Grace Evangelical Lutheran Church
3020 Grace Church Road
Salisbury, North Carolina 28147
704-857-1013
Facility Rental Rules and Regulations
Rental Categories:
Congregation Sponsored Functions:
This category includes church member events held by Grace Lutheran Church
groups such as Youth, Men’s and Women’s church groups, Church committees,
funerals and weddings.
Non-Congregation Functions: (sponsored by a Grace Church member).
This category includes events sponsored by members of Grace Lutheran Church
which may be events such as family reunions, birthday parties, anniversary
celebration, showers, wedding receptions, or use of the gym area for recreational
activities.
Outside Organizations and/or individuals:
This category includes events scheduled by other churches, community or business
groups or individuals.
The following are not allowed in Church facilities:
 Loud or abusive music
 Tobacco products
 Alcoholic beverages
 Illicit drugs
 Gambling
 Profanity
 Pets (with the exception of work animals)
 Helium balloons (these may trigger the smoke alarms)
 Other items deemed inappropriate at the discretion of Grace Lutheran Church
General Guidelines for Use of the Church Facilities
1. All activities in the Family Life Center (FLC), Parish Hall, and Shelter must be in
keeping with the teachings and beliefs of Grace Lutheran Church.
2. The Family Life Center, Parish Hall, and Shelter are available for social activities of
the Grace Lutheran organizations. Functions for the Youth must be chaperoned by
an approved adult.
3. The Facility Coordinator is responsible for reserving the church’s facilities and
collecting associated fees.
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4. A completed and signed application form must be submitted, giving first and second
choice dates, with availability subject to church functions.
5. Each event application is to be approved by the Facility Coordinator or the Church
Council.
6. Keys to the facilities will be issued the week of the event. Keys and completed
Rental Agreement Form Checklist must be returned the next business day after
event.
7. Set-up and cleanup is the responsibility of the church member or group/ individual
sponsoring the event. A cleaning fee can be paid prior to rental of the facility if the
individual or group responsible for the activity does not wish to perform their own
cleaning.
8. Tables, chairs, equipment and supplies are not to be removed from the building.
9. Decorations, accessories, etc., must not be attached by nails, staples or any other
means which may damage any woodwork or painted surfaces.
10. Items used for an event are to be properly stored at the completion of the function.
This includes the chairs and tables used in the multi-purpose room. If an item is
broken, report it on the Checklist. Grace Lutheran Church reserves the right to
determine methods of repairs and associated costs.
11. Ensure doors are locked when departing.
12. Non-marking athletic shoes must be worn by all playing on the gym floor in the
Family Life Center.
13. Individuals or groups must furnish their own decorations and paper products.
14. No food or drink is allowed in the Parlor of the Family Life Center.
15. All food particles must be cleaned from the floors prior to sweeping and mopping the
floor.
16. The individual who reserved the facility is responsible for checking the bathrooms
prior to departure. Toilets should be flushed, trash should be in the appropriate
container, and lights should be turned off.
Additional Guidelines for Usage by Outside Organizations
1. Any private or business groups that desire to use our facilities will need approval
from the Facility Coordinator prior to rental.
2. Host/Hostess will be selected by Grace Lutheran Church to open and close the
facility when rented by outside organizations.
3. A deposit is required upon event approval. Deposit will be refunded within 48 hours,
upon inspection of facility finding no damage and no cleanup requirements.
4. An extra fee of $100 is required for cleanup of the Family Life Center by Church
custodian.
5. Use of the audio/video system in the Family Life Center requires a member of the
church’s sound system committee to operate the system, and a fee is payable to this
person. Fees will be assessed depending upon use.
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Other Considerations
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Refer to Fee Structure regarding fees for use of facility for Weddings.
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Overnight Facility Activity:
The use of facility overnight is by “Congregation Sponsor” only (ex: Youth
sleepover/lock-in) and will be granted only if there are no direct or indirect
conflicts with the scheduled usage of the church.
Kitchen Rules
General Instructions:
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All dishes, pots, utensils, etc., are to be washed and put in proper places.
All tables and counter tops are to be washed.
Floor is to be swept and mopped, if necessary.
Items in the pantry are for church functions only.
Deep fryers are to be used by approval only.
Any food left in the refrigerator(s) or freezer(s) must be marked with the date it
was left. Any food left which is not marked may be used by other groups. Any
food left over two weeks will be disposed of by the Facility Coordinator or church.
Trash cans are to be emptied, liners replaced, and trash placed in outside
containers.
Turn on exhaust fan when using any equipment, and off when finished.
Be certain to turn out lights when leaving.
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Fee Structure (per event)
Rental Category
Congregation Sponsored Function
Non-Congregation Function
(sponsored by a Grace Church member)
Outside Organization
Parish Hall
(no fee)
Family Life Center
(no fee)
Shelter
(no fee)
$35.00
See table below
$35.00
$50.00
See table below
$50.00
Fee Structure (per event) for a Non-Congregation Function in the Family Life Center
Rental Category
Exclusive use of entire facility
$125.00
Multi-purpose room/Gym and Kitchen
$100.00
Multi-purpose room/Gym and Limited Kitchen Use*
$50.00
Parlor
$40.00
*Limited Kitchen Use is use of the ice machine and serving bar. No appliances may be used.
Fee Structure (per event) for Outside Organization Rental of Family Life Center
Number of
Participants
1-100
101-200
$100.00
1-5 hour
Rental
$200.00
6-8 hour
Rental
$300.00
Cleaning
Fee
$100.00
w/ kitchen
privileges
Add $50.00
$100.00
$300.00
$400.00
$100.00
Add $50.00
Deposit*
201+
$100.00
$400.00
$500.00
$100.00
Add $50.00
*Deposit is due at time of approval and is in addition to rental fee.
Audio/Video
System Use
Fee assessed
depending upon use
Fee assessed
depending upon use
Fee assessed
depending upon use
If questions or issues arise during your event, you may contact the Facility Coordinator
listed below:
David Linker
704-213-6114 (cell phone)
704-637-3245 (home)
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Created: 05/16/2013
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