o-live
Task
Checklist – Sign-off
Ward(s):________________
Responsibility
Task Group initiated
Awareness sessions complete
Workflow identified, in-scope and out of scope
documentation agreed
Agreed Hardware complement deployed
VDI in place
VDI access for individual staff
Clinical leads responsible training target:
Nursing:
DM
DM
DM
CM
Clinical
Medical:
Clinical
Minimum 80% staff trained
Super Users identified
Super Users trained
Smartcards supplied and active
Policies agreed
Policies delivered
Downtime documentation identified
Downtime Packs in situ
724 computer available
724 printers in place and connections checked
724 training has been provided
Appropriate staff added to
“Service Bulletins” email distribution list
Staff communication sent
Pocket Guides provided and printed
Staff have received the Staff Readiness Checklist
and completed the actions
Communications sent to all Clinical Staff
All clinical staff have correct Smartcard access
(including clinician tick for all prescribers)
Temporary access cards available and procedure
and documentation available
Patients/Carers informed of change
Downtime poster displayed
Posters displayed on ward RE: access to clinical
champion users and floor walking support
Email iclipepma to remove prescribing restrictions
Ward debrief time scheduled
Transcription strategy agreed by Clinical Leads
Daily email distribution list been decided for FAQ’s
and issue/resolution log
Time
before
go-live
PM
CM
CM
Clinical/Training
Clinical
Training
Clinical
PM
PM
Clinical
PM
PM/DM
DM
CM
CM
PM
Clinical
Clinical
PM for Clinical
Clinical/PM/
back office
Clinical/PM
Clinical
CM/Clinical
DM
CM
All
CM/Clinical
Clinical
1.5 weeks
2-3 weeks
Date
Signature
o-live
Checklist – Sign-off
Ward(s):________________
Go-Live date:
Go-Live checklist signed off on:
Members of staff present at sign-off:
Once signed off, email <iclipcm@stgeorges.nhs.uk>
PM
Go-live Reference Document
Information distributed to <iclipcm@stgeorges.nhs.uk> when checklist is signed off
Go-live checklist
signed off on (date):
Ward debrief time
scheduled:
Transcription strategy
agreed by Clinical
Leads
(Medical/Nursing):
Daily email
distribution list
for de-brief minutes:
Note: also distribute
minutes to
super users
Include super users
identified:
Go-live date:
Prescribing co-ordinator:
Nursing ward manager co-ordinator:
Live iClip patients identified on:
Start date & time:
o-live
Checklist – Sign-off
Ward(s):________________
Exit checklist Sign-off
Task
Agreed Hardware complement deployed and working
Issues process understood
VDI in place issues process understood
Super users trained/competent
100% permanent staff trained
Smartcards supplied and active
Policies in place and understood
Downtime Documentation in situ
Downtime Process fully understood
724 process fully understood
Pocket Guides available
Staff Readiness Checklist complete
Temporary access cards available and procedure
and documentation fully understood
Patients/Carers informed of change
Posters displayed on ward RE: access to clinical
champion users and floor walking support
All clinical incidents and near-misses reviewed
(including any datix relating to the ward area) and
appropriate preventive action taken
Resolved all clinical concerns highlighted from all staff
(ward pharmacists, dieticians, junior doctors, etc)
EPMA specific:
Missed doses are being actioned
Infusions are discontinued
Users are aware of how to log a HEAT call through
service desk via intranet or on the phone
Ward ready for Business as usual.
Signed:
Date:
Responsibility
Clinical
Clinical
Clinical
Clinical/Training
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Clinical
Date
Signature