Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
NOC:
Band:
Department:
Supervisor Title:
Athlete Development Coordinator
A-287
5231
6
Athletics & Recreation
Director, Athletics & Recreation
Last Reviewed:
March 11, 2015
Job Purpose
Reporting to the Director, Athletics & Recreation, the Athlete Development Coordinator is
responsible for providing leadership and strategic direction in the areas of athlete development,
coach development and the management of the recruitment model with a goal to increase
student-athlete and coach capacity and performance across all areas of the department
developing a culture of sport excellence.
This role demands a high capacity for strategic planning and building strong relationships with
multiple partners at local, provincial and national levels. Its foundation is anchored in the fields
of sports and education and will demand the following:
1. Develop and implement enhanced and inclusive student-athlete engagement
opportunities;
2. Develop and implement coach development plan;
3. Provide direction on the implementation of the Canadian Sport for Life’s Long Term
Athlete Development model.
The Coordinator is responsible for the leadership and development of long range sport specific
performance plans which include developing program and services to support athletes and
coaches in their pursuit of excellence.
Key Activities
Athlete Development
1. Create resources, tools and tactics that support enhanced student-athlete engagement
opportunities;
2. Direct management of the six intercollegiate programs and three sport club programs;
oversees the part-time coaching staff and provides supervision to student staff and
volunteers.
3. Works with the Athletic Recruitment Coordinator to develop overall strategic
recruitment model and annual sport specific recruitment plans.
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4. Works with the Director, the Athletic Recruitment Coordinator, and the Recruitment
and Admissions Office in recruiting student athletes to Trent.
5. Communicates with varsity student athletes to coordinate annual program review,
enabling all student athletes the opportunity to evaluate all aspects of the varsity
program.
6. Provides functional leadership, direction and oversight to the Campus Recreation Coordinator for the delivery of diverse programs that encourage heightened participation
and contribute to positive student life and develop a sense of community.
Coach Development
1. Works with varsity coaches regarding their annual program plans and communicates
University and departmental processes.
2. Supports the Athletic Director in hiring new coaches.
3. Develops and ensures that all coaches sign an annual coaching contract that includes
University confidentiality agreement, Coaches Code of Conduct and Code of Ethics, and
a Criminal Reference Check.
4. Assists the Director, Athletics & Recreation in conducting on-on-one pre-season and
end-of-season performance evaluations for all coaches.
5. Recommends and develops opportunities for coaching development throughout the
year.
6. Serves as the first point of contact for coaches, other universities and the leagues in
which Trent participates for all varsity business.
Student Leadership
1. Recruits student staff to support the operation of the athlete development program,
including convenors, captains, registration staff, etc.
2. Provides ongoing supervision and feedback to student staff to ensure that job
responsibilities are fulfilled.
3. Works with Trent University, Fleming College and other institutions in providing
internship opportunities for students in the operation of the varsity program, including
business, administration, retail, research, fundraising, event operations etc.
High Performance Program Management
1. Maintain on-going sport development plans to constantly assess, evaluate and amend
program development strategies;
2. Attends provincial and national sport organization meetings.
3. Recruits student staff for the High Performance Event team, and provides on-going
supervision and feedback to student staff to ensure that job responsibilities are fulfilled.
4. Working with the High Performance Event Team, the Co-ordinator:
a. Coordinates varsity athlete orientation session at the beginning of each varsity
season and as part of that ensures that drug education program takes places and
monitors compliance to ensure 100% participation by varsity athletes.
b. Checks all player eligibility, liaises with Registrar’s Office and coaches as required,
and ensures that reporting requirements and deadlines are met with respective
sport league.
c. Updates Coaching Handbook and Varsity Athlete Handbook, ensuring that all
policies are up-to-date.
d. Coordinates all statistical reporting and ensures compliance with OUA/CIS/OCAA
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sport information requirements, deadlines and procedures.
e. Ensures that all logistics required for varsity home games are coordinated as
required and leads a team of student staff (set-up crew, announcer, writer, etc.) to
ensure that game set-up is completed as required, and the game is choreographed
and run in an efficient and entertaining way for fans
f. Ensure all game scores, stats and other detail is recorded and digitally submitted
with the appropriate software to the respective leagues, within two hours of the
game completion.
g. Coordinates the web casting of all varsity home games, including: working with
student staff and volunteers in filming and streaming, announcing all games.
h. Works with coaches and vendor to order new uniforms or varsity clothing to be
purchased by student athletes; acts as liaison between the varsity teams and the
varsity clothing supplier; develops replacement schedule for uniforms.
i. Manages all Trent varsity team equipment and uniforms to ensure that they are
clean and ready for the coaches to pick up in a timely manner prior to games and
practices. Orders all varsity equipment as needed.
j. Coordinates team training camps, working with coaches and Conference Services to
arrange for accommodations, meals, and ensuring that field bookings are secured.
k. Works with sports therapy provider to ensure that athletic support is available to all
teams for home and away games.
