions exactly as they are written, using a
and Accommodations.

restrictions.
Preparing Testing Location
 Review seating arrangements and arrange desks to




ensure independent work and students have a
comfortable and adequate workspace.
Remove or cover any materials that may provide
advantage to students.
Post a “Testing—Do Not Disturb” sign. Care should be
taken not to obstruct security windows.
Secure a location for students to move bags, purses,
and electronics.
Upon receipt of materials, verify Pre-ID information on
the test booklet covers to ensure you have the
necessary materials for each student. If additional
materials are needed, notify your school assessment
coordinator.
shredded.
location.
 Place bags in the secured location.
 Clear their workspaces of all materials except those
approved for the assessment being administered.
 Provide only number two pencils to students.
 Obtain a list of students who require Access Supports
 Become familiar with the implementation and
to the release of the student.
 Account for all materials distributed during testing.
 All scratch paper is to be immediately and securely

natural tone and manner. Never deviate from the
directions as written. Deviating from the printed
directions is a testing violation.
Provide accommodations per students’ IEP and 504
plans and the Washington Access Supports and
Accommodations Guidelines for Statewide Assessments
Guidelines.
Ensure interruptions in testing are avoided. This
includes interruptions in testing for specialists.
tests into appropriate test booklets. Keep large
print/Braille tests with the test booklet when returning
to your school/district assessment coordinator.
Returning Materials
coordinator.
 Sign submit your completed Test Security Assurance
Form.
 Note any missing material and immediately alert your
school/district coordinator.
Monitoring
 Actively monitor students to ensure test security and
that they are working independently.
Testing Anomalies
 All testing irregularities must be documented and
returned to your school assessment coordinator.
 Process perceived errors on the assessment according
to direction in the Policy and Responsibilities sections of
the Direction for Administration.
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