Student Affairs Communications Group Minutes
November 20, 2013
Attendance: Kami Hammerschmith, Kent Sumner, Jennifer Edwards, Brianna
McNall, Natalie Moser, Kate Sanders, Susie Brubaker-Cole, Robin Ryan, Amy K.
Thomsen, Marigold Holmes, Ali Casqueiro, Ruth Sterner, Suzanne Flores, Lacie
LaRue
Next meeting of the Student Affairs Communications Group will be Wednesday,
December 4, 2013, 9 a.m. -10:30 a.m., MU Council Room. Topic: Career Trail
program from OSU Career Services with Carolyn Killefer – What is Career Trail and
ways to incorporate career development into student staff training.
Today
Today’s presentation was on the OSU Alumni Association (OSUAA) with The OSU
Foundation, presented by Lacie LaRue, Suzanne Flores and Kate Sanders.
Lacie is the Senior Director of Annual Giving Programs with the OSU Foundation.
She works on any annual or repetitive gifts under $25,000. She makes sure all
fundraising and sponsorship programs are donor-centered. She also works with
data requests. The OSU Foundation uses Advance to store data on alumni, donors
and friends of OSU – anyone who has a connection to OSU. Requests for mailing lists
or contact information go across her desk.
The OSU Foundation can provide fundraising consultation. You can work with a
Foundation representative regarding what you want to do. They can provide reply
cards, appeal codes and other request details.
The OSU Foundation asks that you get your alumni lists from them. You can request
a list through a link on their website, http://osufoundation.org/. At the bottom of
the page, click on Staff Resources, select Online Forms, then Report/Data Request.
You can list Lacie LaRue as your sponsor. You will have an option to receive the data
yourself or have it sent to OSU Printing & Mailing Services. If you are receiving the
data you will need to sign a confidentiality agreement. Lacie suggests allowing 1014 days to get a data list.
If you are providing a list of names to the OSU Foundation to get addresses or
contact information, you will need to provide student ID numbers, too, even if the
student is no longer enrolled. There are many people with the same name, so they
need the ID number to code the correct person. You can also provide lists of
students and their ID numbers to have the OSU Foundation code that the student
was involved with your program in the system.
Lacie also oversees the annual solicitation calendar, so she can help you to decide
the best time of year to send a solicitation.
Lacie can be reached at Lacie.LaRue@oregonstate.edu or 541-737-4704.
Kate and Suzanne presented on the OSU Alumni Association. OSU Alumni
Association employees are housed in the CH2M Hill Alumni Center. They have three
areas in which they work – operations, programs and communications and
marketing.
Kate and Suzanne presented a Powerpoint presentation and provided handouts.
Discussion Topics:
What Do Alumni Want? They want to know their degree is valuable, and more.
Alumni Attitude Survey (handout)
Mission and Vision (handout)
Student Alumni Association – is a sponsored student organization. They help
preserve traditions on campus. They have a board of 10 with a membership. Recent
graduates are considered within 10 years of leaving OSU.
Alumni Association Scholarships – The Alumni Association awarded about 84
scholarships this year through eight different scholarships.
Reunions – the OSUAA offers assistance with reunions (handout). OSUAA holds a
Golden Jubilee each year to celebrate the 50-year reunion. June 6-7, 2014 will
celebrate the class of 1964.
OSU Community Day of Service 2014 is May 17, 2014. Alumni anywhere they live
can give back to their community.
Alumni Awards Celebration – In the fall during Homecoming they recognize Alumni
Fellows and Young Alumni Awards. They hold a Spring Awards Celebration that has
three awards presented.
Career Resources – Kim Hutto (handout)
Multicultural & Diversity Initiatives and Programs
Tailored Web Presence – specific California website, Puget Sound website, etc.,
target news and events to specific area alumni
OSU Regional Alumni Network – engaging alumni, parents and friends. OSUAA holds
Business Roundtables in Portland. They are held on a Wednesday. They are open to
students to attend.
Benefits of Regional Volunteer Networks
OSU in Your Neighborhood – bringing campus to alumni – faculty, staff and student
speakers
Destination OSU 2014 – Feb. 28 – Mar. 2, 1024 in Scottsdale, AZ, a partnership with
the OSU Foundation, Athletics and others
Group Travel – Why travel with your alma mater? Offer about 25 trips per year.
Membership – “Gateway to Engagement” – Membership is not required to take
advantage of Alumni Association services/events
Oregon Stater magazine and E-clips – The magazine is published three times per
year and is sent to 160,000. E-clips are e-mailed weekly on Tuesdays to about
46,000.
Online and social media – OSUAA has a website, LinkedIn, Facebook and Twitter
The State of the University presented by President Ed Ray will be held in Portland
on January 31, 2014.
2014 Homecoming may try to tie in with the end of the capital campaign. If your
department is considering a reunion or alumni event, this may be a good time for it.