Library & Archives Service
Library Assistant (Part Time: Late Evenings) (Ref: CSL50)
The London School of Hygiene & Tropical Medicine
The London School of Hygiene & Tropical Medicine is one of Europe’s leading schools of Public Health and a leading postgraduate institution worldwide for research and postgraduate education in global health.
Part of the University of London, the London School is the largest institution of its kind in Europe with a remarkable depth and breadth of expertise encompassing many disciplines. The School was ranked one of the top 3 research institutions in the country in the Times Higher Education’s 'table of excellence', which is based on the 2008 Research Assessment Exercise (RAE). In 2009, the School became the first UK institution to win the Gates Award for Global Health.
The School’s environment is a rich multicultural one: there are almost 4000 students from 100+ countries following 22 taught masters courses delivered either in London (~650) or through distance learning (~2700), and undertaking research degree training (~400). Over 40% of these students are from non-European countries. The largest growth has been in distance learning students (>40% over 3 years), though the London-based student population (where accommodation limits growth) is at its highest level ever. Alumni are working in more than 180 countries.
The School has about 1500 staff drawn from over 60 nationalities.
There are research collaborations with over 100 countries throughout the world, utilizing our critical mass of multidisciplinary expertise which includes clinicians, epidemiologists, statisticians, social scientists, economists, molecular biologists, immunologists, ophthalmologists, anthropologists, virologists, pharmacologists and nutritionists. At any one time around 100 School staff are based overseas, particularly in Africa and Asia. We have a strong commitment to partnership with institutions in low and middle income countries to support the development of teaching and research capacity.
The School has expanded greatly in recent years. Its research funding now exceeds £79M per annum, much of it from highly competitive national and international sources. The commitment of staff to methodological rigour, innovative thinking and policy relevance will ensure that the School continues to occupy a leadership position in national and global health, adapting quickly to new challenges and opportunities.
Mission
To improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.
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The Library & Archives Service
The Library has a comprehensive collection of printed and electronic material in the fields of public and global health. E-resources including databases, journals and a growing number of e-books are made accessible via the School network. The
Library takes a pro-active role in teaching and offers an extensive programme of information skills training. The Library uses the Symphony library management system to support its core business functions. As well as supporting members of the School, the Library welcomes private researchers and visitors from a range of institutions who come to consult the specialist collections.
The archives of the School date from the mid-nineteenth century and consist of correspondence and personal papers of scientific, medical and global health professionals. The archives service is also responsible for the provision of a records management service for the School. It manages Freedom of Information and Data
Protection enquiries and is leading on the management of research data.
The Library & Archives Service has a staff of twenty nine and a staff organogram is attached.
This post is part of the Serials Team, one of five sections within the Library &
Archives Service.
Salary and Conditions of Appointment
The appointment is subject to a probationary review after three months. Salary will be pro rata on the Professional Support Grade 3 scale within the range £23,360 -
£26,484 inclusive per annum.
Duties commence on 29 th September 2014. Three days training (9.30am-5.30pm, to take place prior to the first shift) will be arranged following appointment.
Applications
Applications should be made on-line via our website at http://jobs.lshtm.ac.uk
. The closing date is Friday 18 th July 2014 and the reference for this post is CSL50 .
Interviews are expected to be held on Monday 18 th August 2014 . Online applications will be accepted by the automated system until 10pm on the closing date. Applications should include the names and email contacts of two referees who can be contacted immediately if shortlisted. Any queries regarding the application process may be addressed to jobs@lshtm.ac.uk
. Please quote reference CSL50.
The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. There is no requirement to provide a CV and an answer to any of the criteria such as “Please see attached
CV” will not be considered acceptable.
Please note that if you are shortlisted and are unable to attend on the interview date it may not be possible to offer you an alternative date.
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Dates of terms
Academic session 2014 - 2015
Autumn term
Monday 29 th September 2014 - Friday 19 th December 2014
Spring Monday 12 th January 2015 - Friday 27 th March 2015 term
Summer term
Monday 20
Further information th April 2015 - Friday 18 th September 2015
(NB: Library late evening opening ceases after Friday 12 th June 2015)
Further information on the School can be obtained from the website at http://www.lshtm.ac.uk/
The Library & Archives Service website is at http://www.lshtm.ac.uk/library
“The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer.”
June 2014
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Job Title:
Library Assistant (Part Time: Late Evenings) Post B
Department:
Library & Archives Service
Faculty:
Professional Services
Location:
Keppel Street, London
Reports to:
David Archer, Reader Services Librarian
Responsible for:
N/A
Full Time/Part Time/Casual:
Part Time
Grade :
PSP Grade 3
Hours (if less than full time):
380.5 hours p/a (term-time only)
Overall Purpose of the Job
The post holder will be responsible for providing services to users from the
Enquiries Desk and undertaking projects relating to the Library’s journal and report series collections. With the exception of Wednesdays (when both late evening
Library Assistants are on duty) the post holder is the sole person on duty in the evenings, and is responsible for closing the Library at the appointed time.
Hours of work are during term-time only, and are 8 pm – 11 pm on Tuesdays,
Wednesday and Fridays, and 4.30pm
– 8 pm on alternate weekends (both
Saturday and Sunday). In addition, the post holder is required to work 4.30pm – 8 pm on the late May Bank Holiday Monday, but not on other Bank Holidays. Late evening Library Assistants are not required to work during the Library’s vacation hours or summer hours.
Principal Duties and Responsibilities
Key activities to be performed by the post will be to:

