Adolescent Champion – Year Two, Cohort Two Calendar 2014-2015
Month
Adolescent Champion Schedule
July 2014
August
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September
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October
November
December
January
2015
February
March
April
May
June
July
August
September
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Orientation meetings: 7/22, 7/30
Begin baseline data collection: Youth & clinician surveys, confidentiality
knowledge/attitudes survey, clinic data
Baseline data collection: Youth & clinician surveys, confidentiality knowledge/attitudes
survey, clinic information tool: Due September 30.
ACE: Baseline visits
Risk Screening: Plan work flow; begin screening if ready
ACE: AHI distributes reports to sites early Oct; sites complete ACE planning tool
ACE: Planning tool due back to AHI by 11/1
AC Training 1: Organizational Change and project implementation (RAAPS, ACE
improvements) - 11/4 (8-10a), 11/19 (12:30-2:30), 11/25 (2-4)
MOC Part IV* (for Participating Physicians): Analysis & plan due to AHI 11/30
AC Training 2: Facilitating Sparks - 12/2 (8-10a & 2:30-4:30), 12/3 (1-3)
MOC Part IV: Implementation of plan 12/1 – 2/28
ACE: Q2; score & revised planning tool due back to AHI 1/31
Spark 1: Adolescent Centered Environments; Climate survey
MOC Part IV: Implementation of plan 12/1 – 2/28
AC Training 3: Adolescent Centered Care - 2/3 (8-10a, 1:30-3:30), 2/25 (1-3)
MOC Part IV: Implementation of plan 12/1 – 2/28
Spark 2: Confidentiality, Part 1 – Laws
MOC Part IV: Chart reviews and individual confidentiality ACEs due to AHI 3/31
AHI Conference – April 23-24
MOC Part IV: Analysis & plan due to AHI 4/30
ACE: Q3; score & revised planning tool due back to AHI 5/31
Spark 3: Confidentiality, Part 2 – Best Practice
Survey: Do Confidentiality Knowledge & Attitudes Survey after Spark 3; return to AHI
MOC Part IV: Implementation of plan 5/1 – 7/31
MOC Part IV: Implementation of plan 5/1 – 7/31
Data collection: Youth post- surveys - collection begins
Spark 4: Cultural Appropriateness
MOC Part IV: Implementation of plan 5/1 – 7/31
Data collection: Youth and clinician post- surveys
MOC Part IV: Chart reviews and individual confidentiality ACEs due to AHI 8/31
ACE: Q4; score & revised planning tool due back to AHI 9/30
Spark 5: Adolescent Centered Care
Data collection: Year-end data collection and submission
MOC Part IV: Analysis due to AHI 9/30
*MOC Part IV activities are coordinated by each site’s Adolescent Champion physician, and participants are physicians
who have opted to receive continuing education credits by participating in the MOC Part IV Confidentiality and Minor
Consent project.
Adolescent Champion Certification Framework – Tentative Schedule 2014-15
Improving Clinic Environment
Complete Adolescent Centered Environment Assessment
Complete AHI Adolescent Centered Environment (ACE) assessment using
plan/do/check/act process with ACE Recommendations and Planning Tool.
Timeframe
Quarterly: 9/2014; 1/2015;
5/2015; 9/2015
Training
1.
Adolescent Champion Team completes 20 hours of continuing education related to organizational change, staff
development, and best practices in the delivery of adolescent health services
Required 2-hour Trainings:
1. Leadership and Organizational Change
1. November 2014
2. Facilitating Staff Sparks
2. December 2014
3. Adolescent Centered Care & Sparks Support
3. February 2015
Adolescent Champion Team facilitates training for clinic staff
Required 10-minute Staff Sparks:
1. Adolescent Centered Environments
1. January 2015
2. Confidentiality and Minor Consent Part I
2. March
3. Confidentiality and Minor Consent Part II
3. May
4. Cultural Appropriateness
4. July
5. Adolescent Centered Care
5. September
2.
Risk Assessment Screening and Referral Network
1. Implement standardized risk assessment screening tool
Suggested Screening Tool: Rapid Assessment for Adolescent Preventive Services (RAAPS)
Other Validated Tools: Guidelines for Adolescent Preventive Services (GAPS), Bright Futures screening forms
2. Establish a robust referral network to be used in concert with the standardized risk assessment tool
Pre and Post Assessment
1.
2.
3.
4.
Complete Baseline Data and Knowledge/Attitudes Assessments
Complete AHI Adolescent Confidentiality Knowledge and Attitudes survey and
disseminate to clinic staff and providers
Complete baseline clinic data collection
Collect adolescent patient satisfaction and provider surveys
Complete AC and Staff self-assessments of competencies
Baseline: August – September
Year-end: August – September
Project Outcomes
1. Improved adolescent centeredness in the clinic environment, policies, and staff and provider practices, based on an
improved ACE score and competency self-assessments.
2. Implementation and increased use of risk assessment tool, coupled with the utilization of a robust referral network.
3. Adolescents and staff perceive the clinic is an adolescent medical home and is adolescent-centered, based on
surveys.