Cougar Athletic Boosters
Minutes of General Membership Meeting
Kettle Run High School
Thursday November 20, 2014
I.
Meeting called to order at 7:03 p.m. Kerry Cornwell presiding and Mary Jo Meding
recording. Motion was made by Kerry and seconded to approve the agenda.
Motion approved.
II.
In Attendance: Kerry Cornwell, Paul Frye, Deb Harrover, Natalee Matheny, Mary Jo
Meding, Michael Pickett, Marsha Stumpo and Dixie Walters
III.
Secretary’s Report/Approval of Minutes: (Mary Jo Meding) Motion was made by
Paul and seconded to approve the minutes from the October meeting. Motion
approved.
IV.
Treasurer’s Report: (Liz Turnure and Deb Harrover) Deb reported that Liz and
herself agreed to split the treasurer’s responsibilities due to the overwhelming
amount of tasks involved for a new appointee. Deb will take care of computer input
and reports and Liz will handle the mail and paying the bills. Books are up to date
and there is $19,065.22 in savings and $43,336.83 in checking as of the November
17th statement. Bank bags are at $1600 and PayPal monies will be transferred into
savings account. There was a question as to whether there should be a need for a
credit card since the account has been closed under Deb’s name. All agreed there
should not be since we no longer purchase from Costco or other vendors which
would require one.
V.
Athletic Director Report: (Paul Frye) Paul reported fall sports are officially over with
a good season had by all teams. Competition Cheer placed 4th in states to which this
is the first year ever in school history that the team qualified for state competition.
Volleyball and Cross Country also did very well post season. Winter sports are in full
swing with first home girls basketball game on Friday, December 5th and December
8th for boys basketball. The fall sports award ceremony is scheduled for Tuesday,
December 2nd at 7pm in the Auditorium. The Winter sports team coverage should be
completed by next week and will be emailed out. A mention in a previous meeting
regarding certificates for athletes with good grades was addressed and Paul
recommended at this point, a verbal recognition can be made for fall followed by
possibly a certificate in the future.
VI.
President’s Report: (Kerry Cornwell) Kerry reported Darcy Wooldridge from the
After Prom Committee mentioned that they are not hosting the concessions stand
for the annual Hunt Country Classic soccer tournament and had asked if the
Booster’s would be interested. There was no interest from those in attendance.
Darcy also asked in addition to our normal monetary contribution to After Prom, use
of the hot dog roller/warmer, nacho machines, coffee urn, etc. It came to an
agreement, so as long as their personnel attend a full training session with the
machines, they are welcome the use of the previously mentioned items. Prom and
After Prom is scheduled for Saturday, April 18th, 2015.
VII.
Vice President’s Report: (Michael Pickett) Michael reported he made contact with
Chipotle for a Spirit Night and they would need notice of 3 weeks to allow for flyer
design and would require to supply them with our Federal Employer Identification
Number. A tentative date of Thursday, January 15th was agreed upon and Michael
will verify the availability of that date with Chipotle. He also stated he is following
up on some perspective stadium sign customers.
VIII.
Committee Reports:
Concessions: (Justin & Natalee Mathey) Natalee reported that they are in
process of moving merchandise from the outside location to inside for winter
sports season.
Fundraising: (Vacant) Addressed in VP report.
Membership: (Mike Stumpo) Marsha reported for Mike that he is working on a
list of supplies needed for next fall 2015.
Spirit Wear: (Dixie Walter) Dixie reported they just replenished inventory and
they are in good shape for winter sports. They plan to have spirit wear sales
first couple of games for both basketball and wrestling.
Volunteer Coordinator: (Marsha) Marsha briefly went over her list of newly
appointed recruits for concession help and we should be in good shape for rest
of the school year.
IX.
Old Business:
1. The New Cougar costume along with Booster Facebook page will be discussed
closer to the fall 2015 season.
X.
New Business: Dixie Walters brought up the topic of maybe the Boosters having a
part in the Program fundraiser and saw it as it could be a very profitable one. Paul
commented that the Cheerleaders depend on the monies generated from that a
great deal and would rather stay away from that part of their fundraising. Kerry
mentioned the Cougar Flags are fading and we will need to reorder or look into
another better quality style.
XI.
Announcements: The next meeting will be held Thursday, December 11.
XII.
Adjournment: A motion was made by Marsha and seconded that the meeting be
adjourned. Motion carried. Meeting adjourned at 7:55 p.m.