Serials Team duties (managed by the Reader Services Librarian): o Undertaking special projects or other duties relating to the serials collections, liaising with the Assistant Librarian (Serials) and the Reader
Services Librarian as necessary.

Reader Services duties (managed by the Reader Services Librarian): o Staffing the Enquiries Desk, and providing back-up to colleagues at the desk as necessary. o Dealing with enquiries received in person, by telephone, via email or
Twitter or in the post. o Shelving and tidying of material on open access, and collection and return of material held in closed access areas. o Providing basic maintenance of the Library’s photocopiers and printers, and ensuring adequate supplies of toner and paper. o Opening and closing the Library as required, and collation of statistics
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regarding use of the Library as necessary.

General duties (managed by the Reader Services Librarian): o Participation in the Library & Archives Service’ programme of orientation and information skills training for users. o Participation in the induction programme for and training of Library &
Archives Service staff. o Participation in staff meetings and training events, and generally keeping abreast of developments in the field of library and information work. o Undertaking other duties which the Head of Library & Archives Service may assign as demands on the Library & Archives Service dictate, within the boundaries of the grade and the role.
Generic duties and responsibilities of all LSHTM employees
This job description reflects the present requirements of the post but may be altered at any time in the future as duties and responsibilities change and/or develop providing there is full consultation with the post holder.
The post holder will be responsible and accountable for ensuring all School policies, procedures, regulations and employment legislative requirements are adhered to, including equality and diversity and health and safety.
This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual performance review (appraisal) process.
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This form lists the essential and desirable requirements needed by the post holder to be able to perform the job effectively. Applicants will be shortlisted solely on the extent to which they meet these requirements.
Job Title: Library Assistant (Part Time: Late Evenings)
Department/Faculty: Library & Archives Service/Professional Services
Competency Evidence

A degree
E/
D
D Education,
Qualifications and
Training
Experience

Successful experience of working in a library
E

Successful experience of working in a E customer-facing role
Knowledge
Personal Qualities

Successful experience of working as part of a team
E

Proven experience of using email, internet and office software (particularly Word and
Excel) effectively
E

Experience of working in a higher education or medical library
D

Proven interest in developments in the field of library and information work
D

Good oral and written communication skills, including the ability to effectively communicate complex information

Excellent interpersonal skills, including the ability to be assertive whilst remaining sensitive to staff and students from a variety of backgrounds

Proven ability to work independently and organise own priorities

Proven ability to work accurately with speed

Proven ability to take responsibility and
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E
E
E
E
E

demonstrate initiative
E=Essential: Requirements without which the job could not be done
D=Desirable: Requirements that would enable the candidate to perform the job well
Date compiled: 2 nd June 2014
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Head of
Library &
Archives
Service
LAS
Administrative
Assistant
Project
Manager
(RDM)
Data
Repository
Software
Developer
Archivist &
Records
Manager
Archives &
Records
Management
Team
Assistant
Archivist
Cataloguing
Archivist
Archives
Assistant
Information
Services
Librarian
Information
Services
Team
Assistant
Librarian
(Information
Services)
* Library
Assistant
(Information
Services)
Library
Assistant
(Weekends)
Library
Assistant
(Weekends)
Reader
Services
Team
T e
Library
Assistant
(Mornings)
Assistant
Librarian
(Serials)
* Library
Assistant
(Serials)
Serials
Team
Library
Assistant
(Late
Evenings)
Library
Assistant
(Late
Evenings)
(Mornings)
Reader
Services
Librarian
Systems
Librarian
Systems
Team
Senior
Library
Assistant
(Systems)
* Library
Assistant
(Systems)
Library
Assistant
(Evenings)
Library
Assistant
(Evenings)
Repository
Manage r
Repository
Officer
Library
Assistant
(Systems)
Library
Assistant
(Systems) m
Each member of staff works within a team ( Archives & Records Management , Information Services , Reader Services, Serials or
Systems ) and is line managed by a senior member of staff, who will also usually act as the line manager for HR matters (probation, appraisal etc).
Most members of staff also have shared responsibilities within the Reader Services team, managed by the Reader Services
Librarian.
* The 3 full-time Library Assistant post holders rotate duties every 5 months, and will therefore work to different line managers as they move between the Information Services, Serials and Systems teams. For consistency, each full-time Library Assistant is assigned one senior member of staff as their permanent line manager for HR matters.
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