Missouri Evergreen
Sustainability Plan
2015
Mission Statement
Missouri Evergreen brings together Missouri Public Libraries to strengthen and promote excellent library
services to our member libraries and Missouri citizens. The Consortium helps realize the potential of
member libraries by resource sharing , cost savings, and member collaboration.
Name and Definition of the Consortium
The Missouri Evergreen Consortium is an independent association of Missouri Public LIbraries. The
consortium is an outgrowth of efforts to improve resource sharing between Missouri’s public libraries.
The members of the consortium have agreed to share resources.
Purpose of the Consortium
The purpose of the Missouri Evergreen Consortium, hereinafter “the Consortium” is to encourage
resource sharing among and between Missouri Public Libraries. The Consortium recognizes that the
combined strength of member libraries creates increased opportunities by providing library services to
Missouri citizens through resource sharing. It strives to meet those needs with courier service, a shared
catalog, and the shared expertise of the member librarians assisted by the State Library.
Priorities of Missouri Evergreen
Resource sharing among Public Libraries
Inviting Missouri Public Libraries to join to build the consortium (5/year)
Improving Missouri Evergreen Catalog to better serve our members and library patrons
Develop a marketing plan to promote the Consortium and resource sharing
Work with other consortias for increased sharing and resource growth
Goals
Develop a plan to address the long-term financial sustainability of Missouri Evergreen
Catalog/OPAC Clean-up
Develop Administrative Structure and Governance
Goal 1: Plan for Financial Sustainability
Objective: Prepare and conduct survey to ascertain Missouri Public Libraries ILS needs and priorities.
E-mail surveys sent (October 2014)
Analyze results (November/December 2014)
Disseminate survey results (2015)
Survey Results - Nov. 2014 - Cost Modeling for FY15?
Libraries that would consider migration to MoEG (but did not necessarily say Yes, send me info) 21
Barry-Lawrence Regional Library, Cameron Public Library, Cape Girardeau, Carrollton Public
Library, Daviess County Library, Dulany Memorial Library, Festus Public Library, Jefferson County Library,
Moniteau County Library, Putnam Co. Public Library, Riverside Regional Library, Shelbina Carnegie Public
Library, Texas County Library
Libraries that want brochures
9
Moniteau CL, Jefferson CL, Festus PL, Barry-Lawrence CL, Shelbina Carnegie PL, Putnam CL, Cameron PL,
Dulaney ML, Texas CL
Libraries that want a site visit
5
Jefferson CL, Festus PL, Cape Girardeau PL, Putnam CL, Cameron PL,
Want contact from a MoEG representative
7
Jefferson CL, Festus PL, Putnam CL, Riverside RL, Dulaney ML, Daviess CL
Would Consider Migration but Not Interested Now
8
Webster Groves Public Library, Boonslick Regional Library, Scotland County Memorial Library, Macon
Public Library, Bethany Public Library, Farmington Public Library, North Kansas City Public Library, Dallas
County Library
Libraries that want a software demo
5
Jefferson CL, Festus PL, Putnam CL, Cameron PL, Dulaney ML
Or to sort it another way:
Jefferson County Library-Rep contact, site visit, software demo (they are renegotiating their contract, so
this is a good time to talk)
Yes
Mexico-Audrain County Library -They did not respond to the survey
Texas County Library -Brochure
Festus PL - Brochure, Rep contact, site visit, software demo
Cape Girardeau PL - Site Visit (and presumably software demo)
Yes
Putnam County Library - Brochure, Rep contact, site visit, software demo
Riverside Regional Library - Rep contact (has the catalog been cleaned of duplicate titles? Is there a
hosting option?)
Cameron Public Library
Dulaney Memorial Library
Site Visit, software demo
Site Visit, software demo
Mercer County Library - We would have to re-barcode every item in the library is we switched, so we
have no plans to do so. We get good & fast response through ILL.
Daviess County Library - Want to be contacted
Carnegie Shelbina Public Library - Can you save me money over my current, very inexpensive, very easyto-operate system?
Farmington PL - None at this time, but maybe in a year or two. We just migrated to Book System
Atriuum in 2010.
