Student Development Departments
Conference Guidelines
For Conferences that are established and facilitated by a Student Development Office
within the Division of Student Development at Appalachian, facility space will be
granted, if available. Conferences may only be scheduled Friday through Sunday
during the academic year, and during the week through the summer sessions.
A Rental Fee will be charged according to the number of rooms used, required set-up
changes, and additional support staff necessary to host the conference. Charges will be
determined in consultation with the Associate Director of Student Programs. Fees are
based on the Rental Fee Table [room set-ups and number of rooms used] and a per staff
fee [additional support or technical staff].
For conferences that involve non-Appalachian participants, we require the sponsoring
Student Development Office to make hosting arrangements with the Office of
Conferences & Institutes at Appalachian. Conference & Institute services include
housing, meal and transportation arrangements, conference announcements/publicity,
and accident insurance for conference participants, and possible access to Student
Health Services.