SPA Executive Board Meeting
Date: September 3, 2015
Call To Order:
The meeting held in the SPA/ SGA Meeting Room and was called to order at 3:03 by Marisabel
Ponce Cordero, SPA President.
Roll Call:
Members Present
1.
2.
3.
4.
5.
6.
7.
8.
Marisabel Ponce Cordero
Brandon Bergeron
Dalton Dodich
Amber Burton
Megan DeSoto
Fernanda Morales
Aditi KC
Sascha Thomas
Members Absent
1.
2.
3.
4.
Ayshia Matthews
Saidy Hebert
Jenna Hebert
Taylor Boudreaux
Advisor Present:
1. Paul Forbes, Assistant Director of Student Union and SPA Advisor
Supreme Court Justice Present:
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Celia Ordoyne
Officer’s Report:
President- Marisabel Ponce Cordero
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Meeting with Publicity to make sure everything is on time with The Nicholls Worth
Vice President- Brandon Bergeron
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Special thanks to committee chairs for keeping up with proper procedures
Has been doing inventory in the SPA offices
o More information about this topic will be discussed in New Business
Secretary- Dalton Dodich
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The motion to pass the SPA Executive Board Meeting minutes from August 27, 2015
was made by Dalton Dodich.
o The motion was seconded by Sascha.
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o The motion passed with 8 in favor, no opposition, and no abstentions.
I am forwarding all unposted minutes to Jenna following the meeting.
o June 29, July 29, and August 27.
Business Manager- Sascha Thomas
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Time Sheets
o Tuesday September 15, 2015 by noon
Committee’s Report:
Spirit and Travel- Amber Burton
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Spirit Shirts
o Finally moving along, waiting for the proof to come in
o Has been university approved
o Also thinking about making SPA buttons
 Will have a proposal for next week
Meet and Greets
o Soccer: September 23rd
o Football: September 15th
o Volleyball: October 21st
Multicultural- Aditi KC
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World Gratitude Day
o Week of September 21
Diversity Week
o Thinking of purchasing fireworks for an event
Union Activities- Megan DeSoto
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International Chocolate Day
o Next week, 11:00 – 2:00 September 10th
Ms. Delanie wanted to share a few ideas for future events in the Union
Entertainment- Saidy Hebert

Alive@5
o All contracts but two have been signed and processed
o The layout, agenda, etc. have been forwarded to the Homecoming Committee
Special Events- Taylor Boudreaux

Contract for the DJ for the Homecoming Breakfast and Dance is in purchasing.
Publicity Team- Fernanda Morales
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Ads run
o Homecoming Week
o Football Meet and Greet
o Executive Board Meeting
o Committee Meetings
o International Chocolate Day
o Leadership Conference
Webmaster- Jenna Hebert

Now has access to the SPA website
Supreme Court Justice:
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Motion to order more ponchos was passed.
Appointed two senators.
Fall budget was tabled.
Old Business:
Homecoming Week
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Trying to get more involved with other student organizations during Homecoming Week
Brandon suggested that all members of SPA make an active effort to support the other
student organizations
New Business:
Proposals

Office Organization
a. The SPA offices and supply closet need to be organized.
b. We need to take inventory as well.
c. There may be items that we can also throw out or donate.
d. Sascha will search for dates in which people are available to help do this.
i. The date is TBA.
e. The motion to pass the event, Office Organization, was made by Brandon with the
date TBA.
i. The motion was seconded by Sascha.
ii. The motion passed with 7 in favor, no opposition, and 1 abstention.
Co-Sponsorships

“2001”
o SPA is being asked by Melissa Remark for the co-sponsorship of her film,
“2001.”
o She wants to make her film available to the entire campus by showing it in
LeBijou Theatre.
o SPA would be paying for the licensing ($300)
o Showing film on September 14th
o The motion to pass the showing of “2001” at the cost of $300 was made by
Marisabel.
 The motion was seconded by Fernanda.
 The motion passed with 8 in favor, no opposition, and no abstentions.
Announcements:
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Food Advisory Committee
o We may be seeing numerous changes soon
SPA now has an electronic filing system
Dalton Dodich and Marisabel Ponce Cordero are the nominations for Homecoming
Court.
Advisor’s Report: Paul Forbes:
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Please send Thank You note to Sodexo for the beverages last week.
SPA Shirts and Jackets were approved
Met with representative to talk about the electronic board
o Does not have a figure on the cost
We will put up the SPA tent in the tailgating area for students to use during Homecoming
Nicholls may be developing written guidelines for Homecoming Tailgating
Gold Forms must be completed 2 weeks prior to any event
Student Leadership workshop
o September 10th at 3:00 in Plantation Suites
o SPA is cancelling their meeting that day to attend the event
Mandatory Ethics Training
o Due October 10th
All items that we ordered are in (glow sticks, wristbands, etc.)
Reminder that Paul will not be on campus tomorrow or Monday.
Adjournment: The meeting was adjourned at 3:47, by Marisabel Ponce Cordero SPA President.