Financial Management & Administration
1. Working with coaches, develops team operating budgets for the fiscal year; tracks
expenditures and works with Assistant Director, Business operations to ensure
compliance with University and Department financial policies.
2. Working with Assistant Director, Business Operations, monitors fundraising budgets for
each varsity team and works with coaches to determine the appropriate allocation of
expenditures against these budgets.
3. Participates in the Athletic Advisory Council meetings.
4. Works effectively with other departmental staff, providing support and assistance to
other members of the department in general as may be required from time to time.
5. Works with other department staff in planning annual varsity events, including the
Academic All Canadians Reception, Athletic Awards Banquet, and the President’s
Excalibur Golf Tournament.
6. Coordinates Financial Athletic Awards and Bursaries with the Director and the Financial
Aid Office and the Advancement Office.
7. Work collaboratively with suppliers and service providers to ensure program
components and resources are developed in a professional, timely and cost effective
manner.
Communications & Media
1. Maintains all aspects of the websites for varsity as well as social media platforms (e.g.
Facebook, twitter) with relevant and timely information, including: team schedules,
rosters, event information, scores, writing game recaps, adding photographs, and player
eligibility.
2. Ensures that media releases, game recaps, or other timely information is prepared for
and distributed to local media outlets for the varsity program. Acts as primary contact
for media inquiries about the varsity program.
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3. Develops an excellent working relationship with the media, in partnership with the
Graphic Design and Marketing Assistant
4. Responds to requests for information from leagues, and other universities/colleges.
Promotion and Sponsorship
1. Assists the Director, Athletics & Recreation in developing sponsorship strategies to
increase support and revenue generating opportunities for the varsity and campus
recreation programs.
2. Implements and manages sponsorship programs; works with Coaches and athletes to
communicate participation requirements; assists the Director, Athletics & Recreation in
making sponsorship requests to prospective sponsors.
3. Works with the Alumni Affairs Office in developing and expanding the Alumni support
for varsity athletics;
4. Works with Trent students, teams and groups to promote attendance at varsity events
and participation in campus recreation intramurals.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
Post-secondary Diploma or Degree (3 year) in Sports Administration, Physical
Education/Kinesiology.
Experience Required
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Minimum two years’ of progressive work experience in coordinating a university or
college level varsity sport program, and in program development and planning of sport
programs.
Demonstrated knowledge and experience with a wide variety of sport rules and game
requirements with OUA/CIS and OCAA/CCAA sports; applying provincial and national
rules to determine player eligibility.
Experience in coaching and athlete development.
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Intermediate level computer skills: Internet and Microsoft Office (Excel, Access, and
Word) required; experience updating and maintaining web pages an asset.
Must have excellent interpersonal, customer service and communication skills (both
verbal and written) and the ability to interact effectively with coaches, athletes, staff,
and external stakeholders.
Experience maintaining websites, and utilizing social media.
Sound financial management skills; experience in budget development and fiscal
responsibility.
Excellent organizational, time management and planning skills.
Proven ability to work independently.
Experience managing staff; experience hiring, training and supervising student staff.
Current Standard First Aid and AED.
Valid Ontario Driver's license (Class ‘G’ minimum) and access to a vehicle.
Criminal Record Check (dated within the last 6 months) will be required as a condition of
employment. This check is at the cost and responsibility of the applicant.
Ability to be flexible and adapt to changing situations.
Willingness and ability to work evenings, weekends, holidays and during scheduled
University closures is required. (Note: This position requires on-site attendance at
numerous athletic events, and the individual is required to work flexible hours according
to the event schedule, including frequent evening and weekends as required).
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Direct Responsibility
Students (15 to 20)
Indirect Responsibility
Lead Hand to Campus Recreation Coordinator
Communication
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
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equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Mental
Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Physical
Psychological
Job Description Approved by Human Resources (as per Article 17.1):
Name (print):
Signature:
Date:
Signatures - indicating that the job description has been read and understood:
Incumbent
Name (print):
Signature:
Date:
Immediate Supervisor:
Name (print):
Signature:
Date:
Department Head/ Dean:
Name (print):
Signature:
Date:
Job Number: A-287
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Last updated: February 26, 2015
Job Number: A-287
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Last updated: February 26, 2015