Checklists for: School Assessment Coordinator
Materials Checklist for Annual WELPA Test
All Grades: District-Provided Materials
 Scratch paper
 Number 2 Pencils (2 pencils with erasers)
Grades 4-5: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Grades K-1: Materials Needed
 Cue Picture Book
 Listening Audio CD
 Student Test/Answer Book
Grades 6-8: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Grades 2-3: Materials Needed
 Cue Picture Book
 Listening Audio CD
 Student Test/Answer Book
Grades 9-12: Materials Needed
 Listening Audio CD
 Student Test Book
 Student Answer Book
Estimated Student Working and Break Times
Skill Area
Estimated Student Working Time*
Administration Mode
Speaking
10 minutes (All Grades)
Individual
Listening
15 minutes (All Grades)
Group or Individual
Reading
35 minutes (Kindergarten); 45 minutes (Grades 1–12)
Group or Individual
Writing
35 minutes (Grades K & 1); 55 minutes (Grades 2 –12)
Group or Individual
* Allow an additional 15–20 minutes for test-proctor activities.
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Checklists for: School Assessment Coordinator
Preparations (Prior to Testing)
NOTE: Begin preparing XX weeks prior to testing.
Administering (During Testing)
Processing (After Testing)
NOTE: Active monitoring while proctoring is key.
NOTE: Follow your Secure Test Material Handling Plan.
Training
Monitoring
Collect Test Materials
 Become familiar with all sections of the Assessment
 Provide a positive test taking environment.
 Ensure each testing location has a “Testing—Do Not
 Collect from and inventory that all secure test materials



Coordinators Manual. Make notes and/or highlights in
manual. Be sure to understand entire manual.
Attend all district assessment training sessions.
Plan and get district approval for your school’s
administration schedule, room arrangements, test
proctors, scribes, persons assisting with sign language,
Braille, large print, Listening Audio CD training, etc.
Arrange training sessions for all test proctors, scribes,
persons assisting with sign language, Braille, large print
testing and other school building staff that assist with
the administration and/or processing of secure test
materials.
Test Scheduling


Testing Anomalies
 Notify your district assessment coordinator of all testing

 Arrange a plan for students requiring additional time

to be moved to a secure location. Persons monitoring
extended time testers must be trained.
Create a student seating plan to provide an optimal
testing situation. Students are to be separated by
enough space to ensure independent work and to
prevent collaboration during the testing sessions.
Access Supports and Accommodations
 Provide test proctors with a list of accommodations

needed per students’ IEPs and 504 plans.
Become familiar with the implementation and
restrictions.
Disturb” sign is posted.
Once testing has begun, monitor physical testing
locations.
Implement your school district’s approved
Communication Plan that provides test proctors with
contact information for the first person they should a
testing issue arise.
irregularities.
If there is a perceived error on an assessment, contact
your district assessment coordinator and complete a
Test Session Ambiguity Form. Do not transmit secure
test content electronically (i.e., e-mail, text messaging
etc.).


(i.e., test booklets, accommodated forms, Listening
Audio CDs and Directions for Administration) have been
returned from proctors.
Any additional papers added to the test booklets must
be removed and securely destroyed.
Verify transcription of test materials is complete (i.e.,
Braille, large print. Scribe, etc.).
Returning Materials
 Provide a list of student invalidations to your district
assessment coordinator for approval.
 Process, package and return testing materials to your

district assessment coordinator, according to your
school’s Secure Test Material Handling Plan.
Complete and submit a School Site Administration and
Security Report to your District Assessment Coordinator.
This report has check boxes of responsibilities. Boxes
checked ‘no’ must have an explanation provided.
Testing Materials
 Follow your school’s Secure Test Material Handling





Plan.
Communicate with your district assessment
coordinator your locked, secure, limited access storage
area for secure test material retention.
Receive test materials from your district assessment
coordinator. Immediately inventory all materials.
Request any additional materials you need from your
district assessment coordinator. Save contractor
boxes materials arrived in for return shipment.
Organize test material for each class. All test material
must remain in a secure location until testing begins.
Document overage (blank) standard form test booklets
and accommodated material Kits with demographics
of the student being assessed.
Deliver test material to test proctors.
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