Montgomery City PL - Previously interested, but they did not respond to the survey
Consider migrating, but not at this time
Bethany Public Library, Boonslick Regional Library, Dallas County Library, Farmington Public Library,
Macon Public Library, North Kansas City Public Library, Scotland County Memorial Library, Webster
Groves Public Library
Objective: Cost Projections and Development of Scenarios to Meet Projected Costs
Library (Current Members)
Total Collection FY13
Registered
Borrowers
Population
Served
Total
Circulation
MOBIUS Fee @ $785 per 50K Circs
MOBIUS fee @ $3,831 per 50K Circs
Albany Carnegie Public Library
12,186
1,602
1,730
10,674
$111.96
$546
Bollinger County Library
69,389
6,698
12,363
69,345
$727.39
$3,548
Carrollton Public Library
34,038
3,808
3,784
48,844
$512.34
$2,499
Carthage Public Library
68,072
7,243
14,378
56,106
$588.52
$2,871
Caruthersville Public Library
27,196
4,935
6,168
40,331
$423.05
$2,063
Doniphan-Ripley County Library
44,640
4,977
14,100
78,183
$820.09
$4,000
Grundy County-JN Library
42,447
6,052
10,261
48,979
$513.76
$2,506
Howard County Public Library
32,208
3,419
9,077
34,556
$362.47
$1,768
Lebanon-Laclede County Library
82,059
26,945
35,571
261,277
$2,740.64
$13,368
Little Dixie Regional Libraries
185,778
23,064
32,334
174,547
$1,830.89
$8,930
Marion County Library SD#1
31,450
2,967
3,595
27,381
$287.21
$1,401
Marshall Public Library
35,468
10,267
13,065
58,510
$613.73
$2,994
Ozark Regional Library
163,700
20,001
64,223
117,120
$1,228.52
$5,992
Poplar Bluff Public Library
57,004
10,819
17,023
235,502
$2,470.27
$12,049
Scenic Regional Library
263,764
96,137
135,107
513,599
$5,387.35
$26,277
Schuyler County Library
22,724
987
4,431
15,305
$160.54
$783
Library
44,340
10,392
14,643
44,779
$469.70
$2,291
Albany Carnegie Public Library
59,386
5,684
32,202
23,854
$250.21
$1,220
Bollinger County Library
16,532
34,282
$359.60
$1,754
Carrollton Public Library
47,010
15,000
8,713
153,985
$1,615.21
$7,878
Carthage Public Library
50,990
6,500
10,996
106,250
$1,114.50
$5,436
Caruthersville Public Library
65,305
18,032
35,252
170,449
$1,787.91
$8,721
Prospective Members for 2015-2016
Daviess County Library
38,423
4,905
8,433
59,283
$621.84
$3,033
Cameron Public Library
38,073
8,135
9,933
45,490
$477.16
$2,327
Putnam County Library
33,820
2,797
4,979
48,896
$512.89
$2,502
Mexico-Audrain County Library
137,788
3,000
25,529
152,763
$1,602.39
$7,816
Festus Public Library
36,501
12,015
11,602
86,887
$911.39
$4,445
Dulaney Memorial Library
19,058
1,618
1,618
12,932
$135.65
$662
Riverside Regional Library
193,010
33,186
74,539
327,216
$3,432.30
$16,741
Jefferson County Library
229,980
81,211
131,842
649,036
$6,808.00
$33,206
Cape Girardeau PL
114,201
28,083
35,549
232,758
$2,441.49
$11,908
3,939,119
$41,319
$201,535
Admin Overhead div TotCirc =
0.0105
0.0157 x 50,000 circs =
$524
Current FY 15 contract = $185,956
Base costs = $160,216
$160,216
(Excludes new member training & temporary contract cataloger.)
Consortium fees from admin overhead = $41,319
$41,319
Total Costs:
$201,535
Total Costs div by Total Circ
$0.0512
Cost per 50,000 Circs:
$2,558
Objective: Consider alternative methods of meeting Consortium costs
Review fee structure annually: Analyze library members, library holdings, circulation and other
demographic considerations.
Yearly analyze resource sharing - looking at lender and borrower statistics
Objective: Recruitment of New Members
Brochures will be available to promote the Consortium - updated annually
Analyze survey data for interest of public libraries. - November 2014
Look at size of library district to target medium sized and regional libraries. - annually
Members will invite, encourage, and visit neighboring (regional) potential Consortium member libraries.
- continually
Members will be available to speak and promote the Consortium at library events. - continually
Target promotion to libraries indicating a desire to migrate to Missouri Evergreen - 2015
Objective: Staffing for maintaining services
Contact MOBIUS administration to evaluate workload and duties of staff - by June 2015 and annually
thereafter
Evaluate ongoing training for Consortium members - survey members for needs by June 2015
Staff will help with recruitment by giving demonstrations, visiting potential libraries, creating training
videos, and explaining costs.
Goal 2: Catalog/OPAC Clean-up
Objective: Hire Part-time cataloger to work on clean-up
Part-time cataloger housed at Scenic Regional for one year to work on catalog clean-up - 2015
Objective: Train Consortium member catalogers
All catalogers will participate in online catalog training before migrating
Member libraries will assist libraries with cataloging issues during and after migration process.
Objective: Consortium staff will continue to work on cataloging issues
Members will correspond with staff concerning cataloging issues.
Members will use listserv and help desk to help with catalog issues.
Objective: Library Catalog will be easy for all to use
Create a mobile catalog app (if feasible) - 2015
Create guides for using catalog - 2015
Goal 3: Develop Administrative Structure and Governance
Objective: To work with the state library and contract staff for continuity of services and administration
of the Consortia
Review job descriptions and priorities on a year to year basis to meet the needs of the membership
Plan for staffing in conjunction with contract staff for future consortia growth
Review Missouri Evergreen By-Laws on an annual basis to insure relevance to Missouri Evergreen
membership and functions